F-CODE CONFIDENTIAL TRANSMISSION ... 59

(1)Page pallet (page 86)

(2)[REDIAL/PAUSE] key (pages 15)

This is used to redial the last number dialled, and enter a pause when entering a fax number.

(3)[SPEAKER/SHIFT] key (pages 15, 86)

This is used to dial without lifting an extension phone connected to the machine and to shift between upper and lower case when entering characters.

(4)[FAX STATUS] key (page 25)

This is used to cancel a fax transmission or a stored fax transmission.

(5)Display (page 9)

This key displays the base screen and the function setting screen.

(6)[BACK] key

In a setting or programming screen, this key is used to move back to the previous screen.

(7)[OK] key

This key is used to enter a setting that has been selected with the arrow or other keys ().

(8)Numeric keys

These are used to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "BOXES AND

SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 52.)

(9)[C] key

This is used to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time the key is pressed.

When an original is being scanned, this key can also be used to cancel scanning.

(10)[SPEED/SYMBOL] key (pages 15, 88)

This is used to dial by Speed dialling and to enter a symbol when entering characters.

(11)[COMM. SETTING/SPACE/-] key (page 22)

This is used to switch between memory transmission and direct transmission, and to switch between automatic reception and manual reception. It is also used to enter a space or "-" when entering characters.

(12)[FAX] key/FAX indicator/LINE indicator/DATA indicator

Press to switch to fax mode. The base screen of fax mode will appear in the display.

The LINE indicator lights up during transmission or reception of a fax. When a fax has been received, the DATA indicator blinks. (When there is fax transmission data in memory, the DATA indicator lights up.)

(13)[MODE SELECT] keys (step 1 on page 17)

These are used these keys to change modes.

(14)[SPECIAL FUNCTION] key

This key is used to select a special transmission or reception function, configure function settings, and to store auto-dial numbers.

(15)[PROGRAM] key (page 44)

Press this key to use a program.

(16)[RESOLUTION] key (page 14)

This key is used to select resolution and exposure settings.

(17)[ADDRESS] key (page 20)

This key is used to search for a fax destination that has been stored as an auto-dial number in the address book.

(18)[BROADCAST] key (page 31)

This is used to perform a broadcast transmission.

(19)[ORIGINAL SIZE] key (page 13)

This is used to set the size of the original to be faxed.

(20)[DUPLEX SCAN] key (page 21)

Press this key to use the duplex scan function. (Only on models with a RSPF installed.)

(21)Arrow keys ()

These are used to select items and move through pages.

(22)[CA] key

This is used to cancel a transmission or programming operation. When pressed during an operation, the operation is cancelled and the display returns to the base screen described on page 9. This key is also used to cancel a resolution, paper size, or special function setting that was selected when sending a fax.

(23)[START] key ( )

This is used at the following times:

(1)When starting transmission

(2)When scanning an original

(3)When starting manual reception

(4)When configuring and storing settings

??? When the auto power shut-off function is Note activated, all indicators except the

[START] key indicator go off. For the information on the auto power shut-off function, see the Operation Guide for the machine.

???For information on the keys and lights which are used for the copy function and other functions, see "Operation Panel" in the manual for each function.

1 Enter your account number (five digits) with the numeric keys.

???As the account number is entered, the hyphens "-" change to asterisks " ". If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

???After you enter your account number, the base screen of fax mode appears. (Page 9)

??? If you enter an account number for copy Note mode has also been programmed for fax mode, you can change to fax mode after

completing the copy operation and continue with the fax operation without re-entering your account number.

If you enter an account number for copy mode that has not been programmed for fax mode, enter your account number for fax mode after you press the [FAX] key to change to fax mode.

???When "ACC. # SECURITY" in the system settings (see the "System settings guide" in the Operation Guide for the machine.) is enabled, the message "Please see your administrator for assistance." will appear for one minute in the event that you enter an incorrect or invalid account number three times in a row. During that time operation of the machine will not be possible.

2 When you have completed the fax operation, press the [ACC.#-C] key ().

@.-_

Scanning area of original

When faxing an original, note that the edges of the original cannot be scanned.

Width of edges that cannot be scanned:

5 mm from top and bottom edges, 6 mm (or less) from left and right edges

5 mm

5 mm

Total of 6 mm or less

1 Open the SPF/RSPF, make sure that an original has not been left on the document glass, and then gently close the SPF/RSPF.

2 Adjust the original guides on the document feeder tray to the width of the document.

3 Align the edges of the document pages and then insert the stack in the document feeder tray so that the first page is face up.

??? Insert the originals all the way into the document feeder tray.

??? Make sure the stack does not exceed the indicator line (maximum of 40 sheets, or 30 sheets of 90 g/m2 (24 lbs.) paper, thickness 4 mm (5/32") or less).

may cause misfeeds.

???Use the SPF/RSPF for long originals. The document glass cannot be used.

???When inserting a long original, the original should be in contact with the surface of the document feeder tray. If the original is not in contact with the surface of the document feeder tray, an incorrect original size may be detected.

1 Open the SPF/RSPF, place the original face down on the document glass, and then gently close the SPF/RSPF.

???If auto power shut-off has activated, press the [START] key, wait until the machine has returned to normal operation, and then place the original.

???When transmitting a small original such as a postcard, be sure to press the [ORIGINAL SIZE] key and set the original size. (Page 13)

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with the tip of the mark.) Place the original in the appropriate position for its size as shown below.

A5

A4R R

B4

A4A3

A4 (8-1/2" x 11") indicates an original placed as follows:

A4R (8-1/2" x 11"R) indicates an original placed as follows:

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the original display. Make sure that the size has been detected correctly.

(1)When an original is placed, an icon appears to indicate the original scanning mode.

:One-sided scanning in the SPF.

:Scanning on the document glass

:Two-sided scanning in the RSPF.

(2)Displays the original size.

If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

1 Press the [ORIGINAL SIZE] key.

3 Press the [OK] key.

BACK OK

You will return to the base

GHI screen and the selected original size will appear in the original

PQRS display.

2 Select the original size with the [] or [] key.

To select an INCH size, press the [] key and go to step 4.

Selecting an INCH original size

4 Select the original size with the [ ] or [ ] key.

ORIGINAL SIZE

INCH

AUTO 812 x11 812 x11R

To return to selection of AB original sizes, press the [] key and return to step 2.

5 Press the [OK] key.

When the [ ] key is pressed, the original size selection screen for INCH sizes appears.

ORIGINAL SIZE

INCH

AUTO

812 x11

812 x11R

To cancel a manual original scanning size Note setting, press the [CA] key.

If it is not possible to select the actual original size, select a size that is larger than the actual original size. If a smaller size is selected, part of the original will not be transmitted.

1 Press the [RESOLUTION] key.

3 Press the [OK] key.

FINE

SUPER FINE

BACK OK

You will return to the base GHI screen and the selected

resolution will appear in the PQRS resolution display.

The resolution selection screen will appear.

AUTO

4 Select the desired exposure with the

2 Select the resolution with the [] or [] key.

[ ] or [ ] key.

RESOLUTION

STANDARD

FINE

SUPER FINE

STANDARD

Use this setting for originals with normal-size text.

FINE

Use this setting for originals with small letters or detailed drawings. The original will be scanned at twice the resolution of Standard.

Use this setting for originals with

SUPER FINE

intricate drawings or diagrams. A higher-quality image will be produced than with the Fine setting.

5 Press the [OK] key.

ULTRA FINE

Use this setting for originals with intricate drawings or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

Use halftone if your original is a (FINE/HALF photograph or has gradations of

TONE) colour (such as a colour original). (S-FINE/HALF This setting will produce a clearer

TONE) image than "FINE", "SUPER FINE", (U-FINE/HALF or "ULTRA FINE" used alone.

TONE) When halftone is selected, transmission will take longer.

To set the exposure next, press the [] or [] key and go to step 4.

RESOLUTION

STANDARD

FINE

SUPER FINE

When the [] or [] key is pressed, the exposure display changes from "AUTO" to a 5-step display.

???Even if you send a fax using a high resolution setting such as "FINE", "SUPER FINE", or "ULTRA FINE", some receiving fax machines may print the fax at a lower resolution.

???To cancel a resolution or exposure selection, press the [CA] key.

1 Make sure that the machine is in fax mode.

been enabled for the fax function in the system settings, a

message will appear prompting you to enter your account number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 103.)

2 Place the original(s) in the document feeder tray or on the document glass.

???Using the SPF/RSPF: page 12

???Using the document glass: page 12

If you are using the document glass to send multiple pages, place the first page first.

You cannot place originals both in the Note SPF/RSPF and on the document glass and

send them in a single fax transmission.

3 Check the original size. If the original is not a standard size or the size was not detected correctly, press the [ORIGINAL SIZE] key.

AUTO

A3

B4

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. See "MANUALLY SETTING THE SCANNING SIZE" (page 13) to set the original size.

4 If needed, adjust the resolution and exposure settings. (Page 14)

STANDARD

FINE

SUPER FINE

AUTO

5 Dial the fax number.

*The duration of each pause can be changed inthesystem settings. (See "PAUSE TIME" on page 100.)

Group keys cannot be used for chain

Note dialling.

Using the SPF/RSPF

6 Press the [START] key ( ).

???Scanning begins.

???If the line is free, the machine will dial the receiving machine and begin transmission as soon as the first page is scanned. (Quick online transmission: page 24)

???If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the original are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.)

Using the document glass

6 Press the [START] key ( ).

Scanning begins.

7 If you have another page to scan, change pages and then press the [START] key ( ).

[START]:CONTINUE [#]:READ-END

???Repeat this sequence until all pages have been scanned.

???You can change the resolution and exposure settings as needed for each. (page 14)

???If no action is taken for one minute (the [START] key

( ) is not pressed), scanning automatically ends and the transmission job is stored. (This function can be disabled in the system settings.)

8 After the last page is scanned, press the [READ-END] key ().

1 Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

2 Press the Rapid key or group key for the desired destination.

The name programmed for the destination can be displayed by pressing the Rapid key.

PROCEDURE FOR SENDING FAXES" (page 18).

If an original has been placed, scanning of the original will begin automatically without the need to press the [START] key in step 6 on page 18.

.

1 Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

2 Press the [SPEED] key.

3 Enter the 3-digit Speed Dial number with numeric keys.

???If you make a mistake, press the [C] key and then enter the correct number. If you enter a 3-digit number that is not programmed in the machine, press the [C] key and then enter the correct number. If you do not know the Speed Dial number, print out the "SPEED # LIST". (See "PRINTING LISTS OF

PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

1 Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

2 Press the [ADDRESS] key.

ABC

The search letter entry screen appears.

5 Select the desired destination with the [] or [] key.

???The search results appear in the following order: upper case letters, lower case letters, special characters, and numbers.

???If not all letters of the destination name appear, press the key to display the full name. Press the key once again to return to the original screen.

3 Enter the search letters with the letter entry keys (page palette) (you can also skip entry of search letters and go directly to the next step to display the first destination in the address list).

Up to 10 of the following types of characters can be entered.

Upper case letters, lower case letters, numbers, special characters (See "ENTERING CHARACTERS" on page 86.)

Enter numbers with the numeric keys.

4 Press the [OK] key.

6 Press the [OK] key.

7 Continue from step 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 18).

press the [C] or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job as explained on page 25.

???A job number (3 digits) appears in the display with "READ END" when transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

1 Make sure that the machine is in fax mode.

G

has been enabled for the fax function in the system settings, a message will appear prompting

you to enter your account number when you switch to fax mode. Enter your account number (five digits) with the numeric keys. (See "ACCOUNT CONTROL" on page 103.)

2 Place the original(s) in the document feeder tray. (See "USING THE

SPF/RSPF" on page 12.)

3 Check the original size.

AUTO

A3

B4

When the [ORIGINAL SIZE] key is pressed, the size selection screen appears. If the original size was not correctly detected, see "MANUALLY SETTING THE SCANNING SIZE" (page 13) and set the correct original size.

4 Press the [DUPLEX SCAN] key.

CAST ORIGINAL SIZE DUPLEX SCAN

1-SIDED

2-SIDED

The duplex mode selection screen appears.

