MODEL

FO-475

FACSIMILE

OPERATION MANUAL

1.Installation

2.Using the Answering Machine

3.Sending Documents

4.Receiving Documents

5.Making Copies

6.Making Telephone Calls

7.Special Functions

8.Option Settings

9.Printing Reports and Lists

10.Maintenance

11.Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

Important Notice: This warranty applies only to products sold in Australia & New Zealand

QUICK REFERENCE GUIDE

INSTALLATIONENTERING YOUR

NAME AND NUMBER

New Zealand

1.Connect the handset as shown.

2.Plug the power cord into an earthed, 230-240 V outlet.

3.Plug one end of the telephone line into the TEL. LINE socket on the rear of the fax, and the other end into your telephone wall socket.

Caution: When disconnecting the fax, unplug the telephone line before the power cord.

4.If desired, connect an extension phone to the TEL. SET socket on the rear of the fax.

RECORDING AN OUTGOING

MESSAGE

2.Press a number to select the type of outgoing message (OGM):

FUNCTION

1.Press: 3

Display shows: OWN NUMBER SET

2.Press: START/MEMORY

3.Enter your fax number (max. of 20 digits) by pressing the number keys.

???If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake, then enter the correct number or letter.

START/MEMORY

4. Press:

5.Enter your name by pressing the appropriate number keys as shown below.

???To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.

Press either key one or more times to select and enter a symbol.

START/MEMORY

6. When finished, press:

STOP

QUICK REFERENCE GUIDE

SETTING THE

DATE AND TIME

Press: FUNCTION

3

Display shows: DATE & TIME SET

START/MEMORY

Press the START/MEMORY key:

Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). Enter four digits for the Year (Ex: 1998). Enter two digits for the Hour (00 through 23). Enter two digits for the Minute (00 through 59).

STORING AND CLEARING

NUMBERS FOR AUTO DIALLING

SENDING DOCUMENTS

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

SPEAKER

1. Lift the handset or press

2.Dial the fax number.

3.Wait for the reception tone (if a person answers,

ask them to press their Start key).

START/MEMORY

4. Press:

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission will begin automatically.

Speed Dialling

2.Enter 2-digit Speed Dial number.

3.Press: START/MEMORY

2. Press 1 to store a number or 2 to clear a number.

3. Enter a 2-digit Speed Dial number (from 01 to 10 for Rapid Key Dialling, or 11 to 30 for Speed Dialing). (If you are clearing a number, go to Step 7.)

4. Enter the full telephone/fax number.

5. Press: START/MEMORY

6. Enter the name of the location by pressing number keys (max. of 20 characters). (Refer to the letter entry table in ENTERING YOUR

NAME AND NUMBER.)

7. Press: START/MEMORY

STOP

RECEIVING DOCUMENTS

FAX mode: The fax automatically answers on two rings and receives the incoming document.

TEL/FAX mode: The fax automatically answers and receives incoming documents. Voice calls are signalled by a special ringing sound.

RECEIVING

ANS. mode: Select this mode when you want to re- ceive voice messages in the answering machine.

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

15.4lines/mm

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

???For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

???In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

???Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

???This machine must only be connected to a 230-240 V, 50 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

???Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

???Unplug the machine from the Telephone socket and then the power outlet and

consult a qualified service representative if any of the following situations occur:

-Liquid has been spilled into the machine or the machine has been exposed to rain or water.

-The machine produces odors, smoke, or unusual noises.

-The power cord is frayed or damaged.

-The machine has been dropped or the housing damaged.

???Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

???Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

???Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

???Never install telephone wiring during a lightning storm.

???Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

???Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

???Use caution when installing or modifying telephone lines.

???Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

???Do not use a telephone in the vicinity of a gas leak.

???The socket-outlet must be installed near the equipment and must be easily accessible.

???To make emergency calls, any other calls in progress must first be released.

Important:

???This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

???This facsimile machine is not compatible with digital telephone systems.

???This facsimile machine is designed to operate in Australia and New Zealand only.

WARNING NOTICE:

NO calls can be made to or from this fax during a mains power failure.

WARNING ??? Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

???Reorient or relocate the receiving antenna.

???Increase the separation between the equipment and the receiver.

???Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

???Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine.

The sum of all the Ringer Equivalence Numbers (REN???s) on your telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note:

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network.