5 Select "2-SIDED" with the [] or [] key.

PQRS

7 Select book or tablet for the duplex original type with the [] or [] key.

DUPLEX SCAN

BOOKLET

8 Press the [OK] key.

You will return to the base screen and the duplex scanning mode icon will appear.

9 Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

Faxing by direct transmission

1 Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

2 Press the [COMM.SETTING] key

The communication settings screen can Note also be displayed from the function selection

screen.

Press the [SPECIAL FUNCTION] key to display the special function selection screen, select "COMM. SETTING" with the [ ] or [ ] key, and press the [OK] key.

3 Select "TX" with the [] or [] key.

4 Press the [OK] key.

GHI

BACK OK

PQRS

5 Select "DIRECT TX" with the [] or [] key.

SELECT SENDING

MEMORY TX

DIRECT TX

6 Press the [OK] key.

OK

7 Dial the fax number.

8

XYZ

@.-_

D-END

1 Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

2 Press the [SPEAKER] key

When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry screen. You can adjust the speaker volume (high, middle, or low) by pressing the [ ] or [ ] key. Note that this will not change the volume setting in the system settings. Ringing will be heard from the speaker on the left side of the machine (toward the back) when the [SPEAKER] key is used for dialling.

3 Perform steps 7 and 8 of "Faxing by direct transmission" (page 22 to 23).

press the [SPEAKER] key once again.

???As the original is not stored in memory when direct transmission and manual transmission are used, the following functions cannot be used.

Broadcast transmission (page 31), timer transmission (page 33), F-code relay broadcast transmission (page 63), redial (page 107), image rotation (page 105), duplex scanning, dual pages, and others.

???When a fax is sent by direct transmission or manual transmission, the fax is sent after the connection with the receiving machine is established.

Cancelling a fax transmission

1 Press the [FAX STATUS] key.

3 Press the [OK] key.

???When a transmission is in progress, the job being transmitted is displayed.

???If the displayed job is not the job that you wish to cancel, it is likely that the job to be cancelled is a stored job waiting for transmission. Press the [BACK] key to display the fax status selection screen and then follow the procedure in "Cancelling a stored transmission job" on page 26 to cancel the job.

FAX STATUS

TX/RX JOBS

TX/RX RESERVE

TX/RX COMPLETED

2 Press the [C] key.

Job cancelled.

NO

MNO

A screen asking you to confirm cancellation of the transmission appears.

BACK OK

Note

???If you do not wish to cancel the transmission, press the [ ] key in the screen of step 2, select "NO", and press the [OK] key.

???You can check cancelled operations in the Activity Report. "CANCEL" will appear in the "TYPE/NOTE" column of the report.

Additional information on the display during transmission

COMM.

(A)0123456789

(B)MEMORY TX

(A)Destination name

The name of the destination appears if programmed.

(B)Transmission method name

In the case of a timer transmission, the timer icon "" appears at the beginning of the transmission method name.

(C)Number of pages currently transmitted Appears during sending.

(D)Document number

The document number assigned at the time of scanning in memory transmission mode appears.

1 Press the [FAX STATUS] key.

The fax job status screen is displayed.

When a transmission is in progress, the job Note being transmitted is displayed. Press the [BACK]

key to display the fax status selection screen.

COMM.

0123456789

SERIAL POLL MODE

/XXX

2 Select "TX/RX RESERVE" with the [] or [] key.

transmission job appears.

Press the [ ] or [ ] key until the transmission job that you wish to cancel appears.

4 Press the [C] key.

Job cancelled.

The transmission cancel confirmation screen appears.

5 Select "YES" with the [] or [] key.

Job cancelled.

YES

NO

6 Press the [OK] key.

If you wish to cancel another transmission job, repeat steps 1 through 6.

You can check cancelled recall mode jobs in Note the Activity Report. "CANCEL" will appear in

the "TYPE/NOTE" column of the report.

Contents of the stored job screen (screen of step 3)

(B)01234

(C)TX

(F)XX:XX

(A)Current status

"WAITING" will appear next to stored transmission jobs and timer transmission jobs. "RECALL" will appear next to recall mode jobs.

(B)Destination

The name of the destination appears if programmed.

(C)Transmission method name

In the case of a timer transmission, the timer icon "" appears at the beginning of the transmission method name.

(D)Number of pages stored

In the case of a stored transmission job, the document number assigned at the time of scanning appears.

(E)In the case of a timer transmission, the timer job number appears.

(F)In the case of a timer transmission, the timer job number appears. "Prepared" will appear for a stored transmission job.

Status of completed jobs

To check the status of completed jobs, select "TX/RX COMPLETED" in step 2 and press the [OK] key in step 3.

1 In Fax mode, press the [SPECIAL FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

2 Select "FAX PRINT HOLD" with the [] or [] key.

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select "SETTING" with the [] or [] key.

FAX PRINT HOLD

PRINT HOLD DATA

SETTING

5 Press the [OK] key.

OK

FAX PRINT HOLD

ON

OFF

OK

1 In Fax mode, press the [SPECIAL FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

4 Select "PRINT HOLD DATA" with the [] or [] key.

FAX PRINT HOLD

PRINT HOLD DATA

SETTING

2 Select "FAX PRINT HOLD" with the [] or [] key.

3 Press the [OK] key.

GHI

BACK OK

PQRS

5 Press the [OK] key.

OK

6 Select "PRINT" with the [] or [] key.

FAX PRINT HOLD

PRINT

CANCEL

7 Press the [OK] key.

1 Perform steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17).

2 Press the [BROADCAST] key.

:

The destination selection screen appears.

3 Enter a full fax number with the numeric keys or press an auto-dial key (Rapid key, Speed Dial number, or group key) to select the first destination. (Page 19)

A destination selected with a Rapid key, Speed Dial number, or group key is indicated by an icon and a number. To clear an entry, press the [C] key.

4 Press the [OK] key and then select the next destination by entering a full fax number or pressing an auto-dial key.

After entering a full number with GHI the numeric keys, press the

[OK] key to complete the entry. PQRS If you pressed an auto-dial key in step 3, it is not necessary to

press the [OK] key. You can immediately press another auto-dial key for the next destination. Repeat steps 3 and 4 to select the remaining destinations.

???If the selected destinations exceed the display range of the message screen, press the [ ] or [ ] key to scroll through and check the destinations.

???Destinations can also be selected using the address directory and the [REDIAL] key. Note, however, that the [REDIAL] key can only be used to select the first destination (it must be used before any other destinations are selected).

???If you use two group keys that have 50 stations each, the total number of destinations entered will be 100.

1 In Fax mode, press the [SPECIAL

4

OK

Use the numeric keys to select the time at which you want the operation to take place.

2 Select "TIMER MODE" with the [] or [] key.

If a time has been specified, a checkmark appears in front of "TIMER MODE". To cancel a specified time, press the [] key in the above display with "TIMER MODE" highlighted.

3 Press the [OK] key.

The current time appears in the screen. If the current time is not correct, press the [CA] key to cancel the operation and see "DATE & TIME SET" (page 104) to correct the time setting.

5 Press the [OK] key.

6 Select the day of the week with the [] or [] key.

SELECT DAY

NO SELECT DAYS

MONDAY

TUESDAY

WEDNESDAY

The selected day is highlighted. If you select "NO SELECT DAYS", the transmission will be performed as soon as the specified time arrives. To return to the [TIME SETTING] display, press the [BACK] key.

The steps that follow will depend on the type of operation.

The following operations can be performed as a timer operation:

???Normal transmission (page 17)

???Broadcast transmission (page 31)

???Polling (page 35)

???Serial polling (page 37)

???F-code polling (page 57)

???F-code confidential transmission (page 59)

???F-code relay request transmission (page 63)

Your machine

2) Permits polling of.

3) Document data previously scanned into memory

The other machine

1) Polling

(request transmission)

4) Document data is automatically sent to other machine

1 In Fax mode, press the [SPECIAL

2 Select "SENDING OPTIONS" with the [] or [] key.

5 Press the [OK] key.

OK

6 Enter the fax number of the other machine with the numeric keys, press a Rapid key, or specify a Speed Dial number (a group key cannot be used).

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select "POLLING" with the [] or [] key.

A destination selected with a Rapid key or Speed Dial number is indicated by an icon and a number. To clear an entry, press the [C] key.

7 Press the [OK] key.

OK

8 Press the [START] key.

SENDING OPTIONS

POLLING

SERIAL POLLING

SUB ADDRESS TX

MNO

WXYZ

@.-_

AD-END

"Polling reservation has been set." appears in the screen. After communicating with the other machine, your machine prints the received fax.

PQ

ED COPY

EX SCAN

EX SCAN

ACC

SENDING OPTIONS

POLLING

SERIAL POLLING

SUB ADDRESS TX

1 Follow steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17) and then follow the steps below.

2 Press the [SPECIAL FUNCTION] key.

3 Select "ORIGINAL STORE" with the [] or [] key.

5 Select "MEMORY POLLING" with the [] or [] key.

SELECT READING

MEMORY POLLING

S.A.M-POLL ORIG

6 Press the [OK] key.

???If there are no previously stored documents in the Public Box, the above screen appears. If the above screen appears, go to step 7.

4 Press the [OK] key.

(1)If you wish to append the new document, select "ADD" with the [ ] or [ ] key, press the [OK] key, and then go to step 7.

(2)If you wish to replace the previous document with

the new document, select "CHANGE" with the [ ] or [ ] key, press the [OK] key, and then go to step 7.

7 Select "1 TIME" or "REPEAT" with the [ ] or [ ] key.

SELECT SENDING

1 TIME

REPEAT

If you select "1 TIME", the document data is automatically cleared from memory after your machine is polled once. If you select "REPEAT", the document data in memory can be used repeatedly.

If you selected "ADD" or "CHANGE" in step 6, the transmission settings selected when the previous document was scanned into the Public Box will be replaced by the settings that you will select this time.

8 Press the [OK] key.

OK

9 Press the [START] key ( ).

10 Make sure that the reception mode is set to auto reception.

Transmission begins when the other machine calls and polls your machine.

To cancel scanning

1 Follow steps 2 to 6 of "Scanning a document into polling memory (the Public Box)" (page 38) and then follow the steps below.

2 Select "PRINT" with the [] or [] key.

3 Press the [OK] key.

Printing begins automatically.

GHI

BACK OK

PQRS

1 Follow steps 2 to 6 of "Scanning a document into polling memory (the Public Box)" (page 38) and then follow the steps below.

2 Select "DELETE" with the [ ] or [ ] key.

3 Press the [OK] key.

A screen appears asking you to confirm the deletion.

4 Select "YES" with the [] or [] key.

DELETE

YES

NO

To cancel the deletion, select "NO".

5 Press the [OK] key.

use the same size of paper, the printed fax may either be reduced or split up and printed on two pages.

of paper, the printed fax will neither be reduced nor split up and printed on two pages.

Selecting Dual Page Scan

Follow the steps below and then send the fax.

1 Make sure that the machine is in fax mode

2 Press the [SPECIAL FUNCTION] key.

3 Select "DUAL PAGES" with the [ ] or [ ] key.

Dual Page Scan is selected when a checkmark appears in the "DUAL PAGES" checkbox. To cancel the selection when a checkmark appears, press the [OK] key in the next step so that a checkmark does not appear.

4 Press the [OK] key.

GHI

BACK OK

PQRS

5 Place the original on the document glass (page 12) and perform the transmission operation.

If you have more originals to scan after pressing the [START] key ( ) and scanning the first original, change originals and press the [START] key ( ). Repeat until all originals have been scanned. Press the key. (See steps 6 to 8 of "Using the document glass" on page 18.)

Selecting a cover sheet / message

1 In Fax mode, press the [SPECIAL FUNCTION] key.

2 Select "SENDING MENU" with the [] or [] key.

EX SCAN

3 Press the [OK] key.

4 To add a cover sheet, select "COVER SHEET" with the [] or [] key. To add a message, select the desired message with the [] or [] key.

SENDING MENU

NO MESSAGE

CONFIDENTIAL

PLEASE DISTRIBUTE

COVER SHEET

If you do not wish to add a cover sheet, select "NO CVR. SHEET".