It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom???s network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

This equipment shall not be set up to make automatic calls to the Telecom ???111??? Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers "without area code in your rapid or speed dial locations.

If a charge for local calls is unacceptable, the "Dial" button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or "0" prefix.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

This device may be subject to ringing or bell tinkle when certain other devices are connected to the same line. If this occurs, the problem should not be referred to the Telecom Faults Service.

All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition , the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is used and what is disclosed to any other party.

Table of Contents

Unpacking Checklist

1. Installation

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

1

A Look at the Operation Panel

A Look at the Operation Panel

15

1Display

This displays messages and prompts during operation and programming.

2PANEL RELEASE

Pull this release toward you to open the operation panel.

3RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

4FUNCTION key

Press this key to select various special functions.

2

A Look at the Operation Panel

5RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

6VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

7REC key

Press this key to record a phone conversation or a message.

8REPEAT key

Press this key to repeat playback of a message.

9PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forward to the next message.

10DELETE key

Press this key to erase recorded messages.

11REMINDER key

Press this key to send a fax and/or voice message to another party or to yourself at a preset time.

12STOP key

Press this key to stop operations before they are completed.

13Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

14SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

15REDIAL key

Press this key to automatically redial the last number dialled.

3

1. Installation

A Look at the Operation Panel

16SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number.

Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

17HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold.

18Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

19START/MEMORY key

Press this key to send or receive a document manually when off hook.

20COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

4

Connections

Points to keep in mind when setting up

Connections

1. Installation

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

5

Connections

Handset

Connect the handset as shown and place it on the handset rest.

???The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset cord goes into the unmarked socket on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

6

Connections

Power lead

Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet.

???Caution: When disconnecting the fax, unplug the telephone line cord before unplugging the power lead.

???Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

7

Connections

Telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

For Australia

For New Zealand

Be sure to insert the telephone line cord into the TEL. LINE socket. Do not insert it into the

TEL. SET socket.

Comments:

???Your fax is set for tone dialling. If you are on a pulse only dial line, you must set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8, Option Settings.

???If you intend to use a computer fax modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings.

8

Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

1 Remove the seal covering the TEL. SET socket.

2 Connect the extension phone line to the

TEL. SET socket.

1. Installation

TEL

SET. TEL

LINE.

Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

9

Loading the Fax Paper

Original Document Support

Rotate the original document support so that it points straight out.

Paper Guide

Attach the paper guide by inserting the ends into the holes in the front of the fax as shown.

Loading the Fax Paper

Your fax machine prints incoming faxes on a special kind of paper called thermal paper.

The fax???s print head creates text and images by applying heat to the thermal paper.

Note: The power must be on (plug in the power cord) when loading fax paper in the fax machine.

10

Loading the Fax Paper

1 Pull the release marked PANEL RELEASE toward you and open the operation panel.

1. Installation

2 Remove the packing paper from the paper compartment.

Remove cardboard and tape

3 Unwrap the roll of fax paper and place it in the compartment.

YES NO!

???Important: The roll must be placed so that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.)

11

Loading the Fax Paper

4 Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax.

Paper inlet

The paper will reappear here. Make sure it is aligned between the arrows on each side of the guide, and then passes under the plate and out the front of the fax.

5 Close the operation panel, making sure it clicks into place.

Press here to close

2 Click!

1

12

Loading the Fax Paper

6 A short length of the fax paper will feed out and be cut off. (If this doesn???t happen, repeat the loading procedure.)

Note: The fax has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism will be more effective at the beginning of the paper roll and less effective towards the end.

1. Installation

Replacing the fax paper

When the paper runs out, OUT OF PAPER will appear in the display. Reception and copying will no longer be possible. To replace the paper, first take out the old roll, then load the new roll as described above.

To assure a long life for your fax and obtain the best reproduction quality, we recommend that you use the following Sharp fax (thermal) paper which is available from your dealer:

FO-40PR THERMAL PAPER (50 m roll)

???The use of any other paper may result in poor copy quality and excessive build-up of residue on the head. This is due to the different thermal reactive characteristics of each manufacturer???s paper.

Handling fax paper

Do not unpack the paper until you are ready to use it. It may become discoloured if:

???It is stored at high humidity or high temperature.

???It is exposed to direct sunlight.

???It comes in contact with glue, thinner, or a freshly copied blueprint.

???A rubber eraser or adhesive tape is used on it, or it is scratched.