If you do not wish to add a message, select "NO MESSAGE".

5 Press the [OK] key.

USING A PROGRAM

1 In fax mode, place the original. (Page

12)

(To select fax mode, see step 1 on page 17.)

2 Press the [PROGRAM] key.

4 Press the [OK] key.

5 If needed, select the original size and other settings, and then press the [START] key ( ).

NO

XYZ

@.-_

D-END

Transmission takes place according to the program.

Select settings that cannot be stored in a Note program before you press the [START] key

( ) in step 5. These settings include the

The program selection screen appears.

[#]:LIST DETAIL

original size (see "MANUALLY SETTING THE SCANNING SIZE" on page 13), duplex scanning (see "FAXING A TWO-SIDED

3 Select the program that you wish to use with the [] or [] key.

If not all letters of the program name appear, press the key to display all letters. Press the key once

again to return to the original screen.

ORIGINAL (MX-M182D/MX-M202D/MX-M232D)" on page 21), and a timer setting (see

"AUTOMATIC TRANSMISSION AT A

SPECIFIED TIME (TIMER TRANSMISSION)" on page 33).

Settings the destination

1 In the menu frame, click [Inbound Routing Settings].

2 Click [Destination].

The destination list appears.

3 Click the destination number to be set.

The "Forwarding Destination" screen appears.

4 Select [Enable] in "Forward

Condition".

5 In "Forward Condition", select the determining condition for forwarding.

Select [Forward (All)] or [Forward (Sender)].

6 If you wish to forward received data from a specific sender, enter the sender's fax number in "Sender Number".

Enter the fax number using up to 20 digits.

To enter the fax number from the fax addresses stored in the machine, click the [Select from Address Book] button. The "Fax Destination" screen appears, and you can select the sender's number from the fax address list.

7 Enter the destination e-mail address in "Forward Destination (Max.5)".

Up to five e-mail addresses can be specified as the destination.

Three types of methods are available for entering the destination. The set e-mail addresses are displayed in "Forwarding Destination Settings".

???Entering an e-mail address directly

Click the [Direct Entry] button. When the "Forwarding Destination Settings (Direct Entry)" appears, enter an e-mail address and click the [Submit] button. The e-mail address can include up to 64 single-byte characters.

???Selecting an e-mail address from the global address book

Click the [Global Address Search] button. The "Global Address Search" screen appears.

You can select an e-mail address from the global address book.

???Selecting an e-mail address from the address book Click the [Select From Address Book] button. The "Destination List" screen appears, and you can select an e-mail address from the e-mail address list.

To delete a set e-mail address, select the Note checkbox at the left of the e-mail address

you wish to delete, and then click the [Delete] button.

8 Click the [Submit] button.

This stores the setting.

Your machine

3) "Transfer" instruction

1) Fax transmission to your machine

4) Automatic dialling and transmission to programmed transfer destination

Other machine

3

Transfer destination

5) Printing

1 Make sure that the machine is in fax mode.

When the machine is in fax mode, the FAX indicator is lit. If the light is not on, press the [FAX] key.

2 Press the [SPECIAL FUNCTION] key.

3 Select "RX DATA TRANSFER" with the [ ] or [ ] key.

4 Press the [OK] key.

GHI

BACK OK

PQRS

5 Select "TRANSFER" with the [] or [] key.

RX DATA TRANSFER

:12345678901234 12345678901234 123456789012

TRANSFER

To cancel forwarding, select "NO TRANSFER".

6 Press the [OK] key.

settings and begins forwarding the fax or faxes.

cancel forwarding in the same way as a regular fax transmission. (See

"CANCELLING A FAX TRANSMISSION" on page 25.) The fax(es) that was going to be forwarded will return to print standby status in your machine.

???If forwarding is not possible because the other machine is busy or a transmission error occurs, recall attempts will be made according to the recall times setting. If forwarding is still not successful after the set number of recall attempts are made, the fax(es) will return to print standby status in your machine.

???When forwarding is performed, all faxes that have been received in memory to that point are forwarded. The page that was being printed when the problem occurred and all following pages will be forwarded.

???After a fax is forwarded, the fax data is automatically cleared from memory.

1 Insert the "Software CD-ROM" that accompanies the machine into your computer's CD-ROM drive.

2 Click the "Start" button, click "Computer", and then double-click the CD-ROM icon ( ).

???In Windows XP, click the "start" button, click "My Computer", and then double-click the CD-ROM icon.

???In Windows 2000, double-click "My Computer", and then double-click the CD-ROM icon.

3 Double-click the [Setup] icon ( ).

If the language selection screen appears Note after you double click the [Setup] icon, select

the language that you wish to use and click the [Next] button. (Normally the correct language is selected automatically.)

4 The "SOFTWARE LICENSE" window will appear. Make sure that you understand the contents of the license agreement and then click the [Yes] button.

5 Read the message in the "Welcome" window and then click the [Next] button.

6 Click the [Custom] button.

When MX-NB12 is installed

3

Standard

7 Click the [Utility Software] button.

8 Click the [PC-Fax Driver] button.

In the port selection screen that appears when the PC-Fax driver is being installed, select the same port as the Printer driver that is already installed.

9 When installing is finished, click the "Close" button.

Sub-address (location in memory)

Select any number up to 20 digits.

Box name (used to manage boxes in your machine)

Select a name of up to 36 characters.

Passcode (key)

Select any number up to 20 digits. (Not required)

1115

Your machine

2) Check sub-address and passcode

3)Polling memory box opens

Product Planning

4) Automatic transmission of document data

to other machine

PQ

ED COPY

LEX SCAN

LEX SCAN

ACC

SELECT READING

MEMORY POLLING

S.A.M-POLL ORIG

4

1 Perform steps 2 through 4 of "Scanning a document into polling memory (the Public Box)" on page 38.

2 Select "S.A.M-POLL ORIG" with the [ ] or [ ] key.

EX SCAN

ACC

6 Select "PRINT" or "DELETE" with the [] or [] key.

ORIGINAL

ADD

CHANGE

DELETE

PRINT

If you selected "PRINT", press the [OK] key to begin printing.

If you selected "DELETE", go to step 7.

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select the name of the F-code memory polling box with the [] or [] key.

SEL S.A. POLL BX

Document Plan

Document Tech

- - - - - -

[#]:LIST DETAIL

A checkmark appears next to the box name of boxes that have document data.

If not all letters of the programmed name appear, press the key to display all letters. Press the key again to return to the previous display.

7 Press the [OK] key.

A screen appears asking you to confirm the deletion.

8 Select "YES" with the [] or [] key.

DELETE

YES

NO

To cancel the deletion, select "NO".

9 Press the [OK] key.

5 Press the [OK] key.

OK

OK

The documents are deleted from the F-code polling memory box.

1 In Fax mode, press the [SPECIAL FUNCTION] key.

2 Select "SENDING OPTIONS" with the [] or [] key.

6 Enter the fax number of the other machine with the numeric keys, or press a Rapid key, or dial a Speed Dial number (a group key cannot be used).

A destination selected with a Rapid key or Speed Dial number is indicated by an icon and a number. To clear an entry, press the [C] key.

3 Press the [OK] key.

7 Press the [OK] key.

OK

4

GHI

BACK OK

PQRS

4 Select "SUB ADD POLLING" with the [] or [] key.

SENDING OPTIONS

SERIAL POLLING

SUB ADDRESS TX

SUB ADD POLLING

5 Press the [OK] key.

OK

8 Enter the sub-address (up to 20 digits) with the numeric keys.

WXYZ

???Characters that can be entered are numbers, "#", and spaces. However, the initial character cannot be a space.

???If you make a mistake, press the [C] key and re-enter the correct digit(s).

???If you specified a Rapid key or Speed Dial number in step 6 that has a sub-address programmed, the sub-address will appear. Go to the next step without entering a sub-address.

9 Press the [OK] key.

OK

10 Enter a passcode (maximum 20 digits) with the numeric keys.

WXYZ

???Characters that can be entered are numbers, "#", and spaces. However, the initial character cannot be a space.

???If you make a mistake, press the [C] key and re-enter the correct digit(s).

???If the other machine has not programmed a passcode, omit the passcode and go to the next step.

???If you specified a Rapid key or Speed Dial number in step 6 that has a passcode programmed, the passcode will appear. Go to the next step without entering the passcode.

11 Press the [OK] key.

OK

12 Press the [START] key ( ).

3) The fax is received to the F-code confidential box (reception is permitted)

F-code confidential transmission

1 Follow steps 1 to 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 17) and then follow the steps below.

2 Press the [SPECIAL FUNCTION] key.

3 Select "SENDING OPTIONS" with the [ ] or [ ] key.

SENDING OPTIONS

SERIAL POLLING

SUB ADDRESS TX

SUB ADD POLLING

8 Press the [OK] key.

9 Enter the sub-address (maximum 20 digits) with the numeric keys.

WXYZ

???Characters that can be entered are numbers, "#", and spaces. However, the initial character cannot be a space.

???If you make a mistake, press the [C] key and re-enter the correct digit(s).

???If you specified a Rapid key or Speed Dial number in step 7 that has a sub-address programmed, the sub-address will appear. Go to the next step without entering a sub-address.

10 Press the [OK] key.

11 Enter the passcode (maximum 20 digits) with the numeric keys.

WXYZ

???Characters that can be entered are numbers, "#", and spaces. However, the initial character cannot be a space.

???If you make a mistake, press the [C] key and re-enter the correct digit(s).

???If you specified a Rapid key or Speed Dial number in step 7 that has a passcode programmed, the passcode will appear. Go to the next step without entering the passcode.

6 Press the [OK] key.

7 Enter the fax number of the other machine with the numeric keys, or press a Rapid key, or dial a Speed Dial number (a group key cannot be used).

A destination selected with a Rapid key or Speed Dial number is indicated by an icon and a number. To clear an entry, press the [C] key.

12 Press the [OK] key.

13 Press the [START] key ( ).

NO

XYZ

@.-_

D-END

???Scanning begins.

???If you are scanning from the document glass and have another page to scan, change pages and press

the [START] key ( ). Repeat until all pages have been scanned and then press the key.

1 In fax mode, press the [SPECIAL FUNCTION] key.

2 Select "PRINT" with the [] or [] key.

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select "CONF. RX DATA" with the [ ] or [] key.

PRINT

REPORT

CONF. RX DATA

5 Press the [OK] key.

OK

6 Select the name of the F-code confidential box with the [] or [] key.

An icon () appears next to each box that is holding a received fax.

7 Press the [OK] key.

8 Enter the 4-digit passcode with the numeric keys.

Relay request machine (sends document)

1) Document is sent from

machine requesting Sub-address relay transmission

Passcode

Relay machine (your machine)

2) Check sub-address and passcode

3) Document data is

S.F. read into relay broadcast memory box

(reception is permitted).

1 Lift the extension phone and call the receiving party.

2 Press the [START] key ( ).

1 Press the [COMM. SETTING] key in the initial state of Fax mode.

2 Select "RX" with the [ ] or [ ] key.

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select "AUTO" or "MANUAL" with the [] or [] key.

RCV. SETTING

AUTO

MANUAL

5 Press the [OK] key.

OK

5

1 If you are on a pulse dial line, set your phone to issue tone signals.

Refer to your phone's manual to set the phone to issue tone signals.

If your phone is already set to issue tone signals, proceed to the next step.

2 Press the key once and the key twice on the extension phone.

Fax reception is activated.

3 Replace the extension phone.

1 In Fax mode, press the [SPECIAL FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

2 Select "ENTRY" with the [] or [] key.

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select "DIAL" with the [ ] or [ ] key.

ENTRY

DIAL

PROGRAM

SUB ADD SETTING

5 Press the [OK] key.

OK

6 Select "RAPID/SPEED", "GROUP", or "CHANGE/DELETE" with the [] or

[] key.

[Storing Rapid keys and Speed Dial numbers]

To store a Rapid key or Speed Dial number, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.

7 Press a Rapid key ([01] to [50]) or press the [SPEED] key.

???If you are storing a Rapid key, press the Rapid key that you wish to use ([01] to [50]).

U V W XYZ SP

???If you are storing a Speed Dial number, press the [SPEED] key and then enter the desired Speed Dial

number (000 to 299) with the numeric keys.

REDIAL/PAUSE PRINT

SCAN

SPEED

SYMBOLFAX

COMM. SETTING

SPACE/???

8 Enter the fax number of the destination with the numeric keys.

Example of a Rapid key

???To store an Rapid key or Speed Dial number, select "RAPID/SPEED" and press the [OK] key. Next, follow the steps in "Storing a Rapid keys and Speed Dial numbers" at right.

DIAL

RAPID/SPEED

GROUP

CHANGE/DELETE

Up to 50 digits can be entered for the fax number. If you need 6 to insert a pause between any of the digits, press the [REDIAL/PAUSE] key. The pause appears as a hyphen (-). To

set the duration of the pause, see "PAUSE TIME" (page 100).

???To store a group key, select "GROUP" and press the [OK] key. Next, follow the steps in "Storing a group key" on page 71.

???To edit or delete a Rapid key, Speed Dial number, or group key, select "CHANGE/DELETE" and press the [OK] key. Next, follow the steps in "Editing and deleting auto-dial numbers" on page 72.

DIAL

RAPID/SPEED

GROUP

CHANGE/DELETE

DIAL

RAPID/SPEED

GROUP

CHANGE/DELETE

9 Press the [OK] key.

OK

10 Enter the name of the destination (see "ENTERING CHARACTERS" on page 86.

Up to 36 characters can be entered for the name. If you press the [OK] key without entering a name, go directly to step 13. In this case, a destination name will be assigned automatically.

11 Press the [OK] key.

OK

12 Enter search characters (see "ENTERING CHARACTERS" on page 86).

Up to 10 search characters can be entered.

Only "Uppercase" characters should be used in "KEY WORD" to arrange the addresses in alphabetical order.

The search characters function as a keyword if you need to search for the destination when sending a fax. (Page 20)

13 To finish the storing procedure, press the [START] key (). If you wish to program an option such as an F-code, chain dialling, transmission speed, or international transmission mode, press the [OK] key.

???If you pressed the [START] key ( ), you will return to step 7. If you wish to store another Rapid key or Speed Dial number, repeat steps 7 to 13. If you have finished storing auto-dial numbers, press the [BACK] key.

???If you pressed the [OK] key, go to the appropriate page for the option that you wish to program.

To program F-code settings, see "F-code settings" which follows.

To select "CHAIN DIAL", go to "Chain Dialling" on page 69.

To set the "TRANSMISSION SPEED", go to "Transmission speed setting" on page 70.

To set the "INTERNATIONAL TRANSMISSION MODE", go to "International transmission mode setting" on page 70.

[F-code settings]

To program F-code settings, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

1 Select "SUB ADDRESS" with the [] or [] key.

2 Press the [OK] key.

GHI

BACK OK

PQRS

3 Enter a sub-address (maximum 20 digits) with the numeric keys.

[Chain Dialling]

To set an auto-dial number as a Chain Dial number, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

When a number is set as a Chain Dial Note number, the destination fax number entered

in step 8 on page 67 can be up to 48 digits long.

Characters that can be entered are numbers, " ", "#", and spaces. If you make a mistake, press [C] key and then re-enter the correct number.

When this step is referred to in the following procedures, " ", "#", and spaces cannot be entered.

???PROGRAMMING AN F-CODE CONFIDENTIAL BOX (step 11 on page 79)

???Editing an F-code confidential box (step 17 on page 82)

???PROGRAMMING AN F-CODE RELAY GROUP (step 11 on page 80)

???Editing an F-code relay group (step 15 on page 83)

???PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES (step 11 on page 81)

???Editing an F-code public box (step 15 on page 84)

4 Press the [OK] key.

5 Enter a passcode (maximum 20 digits) with the numeric keys.

WXYZ

PASS CODE

:

???Characters that can be entered are numbers, " ", "#", and spaces. If you make a mistake, press [C] key and then re-enter the correct number.

???If desired, you can omit the passcode.

When this step is referred to in the following procedures, spaces cannot be entered.

???PROGRAMMING AN F-CODE CONFIDENTIAL BOX (step 12 on page 79)

???Editing an F-code confidential box (step 18 on page 82)

???PROGRAMMING AN F-CODE RELAY GROUP (step 12 on page 80)

???Editing an F-code relay group (step 15 on page 83)

???PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES (step 12 on page 81)

???Editing an F-code public box (step 15 on page 84)

6 Press the [OK] key.

When you press the [OK] key, you return to the option setting screen and a checkmark appears to the left of "F-CODE".

To cancel the F-code setting, press the key to remove the checkmark.

7 Return to step 13 on page 68.

1 Select "CHAIN DIAL" with the [ ] or [ ] key.

OTHERS

SUB ADDRESS

CHAIN DIAL

TX SPEED

[START]:ENTER

???If checkmark appears to the left of "CHAIN DIAL", it is already selected.

???To exit, press the [START] key ( ).

2 Press the [OK] key.

OK

3 Select "ON" or "OFF" with the [] or [] key.

If chain dialling was already selected in step 7 and you wish to cancel the selection, select "OFF".

4 Press the [OK] key.

OK

After you select "ON" and press the [OK] key, you will return to the option setting screen and a checkmark will appear to the left of "CHAIN DIAL".

If you pressed the key, the checkmark will be removed and chain dialling cancelled.

5 Return to step 13 on page 68.

[Transmission speed setting]

To set the transmission speed, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

Set the transmission speed only when you Note know what speed is most suitable, such as

when you are sending a fax to a foreign country and telephone line conditions are bad. If you do not know the line conditions, do not change this setting.

1 Select "TX SPEED" with the [ ] or [] key.

OTHERS

SUB ADDRESS

CHAIN DIAL

TX SPEED [START]:ENTER

2 Press the [OK] key.

OK

3 Select the desired transmission speed with the [] or [] key.

TX SPEED

33600bps

14400bps

9600bps

4800bps

4 Press the [OK] key.

OK

If you select a speed other than 33,600 bps Note (maximum speed), a checkmark will appear next to "TX SPEED" when you return to the

option setting screen. This setting is not effective for polling transmission.

To remove the checkmark and return the transmission speed setting to "33,600 bps (maximum speed)", press the key.

[International transmission mode setting]

To set the international transmission mode, complete steps 1 through 13 on pages 66 to 68 and then follow the steps below.

??? When sending a fax to a foreign country, Note telephone line conditions can sometimes

distort the fax or interrupt the transmission. Selecting the right international transmission mode can help alleviate these problems.

???If errors frequently occur when sending a fax to a foreign country, try each of modes 1 to 3 and select the mode that enables the best transmission.

1Select "INTERNATIONAL TX" with the [ ] or [] key.

OTHERS

CHAIN DIAL

TX SPEED

INTERNATIONAL TX [START]:ENTER

2 Press the [OK] key.

OK

3 Select the desired mode with the [] or [] key.

INTERNATIONAL TX

OFF

MODE 1

MODE 2

MODE 3

4 Press the [OK] key.

OK

If you select a setting other than "OFF", a Note checkmark will appear next to

"INTERNATIONAL TX" when you return to the option setting screen.

To remove the checkmark and return the international transmission mode to "OFF", press the key.

5 Return to step 13 on page 68.

5 Return to step 13 on page 68.

Group key dialling is an automatic dialling Note function where by multiple destinations (Rapid

keys, Speed Dial numbers, and full fax numbers entered with the numeric keys) are programmed into a Rapid key. If you frequently send faxes to the same group of destinations using broadcast transmission, which is used to send the same document to multiple destinations in a single operation (page 31), it is convenient to program those destinations into a group key.

Enter a group name (see "ENTERING CHARACTERS" on page 86).

Up to 36 characters can be entered for the name. A group name must be entered.

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Enter search characters (see "ENTERING CHARACTERS" on page 86).

Up to 10 search characters can be entered.

The search characters function as a keyword if you need to search for the destination when sending a fax (page 20).

5 Store the destinations using Rapid keys, Speed Dial numbers, and the numeric keys.

??? To store a Rapid key, press the Rapid key that you wish to use ([01] to [50]).

If you press an incorrect key, press the [C] key and then press the correct key.

???To store a Speed Dial number, press the [SPEED] key and then enter the desired Speed Dial number

the duration of the pause, see "PAUSE TIME" (page 100). When you have finished entering the fax number, press the [OK] key.

6 Repeat step 5 for all of the destinations that you wish to store in the group key.

Up to 150 destinations can be stored in a group key. (However, note that when multiple group keys are programmed, the total number of destinations that can be stored in all group keys is 200.)

7 Press the [START] key ().

[Editing and deleting auto-dial numbers]

To edit or delete an auto-dial number, follow steps 1 through 6 on pages 66 and 67 and then follow the steps below.

???The Rapid key or Speed Dial number is being used in a transmission in progress or in a stored transmission.

???The Rapid key or Speed Dial number is stored in a group key, program, or F-code relay group.

???Editing a Rapid key or Speed Dial number

1Select "RAPID/SPEED" with the [] or [] key.

2 Press the [OK] key.

GHI

BACK OK

PQRS

3 Select "CHANGE" with the [] or [] key.

RAPID/SPEED

CHANGE

DELETE

4 Press the [OK] key.

OK

5 Press a Rapid key ([01] to [50]) or the [SPEED] key.

??? To edit a Rapid key, press the Rapid key that you wish to edit ([01] to [50]).

???To edit a Speed Dial number, press the [SPEED] key and then enter the Speed Dial number (000 to 299)

that you wish to edit with the numeric keys.

REDIAL/PAUSE PRINT

6 Edit the destination fax number with the numeric keys.

Move the cursor to the digit(s) that you wish to edit with the [] or [] key, and then enter the correct digit(s) with the numeric keys. To delete a digit, move the cursor to the digit that you wish to delete with the [] or [] key and then press the [C] key.

7 Press the [OK] key.

OK

8 Edit the name of the destination (see "ENTERING CHARACTERS" on page 86).

9 Press the [OK] key.

OK

10 Edit the search characters (see "ENTERING CHARACTERS" on page 86).

Characters added in step 8 will appear at the end of the previously stored search characters. (Maximum of 10 characters altogether.)

11 To finish the storing procedure, press the [START] key ( ). If you wish to program an option such as F-code, chain dialling, transmission speed, or international transmission mode, press the [OK] key.

???If you pressed the [START] key ( ), go to step 5. If you wish to program another Rapid key or Speed Dial number, repeat steps 5 to 11. To exit, press the [BACK] key. Editing to that point will be completed.

???If you pressed the [OK] key, go to the appropriate page for the option that you wish to edit. To program F-code settings, follow the steps in "F-code settings" on pages 68 and 69. To select "CHAIN DIAL", go to "Chain Dialling" on page 69. To set the "TRANSMISSION SPEED", go to "Transmission speed setting" on page 70. To set the "INTERNATIONAL TRANSMISSION MODE", go to "International transmission mode setting" on page 70.

???Deleting a Rapid key or Speed Dial number

1In step 3 on page 72, select "DELETE" with the [ ] or [ ] key.

2 Press a Rapid key ([01] to [50]) or the [SPEED] key.

??? To delete a Rapid key, press the Rapid key that you wish to delete ([01] to [50]).

???To delete a Speed Dial number, press the [SPEED] key and then enter the Speed Dial number (000 to

299) that you wish to delete with the numeric keys.

REDIAL/PAUSE PRINT

3 Select "DELETE" with the [] or [] key.

SBC CO.

DELETE

NO DELETE

??? The group key is stored in a program or F-code relay group.

1 Select "GROUP" with the [] or [] key.

PQCHANGE/DELETE

RAPID/SPEED

ACC

2 Press the [OK] key.

GHI

BACK OK

PQRS

3 Select "CHANGE" with the [ ] or [ ] key.

GROUP

CHANGE

DELETE

4 Press the [OK] key.

OK

5 Press the group key (one of Rapid keys [01] to [50]) that you wish to edit.

6 Edit the group name (see "ENTERING CHARACTERS" on page 86).

7 Press the [OK] key.

OK

8 Edit the search characters (see "ENTERING CHARACTERS" on page 86).

9 Edit the stored information.

???To add a Rapid key or Speed Dial number, enter the Rapid key ([01] to [50]) or Speed Dial number that

you wish to add.