13

Entering Your Name and Fax Number

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

3 key FUNCTION key

STOP key

START/MEMORY key

The display will show: ENTRY MODE

2 Press the # key twice:

The display will show: OWN NUMBER SET

14

Entering Your Name and Number

1. Installation

4 Enter your fax number by pressing the number keys. Up to 20 digits can be entered.

???To insert a space between digits, press the # key. To insert a "+", press the * key.

???If you make a mistake, press the HOLD\SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

5 Press START/MEMORY to enter the fax number in memory.

START/MEMORY

The display will show: ENTER YOUR NAME

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

15

Entering Your Name and Fax Number

6 Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

???To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 SPEAKER 7 7

A =

B =

C = D =

E = F =

G =

H =

I =

ABCDEF

REDIAL

Press this key to change case.

Press either key repeatedly to select one of the following symbols:

./!"#$%&???()++,-:;<=>?@[ ??]^_ p{|}??????

Press this key to move the cursor to the left.

Press this key to move the cursor to the right.

16

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you transmit.

Setting the Date and Time

1. Installation

3 key FUNCTION key

1 Press these keys:

FUNCTION

3

3 Press the START/MEMORY key.

??? The currently set date will appear in the display.

START/MEMORY

17

Setting the Date and Time

4 Enter a two-digit number for the day ("01" to "31").

5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

???To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

6 Enter the year (four digits).

7 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

9 Press the STOP key to return to the date and time display.

STOP

18

Selecting the Reception Mode

Selecting the Reception Mode

Your fax has four modes for receiving incoming calls and faxes:

TEL mode:

This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must be answered first by picking up the fax???s handset or an extension phone connected to the same line.

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax will automatically answer all calls and receive incoming faxes sent automatically.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

ANS. mode: Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

Note: ANS. mode cannot be selected unless a general outgoing message has been recorded as described in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX mode and FAX mode, see Chapter 4, Receiving Documents. For more information on using ANS. mode, see Chapter 2.

1. Installation

19

Volume Adjustment

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel.

Speaker

1 Press the SPEAKER key. SPEAKER

2 Press the UP or DOWN key.

DOWNUP

or

3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

20

Volume Adjustment

Ringer

1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.)

???The ringer will ring once at the selected level, then the date and time will reappear in the display.

2 If you selected RINGER: OFF OK?, press the START/MEMORY key.

START/MEMORY

1. Installation

Silent ring fax detection system

You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call. To do so, set the ringer volume to OFF and set the reception mode to TEL/FAX. When a voice call comes in, a special ringer on the fax will ring. Note that extension telephones will not ring.

Note: During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

21

The FO-475???s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

When the reception mode is set to ANS., the answering machine will automatically answer incoming calls and play your outgoing message. Voice callers can leave a message just as with any regular answering machine. If the call is a fax transmission, the FO-475 will automatically receive it.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting which is played after the machine answers a call to inform callers that they can leave a message or send a fax.

The answering machine has a general message box and three personal message boxes. To use the answering machine, you must record an OGM for the general box. To use a personal box, you must record an OGM for that box.

Example of an OGM for the general box:

"Hello, this is the Jones family. We are not at home right now. If you would like to leave a general message, please speak after the beep. If you would like to leave a private message, press "1" for John, "2" for Jane, or "3" for Billy before the beep. If you would like to send a fax, press your facsimile Start button."

Example of an OGM for a personal box:

"This is Jane???s personal box. Please leave a message after the beep."

22

Recording an Outgoing Message

4 Press a number key to select the outgoing message you want to record:

(This is used for the Transfer

function, which is described in Transfer Function in this Chapter.)

5 Pick up the handset, press the START/MEMORY key, and speak into the handset.

???While recording, the display will show the time remaining to record.

23

Recording an Outgoing Message

7 Go back to Step 4 to record an outgoing message for another box, or press the STOP key twice to return to the date and time display.

To listen to or erase an outgoing message

To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure.

24

Operating the Answering Machine

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key until the arrow in the display points to ANS..

???Each outgoing message will play (you can stop playback by pressing the STOP key).

???It will not be possible to set the reception mode to ANS. if a general outgoing message has not been recorded.

RECEPTION

MODE

TEL FAX

TEL/FAX ANS.

When the reception mode is set to ANS., the FO-475 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to ANS., you must first erase some or all of the stored messages.

Note: In ANS. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off and hear fax reception tones.