???To delete a Rapid key or Speed Dial number, select it with the [] or [] key and press the [C] key.

ENTER RX STATION

:50,012345678

[START]:SET

???To delete a number entered with the numeric keys, select a digit of the number with the [] or [] key and press the [C] key. The entire number including the selected digit will be deleted. To add a number, select the place where you wish to add the number with the [] or [] key, and then enter the number. When you have finished adding or deleting the number, press the [OK] key.

ENTER RX STATION

:50,98701234,

[OK]:ENTER

10 When you have finished editing the destinations, press the [START] key ().

NO

XYZ

@.-_

D-END

This completes the editing procedure.

???Deleting a group key

1In step 3 on page 74, select "DELETE" with the [ ] or [ ] key.

2 Press the [OK] key.

GHI

BACK OK

PQRS

3 Press the group key (one of Rapid keys [01] to [50]) that you wish to edit.

4 Select "DELETE" with the [] or [] key.

SBC CO.

DELETE

NO DELETE

[#]:DETAIL

If you select "NO DELETE", you can press Note the key to check the destination name. If

you are deleting the destination, check the destination name and then delete the destination.

5 Press the [OK] key.

OK

Return to step 3. If you wish to delete another group key, repeat steps 3 through 5. To exit, press the [BACK] key.

PROGRAMMING

6

To store a program, follow steps 1 through 6 on pages 66 to 67 and then follow the steps below.

1 Select "ENTRY" with the [ ] or [ ] key.

???To edit a program, select "CHANGE" and press the [OK] key. Next, follow the steps in "EDITING PROGRAMS" on page 77.

???To delete a program, select "DELETE" and press the [OK] key. Next, follow the steps in "DELETING PROGRAMS" on page 77.

[STORING A PROGRAM]

6 Select the program that you wish to store with the [] or [] key.

2 Press the [OK] key.

GHI

BACK OK

PQRS

3 Select "PROGRAM" with the [] or [] key.

ENTRY

DIAL

PROGRAM

SUB ADD SETTING

4 Press the [OK] key.

5 Select "ENTER", "CHANGE", or "DELETE" with the [] or [] key.

PROGRAM

ENTER

CHANGE

DELETE

???To store a program, select "ENTER" and press the [OK] key. Continue from step 6 of "STORING A PROGRAM".

PROGRAM

XXXXXX

??? ??? ??? ??? ??? ???

??? ??? ??? ??? ??? ???

If you select a program that has already been stored, a message appears. Select a program that has not been stored, or clear the program (page 77) and then select it.

7 Press the [OK] key.

8 Enter a program name (see "ENTERING CHARACTERS" on page 86).

Up to 36 characters can be stored for the name of the program. A program name must be entered.

9 Press the [OK] key.

10 Select the program that you wish to store with the [ ] or [ ] key.

PROGRAM

TX TYPE

SENDING MENU

[]:CANCEL [START]:ENTER

???A transmission method, cover sheet/message, resolution/exposure settings, dual pages, sender's name, and transmission settings can be stored. A transmission method must be stored. The storing procedure cannot be completed unless a transmission method is stored.

???For the procedures for selecting each of the settings, refer to the explanations of the settings.

???To cancel a setting selection, select the setting that you wish to cancel and then press the key.

???Some settings cannot be used in combination with others. If you select a prohibited combination of settings, a message will appear in the display.

11 To continue selecting another setting, press the [OK] key.

When you have finished selecting settings, press the [START] key ( ). You will return to step 8. If you wish to store another program, repeat steps 8 to 11. To exit, press the [BACK] key in step 8.

You can check the contents of a program Note (transmission type, destination) by printing

the "PROGRAM LIST" (page 85).

[EDITING PROGRAMS]

If you need to edit a previously stored program, follow these steps.

8 Edit the program name (see "ENTERING CHARACTERS" on page 86).

???See step 8 of "STORING A PROGRAM".

???If you do not wish to edit the program name, go to the next step.

9 Press the [OK] key.

10 Select the stored setting that you wish to edit with the [ ] or [ ] key.

???See steps 10 and 11 of "STORING A PROGRAM".

???If you do not wish to edit the stored settings,

press the [START] key ( ) and then press the [BACK] key to exit.

[DELETING PROGRAMS]

Before deleting a program, print the "PROGRAM LIST" to check the contents. (Page 85) To delete a previously stored program, follow these steps:

6 Select the program that you wish to delete with the [ ] or [ ] key.

again to return to the original screen.

6 Select the program that you wish to edit with the [] or [] key.

If not all letters of the program name appear, press the key to display all letters. Press the key once

again to return to the original screen.

7 Press the [OK] key.

GHI

BACK OK

PQRS

7 Press the [OK] key.

GHI

BACK OK

PQRS

8 Select "DELETE" with the [ ] or [ ] key.

9 Press the [OK] key.

Return to step 6. To delete another program, repeat steps 6 through 8. To exit, press the [BACK] key.

1 In Fax mode, press the [SPECIAL FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

5 Press the [OK] key.

OK

6 Select "S.A. CONF. BOX", "S.A. RELAY GRP", "S.A. MEM POLLING", or "CHANGE/DELETE" with the [] or [] key.

2 Select "ENTRY" with the [] or [] key.

???To program an F-code confidential box, select "S.A. CONF. BOX" and press the [OK] key. Next, follow the steps in

"PROGRAMMING AN

F-CODE CONFIDENTIAL BOX" on page 79.

SUB ADD SETTING

S.A. CONF. BOX

S.A. RELAY GRP

S.A. MEM POLLING

CHANGE/DELETE

3 Press the [OK] key.

GHI

BACK OK

PQRS

4 Select "SUB ADD SETTING" with the [] or [] key.

???To program an F-code relay group (box), select "S.A. RELAY GRP" and press the [OK] key. Next, follow the steps in

"PROGRAMMING AN

F-CODE RELAY GROUP" on page 80.

???To program an F-code public (polling memory) box, select "S.A. MEM POLLING" and press the [OK] key. Next, follow the steps in "PROGRAMMING

F-CODE PUBLIC

(POLLING MEMORY) BOXES" on page 81.

SUB ADD SETTING

S.A. CONF. BOX

S.A. RELAY GRP

S.A. MEM POLLING

CHANGE/DELETE

SUB ADD SETTING

S.A. CONF. BOX

S.A. RELAY GRP

S.A. MEM POLLING

CHANGE/DELETE

ENTRY

DIAL

PROGRAM

SUB ADD SETTING

???To edit or delete an F-code confidential box, F-code relay group, or F-code public box, select "CHANGE/DELETE" and then press the [OK] key. Next, follow the steps in

"EDITING AND DELETING

F-CODE MEMORY BOXES" on page 81.

SUB ADD SETTING

S.A. CONF. BOX

S.A. RELAY GRP

S.A. MEM POLLING

CHANGE/DELETE

[PROGRAMMING AN F-CODE CONFIDENTIAL BOX]

Follow the steps below to program an F-code confidential reception box. An F-code (sub-address and passcode) for F-code confidential reception and a print passcode to print out received faxes are programmed in each box. Up to 10 boxes can be programmed. To check the contents of a programmed box, print the following list: "PRINT - REPORT - SUB ADD SET LIST". (Page 85)

To program an F-code confidential box, follow steps 1 through 6 on page 78 and then follow the steps below.

7 Select an unused box ("- - - - - -") with the [ ] or [ ] key.

8 Press the [OK] key.

GHI

BACK OK

PQRS

12 Enter a passcode (maximum 20 digits) with the numeric keys.

See steps 5 and 6 on page 69.

13 Enter the print passcode (4 digits) with the numeric keys.

The characters " " and "#" cannot be used. The print passcode cannot be omitted. Take care not to forget the programmed print passcode. If you forget the passcode, consult your Sharp dealer.

14 Press the [OK] key.

OK

[PROGRAMMING AN F-CODE RELAY GROUP]

This procedure is used to program an F-code relay group box for relay broadcast of a received fax upon receipt of an F-code relay request. Up to 10 boxes can be programmed. An F-code (sub-address and passcode) for reception of an F-code relay request and the destinations to which the fax is to be relayed are programmed in each box. To check the contents of a programmed box, print the following list: "PRINT - REPORT - SUB ADD SET LIST" (page 85).

To program an F-code relay group box, follow steps 1 through 6 on page 78 and then follow the steps below.

7 Select an unused box ("- - - - - -") with the [ ] or [ ] key.

8 Press the [OK] key.

GHI

BACK OK

PQRS

12 Enter a passcode (maximum 20 digits) with the numeric keys.

See steps 5 and 6 on page 69.

13 Enter the relay destinations. Enter full fax numbers with the numeric keys and/or press auto-dial keys (Rapid keys, Speed Dial numbers, and group keys) to select the destinations (page 19).

ENTER RX STATION

WXYZ

???To clear a mistake when entering a number with the numeric keys, press the [C] key to clear one digit at a time.

???A destination selected with a Rapid key, Speed Dial number, or group key is indicated by an icon and a number. To clear an entry, press the [C] key.

14 Press the [OK] key and then dial the fax number of the next destination or press an auto-dial key.

9 Enter a name for the F-code relay group box (see "ENTERING CHARACTERS" on page 86).

GHI

BACK OK

PQRS

???After entering a full number with the numeric keys, press the [OK] key to complete the entry. If you pressed an auto-dial key in step 13, it is not necessary to press the [OK] key. You can immediately press another auto-dial key for the next destination.

???Repeat steps 13 and 14 until all destinations have been entered.

Up to 36 characters can be entered for the name. A box name must be entered.

10 Press the [OK] key.

OK

11 Enter a sub-address (maximum 20 digits) with the numeric keys.

See steps 3 and 4 on page 69.

15 Press the [START] key () to end the procedure.

NO

XYZ

@.-_

D-END

[PROGRAMMING F-CODE PUBLIC (POLLING

MEMORY) BOXES]

This setting is used to program a box to store document data for remote transmission when polled by a machine that supports F-Code communication. Up to 10 boxes can be programmed.

To check the contents of a programmed box, print the following list: "PRINT - REPORT - SUB ADD SET LIST" (page 85).

To program an F-code public box, follow steps 1 through 6 on page 78 and then follow the steps below.

7 Select an unused box ("- - - - - -") with the [ ] or [ ] key.

8 Press the [OK] key.

GHI

BACK OK

PQRS

9 Enter a name for the F-code public box (see "ENTERING CHARACTERS" on page 86).

Up to 36 characters can be entered for the name. A box name must be entered.

[EDITING AND DELETING F-CODE MEMORY BOXES]

To edit or delete an F-code box (F-code confidential box, F-code relay group box, or F-code public box), follow steps 1 through 6 on page 78 and then follow the steps below.

Note that an F-code confidential box or F-code public box cannot be edited or deleted if it contains document data.

7 Select "S.A. CONF. BOX", "S.A. RELAY GRP", or "S.A. MEM POLLING" with the [] or [] key.

8 Press the [OK] key.

GHI

BACK OK

PQRS

???If you selected "S.A. CONF. BOX" in step 7, follow the steps in "EDITING/DELETING AN F-CODE CONFIDENTIAL BOX" below.

???If you selected "S.A. RELAY GRP" in step 7, follow the steps in "EDITING AND DELETING F-CODE RELAY GROUPS" on page 83.

???If you selected "S.A. MEM POLLING" in step 7, follow the steps in "EDITING/DELETING F-CODE

LEX SCAN

ACC

10 Press the [OK] key.

11 Enter a sub-address (maximum 20 digits) with the numeric keys.

See steps 3 and 4 on page 69.

12 Enter a passcode (maximum 20 digits) with the numeric keys.

See steps 5 and 6 on page 69.

10 Press the [OK] key.

GHI

BACK OK

PQRS

???If you selected "CHANGE" in step 9, follow the steps in "Editing an F-code confidential box" on page 82.

???If you selected "DELETE" in step 9, follow the steps in "Deleting an F-code confidential box" on page 82.

???Editing an F-code confidential box

11 Select the name of the F-code confidential box that you wish to edit with the [ ] or [ ] key.

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

12 Press the [OK] key.

GHI

BACK OK

PQRS

13 Enter the print passcode (4 digits) with the numeric keys.

Enter the correct print passcode that was programmed when the confidential box was programmed.

14 Press the [OK] key.

15 Edit the name of the F-code confidential box (see "ENTERING CHARACTERS" on page 86).

???See step 9 on page 79.

???If you do not wish to edit the name, go to the next step.

16 Press the [OK] key.

17 Edit the sub-address (maximum 20 digits) with the numeric keys.

???See steps 3 and 4 on page 69.

???If you do not need to edit the sub-address, press the [OK] key and go to the next step.

18 Edit the passcode (maximum 20 digits) with the numeric keys.

???See steps 5 and 6 on page 69.

???If you do not need to edit the passcode, press the [OK] key and go to the next step.

19 Edit the print passcode (4 digits) with the numeric keys.

???See steps 13 and 14 on page 79.

???If you do not need to edit the print passcode, press the [OK] key.

???Deleting an F-code confidential box

11 Select the name of the F-code confidential box that you wish to delete with the [] or [] key.

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

12 Press the [OK] key.

GHI

BACK OK

PQRS

13 Enter the print passcode (4 digits) with the numeric keys.

Enter the correct print passcode that was programmed when the confidential box was programmed.

14 Press the [OK] key.

15 Select "DELETE" with the [] or [] key.

16 Press the [OK] key.

You will return to the screen of step 11. If you wish to delete another box, repeat steps 11 through 14. To exit, press the [BACK] key.

[EDITING AND DELETING F-CODE RELAY

GROUPS]

9 Select "CHANGE" or "DELETE" with the [ ] or [ ] key.

10 Press the [OK] key.

GHI

BACK OK

PQRS

???If you selected "CHANGE" in step 9, follow the steps in "Editing an F-code relay group" which follows.

???If you selected "DELETE" in step 9, follow the steps in "Deleting an F-code relay group" which follows.

???Editing an F-code relay group

11 Select the name of the F-code relay group (box) that you wish to edit with the [] or [] key.

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

12 Press the [OK] key.

GHI

BACK OK

PQRS

13 Edit the name of the F-code relay group (box) (see "ENTERING CHARACTERS" on page 86).

???See step 9 on page 80.

???If you do not wish to edit the name, go to the next step.

14 Press the [OK] key.

OK

15 Edit the sub-address and passcode (maximum 20 digits) with the numeric keys.

???See steps 3 to 6 on page 69.

???If you do not need to edit the sub-address and passcode, press the [OK] key and go to the next step.

16 Edit the relay destinations.

See steps 13 to 15 on page 80.

???Deleting an F-code relay group

11 Select the name of the F-code relay group (box) that you wish to delete with the [] or [] key.

If not all letters of the box name appear, press the

key to display all letters. Press the key once again 6 to return to the original screen.

12 Press the [OK] key.

GHI

BACK OK

PQRS

13 Select "DELETE" with the [ ] or [ ] key.

14 Press the [OK] key.

[EDITING/DELETING F-CODE PUBLIC BOXES]

9 Select "CHANGE" or "DELETE" with the [ ] or [ ] key.

10 Press the [OK] key.

GHI

BACK OK

PQRS

???If you selected "CHANGE" in step 9, follow the steps in "Editing an F-code public box" which follows.

???If you selected "DELETE" in step 9, follow the steps in "Deleting an F-code public box" which follows.

???Editing an F-code public box

11 Select the name of the F-code public box that you wish to edit with the [] or [] key.

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

12 Press the [OK] key.

GHI

BACK OK

PQRS

13 Edit the name of the F-code public box (see "ENTERING CHARACTERS" on page 86).

???See step 9 of "PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES" (page 81).

???If you do not wish to edit the name, go to the next step.

14 Press the [OK] key.

OK

15 Edit the sub-address and passcode (maximum 20 digits) with the numeric keys.

???See steps 3 to 6 on page 69.

???If you do not need to edit the sub-address and passcode, press the [OK] key and go to the next step.

16 Press the [OK] key and then press the [BACK] key to exit.

???Deleting an F-code public box

11 Select the name of the F-code public box that you wish to delete with the [] or [] keys.

If not all letters of the box name appear, press the key to display all letters. Press the key once again to return to the original screen.

12 Press the [OK] key.

GHI

BACK OK

PQRS

13 Select "DELETE" with the [ ] or [ ] key.

14 Press the [OK] key.

1 In Fax mode, press the [SPECIAL FUNCTION] key.

Begin the following procedure from the base screen of Fax mode.

4 Select "REPORT" with the [] or [] key.

PRINT

REPORT

CONF. RX DATA

5 Press the [OK] key.

OK

6

ACC

3 Press the [OK] key.

GHI

BACK OK

PQRS

6 Select the list that you wish to print with the [] or [] key.

REPORT

ACTIVITY REPORT

TIMER LIST

MEM. POLLING LIST

RAPID # LIST

See the explanation of the lists that can be printed above.

Entering alphabetical characters (example: TPS)

1 Open the Rapid key overlay.

ENTER NAME

ABC

To switch between upper case letters and lower case letters, press the [SHIFT] key.

2 Enter "T", "P" and "S" with the letter keys.

The letters are stored and the cursor moves to the space after the letters.

To change a character, press the [C] key. Note The character directly to the left of the

cursor is cleared.

If the cursor is over a character, that character is cleared.

Entering numbers (example: 123)

1 Enter "1", "2", and "3" with the numeric keys.

??? To change a character, press the [C] Note key. The character directly to the left

of the cursor is cleared.

???If the cursor is over a character, that character is cleared.

Entering symbols

1 Press the [SYMBOL] key.

2 Select the symbol that you wish to enter with the [][][][] keys.

1/ 2

To move to the next page, move the cursor to the bottom line and press the [ ] key. To move back to the previous page, move the cursor to the top line and press the [ ] key. You can also change pages by pressing the [] key when the cursor is at the right end of the bottom line, or the [] key when the cursor is at the left end of the top line.

3 Press the [OK] key.

ENTER NAME

ABC

The symbol selected with the cursor is entered and you return to the character entry screen.

If the Rapid key overlay is opened or closed Note while a symbol is being selected, the symbol currently selected with the cursor is entered

and you return to entry mode.

Entering special characters

Special characters are entered with the Rapid key overlay opened.

1 Press the [SP] key.

1/ 2

2 Select the special character that you wish to enter with the [][][][] keys.

ED COPY

EX SCAN

EX SCAN

ACC

1/ 2

To move to the next page, move the cursor to the bottom line and press the [ ] key. To move back to the previous page, move the cursor to the top line and press the [ ] key. You can also change pages by pressing the [] key when the cursor is at the right end of the bottom line, or the [] key when the cursor is at the left end of the top line.

3 Press the [OK] key.

ENTER NAME

GHI

BACK OK

PQRS

ABC

The special character selected with the cursor is entered and you return to the character entry screen.

If the Rapid key overlay is closed while a Note special character is being selected, the

special character currently selected with the cursor is entered.

PROGRAMMING

6

Level 1

FAX SETTINGS

Administrator Password

1 Press the [SPECIAL FUNCTION] key.

ON LINE

DATA SPECIAL

FUNCTION

2 Select "SYSTEM SETTINGS" with the [ ] or [ ] key.

ACC

3 Press the [OK] key.

GHI

BACK OK

PQRS

5 Select "FAX" with the [] or [] key.

MODE SELECT

COPIER

PRINTER

SCANNER

FAX

To use a system setting for copy mode, select "COPIER".

6 Press the [OK] key.

OK

7 Select a setting for the desired setting as explained on the following pages.

Settings for the following functions are available: LIST PRINT/SET (page 99)

INITIAL SETTING (page 100) SENDING FUNCTION (page 105) RCV. FUNCTION (page 108) POLLING SECURITY (page 111)

4 Enter the five-digit administrator password with the numeric keys.

???As you enter each digit, "-" changes to "".

???If make a mistake, press the [C] key and re-enter the number.

???If this is the first time you are programming the administrator password, enter the factory default code. (See "ADMINISTRATOR PASSWORD NUMBER: FACTORY SETTING" in the Operation Guide for the machine.

8 Press the [CA] key to exit the settings.

???To cancel a setting before it is completed, press the [CA] key.

???See "ENTERING CHARACTERS" (page 86) for the procedure for entering letters.

LIST PRINT/SET

This setting is used to print lists showing current system settings and other programmed information.

LIST PRINT

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???"SYSTEM SET LIST", "JUNK FAX # LIST" or "ACC. USAGE LIST" can be selected.

???Printing begins when you end the system setting.

"TRANSMISSION", "BROADCAST", "ORIGINAL IMAGE PRINT SETTING", "RECEPTION" or "CONF. RECEPTION" can be selected.

6 Select the desired print setting with the [ ] or [ ] key and then press the [OK] key.

???If you selected "TRANSMISSION", select "ALWAYS PRINTS", "ERROR ONLY", or "NEVER PRINTS".

???If you selected "BROADCAST", select "ALWAYS PRINTS", "ERROR ONLY", or "NEVER PRINTS".

???If you selected "ORIGINAL IMAGE PRINT SETTING", select "ALWAYS PRINTS", "ERROR ONLY", or "NEVER PRINTS".

???If you selected "RECEPTION", select "ALWAYS PRINTS", "ERROR ONLY", or "NEVER PRINTS".

???If you selected "CONF. RECEPTION", select "ALWAYS PRINTS" or "NEVER PRINTS".

"ORIGINAL IMAGE PRINT SETTING" is Note used to have part of the first page of the

transmitted document printed on the transaction report. This setting is not effective when the transaction report is set to not print out.

LIST SETTING

PRINT SELECTION

This setting is used to select the conditions for printing out transaction reports for normal transmission, broadcast transmission, original print, reception, and confidential reception.

NEVER PRINTS

Normally the settings indicated by shading above are selected.

AUTO LISTING

This setting is used to have the activity report that is stored in the machine's memory printed out at regular intervals. You can choose to have the report automatically printed each time the number of stored transactions exceeds 50, or have the report printed at a specified

time every day (only once per day). You can also 8 enable both print methods.

The report is normally set to not print out. To have the report automatically printed when the number of stored transactions (the combined total of transmissions and receptions) exceeds 50, select "AUTO PRINT REPT AT LIMIT (50)".

To have the report printed at a specified time, enable "PRINT DAILY AT DESIGNATED TIME" and enter the desired time.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

[OK] key.

???The setting is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

the digit), and then enter the correct digit.

??? After step 9 you will return to step 8. If you Note need to change the set time, follow steps

8 and 9 to enter the new time.

???To cancel a "PRINT DAILY AT DESIGNATED TIME" setting, follow these steps:

(1)Select "CANCEL" in step 8 and then press the [OK] key.

(2)Select "CANCEL" with the [ ] or [ ] key and then press the [OK] key.

???If "AUTO PRINT REPT AT LIMIT (50)" is not enabled and the number of recorded transactions exceeds 50, each new transaction will delete the oldest transaction.

???The activity report can also be printed out on demand. (See "PRINTING LISTS OF

PROGRAMMED INFORMATION,

SETTINGS, AND COMMUNICATION ACTIVITY" on page 85.)

INITIAL SETTING

These settings are used to change the default settings (initially set at the factory) for the various fax functions to settings that better meet your needs.

DIAL MODE

This setting is used to set the appropriate dial mode for the line connected to the machine. Select tone for a tone dial line or pulse for a pulse dial line. Most lines use tone dialling.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "INITIAL SETTING" with the [ ] or [ ] key and then press the [OK] key.

3 Select "DIAL MODE" with the [ ] or [ ] key and then press the [OK] key.

4 Select "TONE" or "PULSE" with the [ ] or [ ] key and then press the [OK] key.

Select the appropriate mode for your telephone line type.

PAUSE TIME

This setting is used to select the duration of pauses that are inserted in destination fax numbers. Normally the setting is 2 seconds, which means that each time the [PAUSE] key is pressed when dialling or storing a fax number, a pause of 2 seconds is inserted. The pause time can be set to any number of seconds from 1 to 15.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "INITIAL SETTING" with the [ ] or [ ] key and then press the [OK] key.