Listening to received messages

When you return, the display will show the number of messages recorded in each box. Listen to them as follows:

25

???As each message plays, the date and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

???To listen to a message a second time, press the REPEAT key before playback of that message ends.

???To move back to the previous message, press the REPEAT key within 3 seconds of the beginning of the current message.

???To skip forward to the next message, press the PLAY/SKIP key.

???To increase playback speed, press the # key. To decrease playback speed, press the * key.

REPEAT

REPEAT

PLAY/SKIP

Note: Playback will stop if you receive a call, lift the handset, press the STOP key, or open the paper compartment cover.

26

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full. This is done as follows:

???Erasing general messages: To erase all messages in the General Box, press and

???Erasing personal messages: To erase all messages in a personal box, press the DELETE key (do not hold it down), enter the number of the box, and then enter its passcode (if it has one).

???Erasing a single message: To erase only a single message, press the DELETE key while the message is being played.

Using the REC key

You can use the REC key to record telephone conversations and messages for other users of the FO-475. These will be recorded in the General Box, and played back together with any incoming messages in that box when the PLAY/SKIP key is pressed.

??? Recording messages: To record a

message, press the REC key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the handset. When you have finished speaking, press the STOP key and replace the handset.

REC

???Recording phone conversations: To record a phone conversation, hold down the REC key during the conversation you want to record (while recording, you will hear a beep every 15 seconds). When you are finished, release the key.

27

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as shown below.

???The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9.

1 Press these keys:

FUNCTION

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: ICM CONFIRMATION

4 Press # or * one or more times to show the date and time of each of the messages.

5 Press the STOP key.

STOP

Note: The recorded dates and times are cleared each time you erase the messages.

28

Optional Answering Machine Settings

Optional Answering Machine Settings

Programming a passcode

A 3-digit passcode can be programmed for each of the boxes. If this is done, the passcode must be entered before messages in the box can be listened to or erased. Program a new passcode or clear a previously programmed passcode by pressing the panel keys as shown below.

???The numbers "1", "2", and "3" cannot be selected for the first digit of the passcode.

The display will show: BOX PASSCODE

3 Enter the number of the box for which you want to program or clear a passcode by pressing the appropriate numeric key. If you are clearing a passcode, go to Step 5.

1

(Example)

then the STOP key.

Note: To ensure confidentiality, passcodes cannot be checked. If you have forgotten a passcode, clear it and program a new one.

29

Optional Answering Machine Settings

Fax reception in boxes

If desired, you can turn on the Fax Box function to receive faxes in personal boxes.

When a fax is sent to a personal box, it will not be printed out immediately. Instead, it will print out when you play back the messages left in the box. If you program a passcode for the box, you will be able to receive confidential faxes. When a fax is sent to the General Box, it will be printed out immediately unless a passcode has been programmed for the General Box, in which case it will be printed out after message playback.

If the caller wants to send a fax to a personal box, they should enter the number of the box ("1" for Box 1, "2" for Box 2, or "3" for Box 3) by pressing the appropriate key on their telephone before the beep. The outgoing message for the selected box will play, and the caller can then press their Start key to send a fax.

Follow the steps below to turn the Fax box function on or off (it has been turned off at the factory).

1 Press these keys:

FUNCTION

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: FAX BOX FUNCTION

3

4

Press 1 to turn the Fax box function on, or 2 to turn it off.

1 or 2

Press the STOP key.

STOP

30

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

???Note that with all the settings, the machine will stop recording if it detects a period of silence or the caller has hung up or there is a fax machine calling automatically.

1 Press these keys:

FUNCTION

0

3 Press the STOP key.

STOP

31

Optional Answering Machine Settings

Fax reception on ANS. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON ANS. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

???Automatic fax reception NO: The FO-475 will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-475 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).

???Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the FO-475 to continue to receive faxes automatically without broadcasting an OGM on answering. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapter).

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

1 Press these keys:

FUNCTION

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: ON ANS. FAILURE

3 Press 1 to turn automatic fax reception on, or 2 to turn it off.

1 or 2

4 Press the STOP key.

STOP

32

Transfer Function

Transfer Function

The Transfer function is used to make the FO-475 automatically call you at a specified number every time it receives an incoming message in a selected box. This allows you to hear your messages immediately after they come in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", the box number, the box???s passcode (or your remote code number if the box has no passcode), and "#". The FO-475 will then play back your messages. You can also perform any of the remote operations described in Remote Operations in this chapter.