3 Select "PAUSE TIME" with the [ ] or [ ] key and then press the [OK] key.

4 Enter the pause time in seconds ("01" to "15") with the numeric keys and then press the [OK] key.

If you make a mistake, move the cursor to the incorrect digit with the [] or [] key (the cursor should be over the digit), and then enter the correct digit.

OWN PASSCODE SET

Use this setting to program the fax number of the machine and the name of the user. The programmed name and number are printed at the top of each fax page you send. The number is also used as a passcode when performing polling reception "USING THE POLLING FUNCTION" (page 36).

You can check your programmed name and number by printing out the "SYSTEM SET LIST". (Page 99)

???A maximum of 20 digits can be stored for the fax number.

???A maximum of 18 letters can be stored for the name.

???If you make a mistake, press the [C] key and re-enter the number.

???To enter "+", press the key.

6 Enter your name and then press the [START] key ( ).

See "ENTERING CHARACTERS" (page 86) for the procedure for entering letters.

(1)Select "DELETE" in step 4 and then press the [OK] key.

(2)Select "DELETE" with the [ ] or [ ] key and then press the [OK] key.

SPEAKER VOLUME

This setting is used to adjust the on-hook volume, the ringing volume, the line monitor volume, the TX/RX end sound volume, the original scanning end sound volume, and the tone output volume. All volume settings are initially set to "MIDDLE".

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "INITIAL SETTING" with the [ ] or [ ] key and then press the [OK] key.

3 Select "SPEAKER VOLUME" with the [ ] or [ ] key and then press the [OK] key.

???"HIGH", "MIDDLE" or "LOW" can be selected for the on hook volume.

???"HIGH", "MIDDLE", "LOW" or "OFF" can be selected for volumes other than the on hook volume.

TX/RX END SOUND

This setting is used to select the beep pattern that signals the end of transmission or reception. "PATTERN 1", "PATTERN 2" or "PATTERN 3" can be selected.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "INITIAL SETTING" with the [ ] or [ ] key and then press the [OK] key.

3 Select "TX/RX END SOUND" with the [ ] or [ ] key and then press the [OK] key.

4 Select "SEND" or "RECEIVE" with the [ ] or [ ] key and then press the [OK] key.

5 Select "PATTERN 1", "PATTERN 2", or "PATTERN 3" with the [ ] or [ ] key and then press the [OK] key.

Before pressing the [OK] key to store your selection, you can press the key to listen to the selected pattern.

TX/RX END SOUND LENGTH

This setting is used to select the length of the end sound in seconds. Selections are "2.0 sec", "2.5 sec", "3.0 sec", "3.5 sec", and "4.0 sec". "3.0 sec" is normally selected.

1

2 8

3 Select "TX/RX END SOUND LENGTH" with the [ ] or [ ] key and then press the [OK] key.

4 Select the number of seconds with the [ ] or [ ] key and then press the [OK] key.

EXTENSION TEL

Enable this setting when an extension telephone is connected to the machine. An extension telephone connected to the machine cannot be used until this setting is enabled. The initial setting is enabled.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???The setting is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

DISTINCTIVE RING

(Varies depending on country and region)

If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern. You can set your machine to automatically receive faxes when your fax number is called by setting the pattern that corresponds to your fax number. Normally "OFF" is selected.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

PBX SETTING

(Varies depending on country and region)

This program is used to have faxes routed to the outside line by default when the unit is connected to a private branch exchange. By default, this program is disabled. To activate the program, touch the PBX CONNECTION checkbox to make a checkmark appear, and then select the method for connecting to an outside line by touching the "FLASH" key or the "ID" key.

If you connect to the outside line by making a register call, select "FLASH". If you connect to the outside line by dialing a number, select "ID". If you select "ID", enter the number that is dialed to connect to the outside line (maximum of 3 digits). The number is entered by touching the entry boxes for each of the digits and using the [ , ] keys to enter the appropriate digit in each box. Be sure to enter the number from the box on the left. Any digit from 0 to 9 can be entered in the left box, and digits 0 to 9 and "-" can be entered in the central and right boxes. If your external line number is two digits, enter "-" in the right box, and if your external line number is one digit, enter "-" in the central and right boxes.

When PBX CONNECTION is enabled, the "R" key appears in the base screen of fax mode. This key can be touched to switch to fax transmission inside your PBX. If the number you are storing in either of these screens is inside your PBX, touch the "R" key before entering the number to have the fax transmission automatically routed to the PBX when the number is dialed.

REMOTE RECEPTION

(Only when an extension phone is connected)

When a call is received on an extension phone connected to the machine, fax reception can be activated by entering a 1-digit number and pressing twice on the phone's keypad. This 1-digit number is called the remote reception number, and you can set it to any number from "0" to "9". Normally the remote reception number is set to "5".

ACCOUNT CONTROL

This setting is used to enable (or disable) auditing mode. Auditing mode is initially disabled.

When this setting is enabled, the operator must enter a valid 5-digit account number in order to use the fax function of the machine.

This function also tracks fax communication time and fax pages for each account.

To enable auditing mode, program an account number as explained in "ACCOUNT # SET".

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

key.

???The setting (auditing mode) is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

ACCOUNT # SET

This setting is used to program, delete, and change account numbers for fax mode. Up to 50 account numbers can be programmed.

???Each account number has five digits. When you have finished programming one account number, you can continue programming other account numbers.

???Two methods are available for deleting account numbers: deleting an individual account number and deleting all account numbers.

???To change an account number, enter the account number to be changed and then enter a new account number. After an account number is changed, another account number can be changed.

6 Enter an account name (up to 18 characters) and then press the [OK] key.

???See "ENTERING CHARACTERS" (page 86) for the procedure for entering letters.

???Press the [OK] key to return to the screen of step 3. To program another account number, repeat steps 5 and 6. To exit, press the [BACK] key in step 5.

Deleting a single account number

key.

???If the number is not correct, press the [C] key and re-enter the number.

???Enter a programmed account number. If you enter an account number that has not been programmed, you will not advance to step 4 when the [OK] key is pressed. To cancel the deletion, press the [BACK] key.

4 Select "YES" with the [ ] or [ ] key and then press the [OK] key.

???Check the account number that appears in the display before deleting it.

???Press the [OK] key to return to the screen of step 3. To delete another number, repeat steps 3 through 4. To exit, press the [BACK] key in step 3.

Deleting all account numbers

1 In step 4 of "Programming a new account number", select "DELETE" and then press the [OK] key.

Programming a new account number

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

5 Enter the new account number (00001 to

99999) with the numeric keys and then press the [OK] key.

If the number is not correct, press the [C] key and re-enter the number.

To cancel the deletion, select "NO" and press the [OK] key.

Changing an account number

1 In step 4 of "Programming a new account number", select "CHANGE" and press the [OK] key.

2 Enter the account number that you wish to change and then the new account number, and press the [OK] key.

???If you make a mistake, press the [C] key and then enter the correct number.

???If you enter an account number that has not been programmed, re-enter the correct account number.

3 Enter an account name (up to 18 characters long) and press the [OK] key.

???See "ENTERING CHARACTERS" (page 86) for the procedure for entering letters.

???If you do not wish to change the account name, press the [OK] key.

???Press the [OK] key. You will return to the screen of step 2. To change another number, repeat steps 2 and 3. To exit, press the [BACK] key in step 2.

DATE & TIME SET

This setting is used to set the machine's internal clock to the current date and time.

keys, and then press the [OK] key.

???For the year, enter the last two digits of the year.

???The range of days that can be entered for the selected month is displayed.

5 Enter the time in 24-hour format with the numeric keys and press the [OK] key.

Enter a number from 00 to 23 for the hour and a number from 00 to 59 for the minute.

If you make a mistake in step 4 or 5, move Note the cursor to the mistake with the [] or

[ ] key and then enter the correct digit.

AUTO SUMMER TIME SETTING

Turn on this setting to have the internal clock automatically move forward and backward at the beginning and end of Summer Time.

The last Sunday in May: 1:00 A.M. 2:00 A.M.*

The last Sunday in October: 1:00 A.M. 0:00 A.M.* * Varies depending on country and region.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "INITIAL SETTING" with the [ ] or [ ] key and then press the [OK] key.

3 Select "AUTO SUMMER TIME SETTING" with the [ ] or [ ] key and then press the [OK] key.

???The setting is turned on and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is turned on, the checkmark is cleared and the setting turned off.

DISABLE FAX PRINT HOLD

This setting is used to disable the fax print hold function, which holds received faxes in memory instead of printing them as they are received. (Page 29) Normally the fax print hold function is disabled.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "INITIAL SETTING" with the [ ] or [ ] key and press the [OK] key.

3 Select "DISABLE FAX PRINT HOLD" with the [ ] or [ ] key and press the [OK] key.

???The setting (which disables fax print hold) is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled (fax print hold is enabled).

SENDING FUNCTION

These settings are used to change the default settings (initially set at the factory) for the various fax transmission functions to settings that better meet your needs.

RES. CON. SET

This setting is used to adjust the exposure level when scanning an original to be faxed. The initial setting is standard resolution and auto exposure mode.

ROTATE TX

This setting is used to select whether or not an A4, A5R or 8-1/2" x 11" size original that is oriented vertically will be rotated to a horizontal orientation before transmission. Rotation is normally enabled, and vertically oriented originals are rotated counterclockwise. (A4, A5R and 8-1/2" x 11" size originals that are oriented horizontally are not rotated.)

Rotation transmission can be selected separately for different original sizes. To disable a rotation setting, clear the checkbox from the appropriate setting.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

See page 14 for information on selecting the resolution and contrast settings.

AUTO REDUCE TX

This setting is used to have transmitted faxes reduced to match the size of the other machine's printing paper. "AUTO REDUCE TX" is normally enabled. If the setting is disabled, documents are faxed in their original size. Because the size is not adjusted to match the size of the printing paper, part of the received fax may be cut off.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???"AUTO REDUCE TX" is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "SENDING FUNCTION" with the [] or [] key and then press the [OK] key.

3 Select "ROTATE TX" with the [] or [] key and then press the [OK] key.

4 Select the desired original size and press the [OK] key.

???Size selections are A4, A5R and 8-1/2" x 11".

???When a checkmark appears in the checkbox of the selected original size, rotation transmission is enabled for that size.

???If the procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

5 To change the setting for another original size, repeat step 4.

PAGE COUNTER SET

This setting lets you select whether page numbers are printed at the top of fax pages by the receiving machine. The normal setting is to have page numbers printed.

???The setting is enabled (page numbers will be printed) and a checkmark appears in the checkbox.

???If the procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

When a fax is sent by memory transmission, Note the page number and total number of pages

appear at the top of each fax page. When a fax is sent by Quick On-line transmission or direct transmission, only the page number appears.

SEND MODE

This setting is used to select whether the default mode for sending faxes is memory transmission or direct transmission. The initial setting is "MEMORY TX".

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

key.

QUICK ON LINE TX

This setting is used to select whether or not quick on-line transmission (transmission while original pages are being scanned into memory) takes place when a memory transmission is performed.

If quick on-line transmission is disabled, transmission will not begin until all original pages have been scanned into memory.

Normally quick on-line transmission is enabled. When this function is disabled, transmission will not begin until all pages of the document have been scanned. Note that this setting does not apply to manual transmission. (See "Storing transmission jobs (memory transmission)" on page 23.)

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???Quick on-line is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when quick on-line is enabled, the checkmark will be cleared and quick on-line disabled.

PRINT STATION # IN RCVD DATA

This setting lets you select the position (inside or outside the original image) of the date and sender's information that are printed at the top of each fax page you send. Normally outside the original image is selected. To have your name and number printed inside the original image, select "IN DATA".

For more detailed information on the position of each setting, see "Position of sender information" (page 41).

ACC. NAME PRINT

When using auditing mode, this setting determines whether or not the recipient is notified of the sender's account name when a fax is sent. This setting is initially disabled (the recipient is not notified).

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???The setting is enabled and a checkmark appears in the checkbox.

???This setting is only effective if auditing mode is enabled.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

RECALL SETTING (BUSY)

This setting is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason.

Normally the machine is set to make 2* recall attempts at intervals of 3* minutes.

If you do not wish to have recalling take place, set the number of attempts to "0" (steps 6 and 7).

* Varies depending on country and region.

???The recall interval can be set from 1 to 15* minutes.

???After finishing step 5, if you do not wish to change the number of recall attempts, press the [BACK] key to exit.

*Varies depending on country and region.

???If you do not wish to have recalling take place, set the number of attempts to "0".

???If the recall interval is set to "0", the machine will immediately call again after the connection is broken due to the line error.

???If you do not wish to have recalling take place, set the number of attempts to "0".

??? If you made a mistake in step 5 or step 7, Note move the cursor to the mistake with the [ ]

or [ ] key and enter the correct number.

???Even if this setting is enabled, the machine will not re-attempt the call when a fax is sent by manual transmission.

RECALL SET (ERR)

When sending a fax, this setting is used to select whether or not the machine will automatically re-attempt the call if the transmission fails due to a line error. Normally the machine is set to make 1* recall attempt at intervals of 1* minute.

If you do not wish to have recalling take place, set the number of attempts to "0" (steps 6 and 7).

* Varies depending on country and region.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "SENDING FUNCTION" with the [ ] or [ ] key and then press the [OK] key.

3 Select "RECALL SET(ERR)" with the [ ] or [ ] key and then press the [OK] key.

If you do not wish to change the recall interval setting, go to step 6.

??? If you made a mistake in step 5, move the Note cursor to the mistake with the [ ] or [ ]

keys and enter the correct number.

???Even if this setting is enabled, the machine will not re-attempt the call when a fax is sent by manual transmission.

RING TIMEOUT IN AUTO TX

When sending a fax by automatic transmission (see "Storing transmission jobs (memory transmission)" on page 23), this setting lets you select the amount of time that the machine waits before breaking the connection when the other machine does not answer your machine's call. If the other machine does not respond within this set time, your machine will automatically break the connection.

Time selections are "30 SEC.", "45 SEC." and "60 SEC.". Normally "45 SEC." is selected.*

* Varies depending on country and region.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "SENDING FUNCTION" with the [ ] or [ ] key and then press the [OK] key.

3 Select "RING TIMEOUT IN AUTO TX" with the [ ] or [ ] key and then press the [OK] key.

4 Select the time with the [ ] or [ ] key and then press the [OK] key.

Selections for the call time are "30 SEC.", "45 SEC.", "60 SEC.".*

* Varies depending on country and region.

4

5

numeric keys and then press the [OK] key.

???The recall interval can be set from 0 to 15 minutes.

???After finishing step 5, if you do not wish to change the number of recall attempts, press the [BACK] key to exit.

AUTO COVER SHEET

When this setting is enabled, a cover page is automatically generated and added to each fax transmission. The cover page shows the date, time, destination name, sender's name, sender's fax number, number of pages, and a message if the message function is selected. A cover sheet cannot be added when scanning a document into the public box or F-code public box (polling memory), or when performing polling, F-code relay broadcast transmission, or manual transmission.

Normally this setting is disabled (a cover sheet is not added).

press the [OK] key.

RCV. FUNCTION

These settings are used to change the default settings (initially set at the factory) for the various fax reception functions to settings that better meet your needs.

#OF RINGS AT. RX

When the reception mode is set to auto, this setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception. (See "RECEIVING A FAX" on page 27.) Any number of rings from 0 to 9 can be selected.* Normally "2" is selected.

* Varies depending on country and region.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

4 Enter the number of rings (0 to 9) with the numeric keys and then press the [OK] key.

The number of rings can be set to any number from 0 to 9.

If the number of rings is set to 0, the

#OF RINGS MAN.RX

Even if reception mode is set to manual when the fax is received, this program automatically switches the settings from manual to automatic and initiates reception when the number of ring tones reaches the number set by the program.

Any number of rings from 0 to 9 can be selected. Normally "0" is selected.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

4 Enter the number of rings (0 to 9) with the numeric keys and then press the [OK] key.

The number of rings can be set to any number from 0 to 9.

* Varies depending on country and region.

TRAY SELECTION

This setting is used to select which output trays can be used for received faxes. All output trays are initially enabled.

1

???The selected tray is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the tray is enabled, the checkmark will be cleared and the tray disabled.

5 To enable another tray, repeat step 4. To exit, press the [BACK] key.

??? The trays that can be enabled will vary Note depending on the options that are installed.

??? The trays cannot all be disabled.

RECEIVED DATA PRINT CONDITION

This setting determines the selection condition for paper when printing received documents. Select one of the three conditions below. "REDUCTION" is normally selected.

???"REDUCTION"

Each received image is printed at actual size when possible. When not possible, the image is automatically reduced before printing.

???"DIVISION"

Each received image is printed at actual size. If necessary, the image is split onto multiple sheets of paper.

???"ACTUAL SIZE"

The received fax image is printed at its actual size (without dividing it onto multiple sheets of paper). If the same size of paper or larger paper is not loaded, the fax will be received in memory and will not be printed until a suitable size of paper is loaded.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "RCV. FUNCTION" with the [ ] or [ ] key and then press the [OK] key.

3 Select "RECEIVED DATA PRINT CONDITION" with the [ ] or [ ] key and then press the [OK] key.

4 Select "REDUCTION", "DIVISION" or "ACTUAL SIZE" with the [ ] or [ ] key and then press the [OK] key.

AUTO RCV REDUCE TO REGULAR SIZE

When you receive a fax that includes the sender's name and number, the received image is slightly larger than the standard size*. This setting lets you select whether or not the received image is automatically reduced before printing to fit the standard size. Normally this setting is enabled.

* Standard sizes are sizes such as A4 and B5.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "RCV. FUNCTION" with the [ ] or [ ] key and then press the [OK] key.

3 Select "AUTO RCV REDUCE TO REGULAR SIZE" with the [ ] or [ ] key and then press the [OK] key.

???The setting is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

??? If this setting is disabled (no reduction) Note and the received data print condition is set

to division, the image may be clipped.

???If auto receive reduce is disabled, an image larger than the standard size will be cut off. However, the image will be clearer because it will be printed at the same size as the original.

DUPLEX RECEPTION

(Only on models with the two-sided printing function)

This setting is used to select whether or not received faxes are printed on both sides of the paper. When two-sided printing is enabled and a fax that is two pages or longer is received (the pages must be the same size), the fax will be printed on both sides of the paper.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???The setting is enabled (two-sided printing will take place) and a checkmark appears in the checkbox.

???If the procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

8 1/2x11 RX REDUCE PRINT

This setting is used to select whether received 8-1/2" x 11"R-size faxes are reduced. When an 8-1/2" x 11"R fax is received, part of the document is normally cut off. This setting can be turned on to have 8-1/2" x 11"R faxes reduced to fit on A4R paper. The setting is initially turned off.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "RCV. FUNCTION" with the [ ] or [ ] key and then press the [OK] key.

3 Select "8 1/2x11 RX REDUCE PRINT" with the [ ] or [ ] key and then press the [OK] key.

???The setting is turned on and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is

turned on, the checkmark is cleared and the setting turned off.

??? Reduction takes place when the setting is turned on, 8 and does not take place when the setting is turned off.

If this setting is turned off, part of the image

FW. RX DATA

This setting is used to select whether or not received faxes are forwarded to a fax machine programmed as explained in "RECEIVED DATA FW. STATION SET" (page 110) in the event that the machine cannot print the faxes. The setting is initially disabled.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???The setting is enabled and a checkmark appears in the checkbox.

???If the procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

This setting only operates when the fax Note number of the machine that is to receive the

forwarded faxes is programmed.

RECEIVED DATA FW. STATION SET

When a problem prevents the machine from printing a received fax, the fax forwarding function (page 49) can be used to forward the received fax to another fax machine. Use this setting to program the fax number of the destination fax machine. Only one fax number can be programmed (maximum of 50 digits).

To specify an F-code confidential box in the destination fax machine, enter the sub-address and passcode after the fax number in steps 6 and 7 below.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "RCV. FUNCTION" with the [ ] or [ ] key and then press the [OK] key.

3 Select "RECEIVED DATA FW. STATION SET" with the [ ] or [ ] key and then press the [OK] key.

4 Select "STORE" with the [ ] or [ ] key and then press the [OK] key.

5 Enter the forwarding fax number with the numeric keys and then press the [OK] key.

6 Enter the sub-address with the numeric keys and then press the [OK] key.

If you do not need to specify an F-code confidential box in the destination fax machine, press the [OK] key without entering anything.

7 Enter the passcode with the numeric keys and then press the [OK] key.

If you do not need to specify an F-code confidential box in the destination fax machine, press the [OK] key without entering anything.

To delete the number, follow these steps: Note (1) Select "DELETE" in step 4 and then

press the [OK] key.

(2)Select "DELETE" with the [ ] or [ ] key and then press the [OK] key.

EARLIER OUTPUT

When a received fax cannot be printed because the machine is out of appropriate paper and a fax is subsequently received that can be printed, this setting determines whether the subsequent fax is printed before the fax that cannot be printed. The setting is initially enabled (the subsequent fax is printed first).

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???The setting is enabled (the subsequent fax is printed first) and a checkmark appears in the checkbox.

???If the procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

ANTI JUNK FAX

When this setting is enabled, reception from fax numbers programmed using the "ENTER JUNK FAX #" program will be blocked.

This program is normally disabled.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

???The setting is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

ENTER JUNK FAX #

This setting is used to program fax numbers from which you wish to block reception. Up to 50 fax numbers can be stored (maximum of 20 digits each). To block reception from the programmed fax numbers, the "ANTI JUNK FAX" setting must be enabled.

press the [OK] key.

To delete a number, follow these steps: Note Before deleting a number, use the "LIST

PRINT" setting on (page 99) to check the control number that identifies the fax number (01 to 50) that you wish to delete. The control number must be entered to delete the fax number. (The fax number will not appear in the display. If the wrong control number is accidentally entered, a fax number other than the fax number that you wish to delete will be deleted.)

(1)Select "DELETE" in step 4 and then press the [OK] key.

(2)Select the 2-digit control number (01 to 50) that identifies the fax number that you wish to delete with the [ ] or [ ] key and then press the [OK] key.

(3)Select "DELETE" with the [ ] or [ ] key and then press the [OK] key.

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "POLLING SECURITY" with the [ ] or [ ] key and then press the [OK] key.

3 Select "POLLING SECURITY" with the [ ] or [ ] key and then press the [OK] key.

???The setting is enabled and a checkmark appears in the checkbox.

???If this procedure is performed when the setting is enabled, the checkmark will be cleared and the setting disabled.

POLLING PASSCODE # MODE

When "POLLING SECURITY" is enabled, use this setting to program (or delete) the fax numbers of the machines that are allowed to poll your machine. Programmed fax numbers are called passcodes. Up to 10 fax numbers can be programmed. To check the programmed numbers, print the "SYSTEM SET LIST" (page 99).

1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98).

2 Select "POLLING SECURITY" with the [ ] or [ ] key and then press the [OK] key.

3 Select "POLLING PASSCODE # MODE" with the [ ] or [ ] key and then press the [OK] key.

with the numeric keys to identify the passcode that will be entered in the next step, and then press the [OK] key.

If you make a mistake, move the cursor to the mistake with the [ ] or [ ] keys and enter the correct number.

POLLING SECURITY

These settings are used for the public box for regular polling memory. Note that they do not apply to F-code polling memory. (See "USING POLLING MEMORY" page 38.)

POLLING SECURITY

When performing polling memory (see "Polling security" on page 40), this setting is used to select whether any machine will be allowed to poll your machine, or only machines that have been programmed in your machine. Normally this setting is enabled.

re-enter the correct number.

To clear a passcode number, follow these

Note steps:

(1)Select "DELETE" in step 4 and then press the [OK] key.

(2)Enter the control number that identifies the number you wish to clear, and then press the [OK] key.

(3)Select "DELETE" with the [ ] or [ ] key and then press the [OK] key.