Note: When you hang up after a transfer call, the FO-475 will not immediately resume normal operation. If you want the FO-475 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

To use the Transfer function, you must first give the FO-475 the number to call (the transfer number). This is done by pressing the panel keys as follows:

1 Press these keys:

FUNCTION

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: TRANSFER # ENTRY

33

Transfer Function

3 Press the START/MEMORY key.START/MEMORY

4 Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys.

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

34

Turning the Transfer function on and off

Transfer Function

3 Press "1" to turn the Transfer function on,

or "2" to turn it off. (If you pressed "2", 1 or 2 go to Step 5.)

4 Enter the number of the box for which

you want the Transfer function to operate1 (for the General Box, enter "0").

(Example)

35

Override Ringing

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering machine???s outgoing message and cause the FO-475 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

???Make sure the override code is different from the remote code or any passcodes programmed for boxes.

then the STOP key.

36

Override Ringing

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

1 Your caller calls the FO-475 from a touch-tone telephone. When the outgoing message begins, they should press the "#" key on their telephone.

???The caller will hear a short beep, and the outgoing message will stop.

3 The FO-475 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

???If you do not answer within 30 seconds, the outgoing message will play again and the caller can then leave a message.

37

Remote Operations

Remote Operations

You can call the FO-475 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

When you call the FO-475, you must enter the passcode for the box you want to listen to, or a remote code number if the box does not have a passcode. One remote code number can be programmed, and it is used to access all boxes which do not have passcodes. This prevents unauthorized people from listening to your messages. You can use any 3-digit number as the remote code number.

The remote code number has been set to "001" at the factory. If you want to change it, press the panel keys as shown below.

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: REMOTE CODE

3 Enter a 3-digit number by pressing the

number keys. ("1","2" and "3" cannot be 2 2 2 selected for the first digit.)

(Example)

38

Remote Operations

Toll Saver

When you call the FO-475 to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if no messages are received.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the FO-475 will answer after the number of rings set with Option Setting 2 (see Chapter 8), the ring setting for FAX reception mode.

2 Press these keys:

The display will show: TOLL SAVER

4 Press the STOP key.

STOP

39

Remote Operations

Retrieving your messages

Follow the steps below to listen to your messages from a remote location. Note that you can only access one box per call; if you want to access more than one box, you must make a separate call for each box.

Note: You can also access the FO-475 for remote operation when the reception mode is set to FAX or TEL/FAX. In this case, call the FO-475, press the "#" key immediately after it answers, or during pseudo ringing in TEL/FAX mode (before you hear the fax tone in either case), and then continue from Step 2 below.

1 Call the FO-475 from a touch-tone telephone. When your outgoing message begins, press the "#" key on the telephone.

??? You will hear a short beep, and the outgoing message will stop.

telephone.

??? You will hear a series of beeps equal to

40

Remote Operations

???If no messages have been received in the box, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section "Other remote operations".

4 While the messages are playing, you can do any of the following:

???Repeat: To listen to a message a second time, press "2" and "#" on the

by pressing "0" and "#", and then press "6" and "#".

41

Remote Operations

5 When you have finished listening to your messages, you can do any of the following:

messages in the box, press "3", "3", and "#".

???Perform other operations: You can enter any of the commands described in the following section, "Other remote operations".

???Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the FO-475 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the FO-475 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

???When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

???When entering a command, do not pause longer than 10 seconds between each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, re-enter the command from the beginning.

???If you make two errors (causing two 4-beep signals to be issued) while entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

???If you pause for longer than 60 seconds before entering a command, you will be disconnected.

42

Remote Operations

Other remote operations

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

??? FAX mode: "8", "2", and "#".

(Example)

???TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will not be able to further change the reception mode.

???TEL/FAX mode: "8", "4", and "#".

Recording a new outgoing message

Note: A new outgoing message can only be recorded for the box you selected at the beginning of the remote operation procedure.

2 When you hear a short beep, speak into the telephone to record the new message.

???The message (including the general outgoing message) can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

43

Remote Operations

Turning the Transfer function on or off

Changing the transfer telephone number

Recording a new transfer message

1 Press "9", "3", and "#" on the telephone.

9 3

2 When you hear a short beep, speak into the telephone to record the new message.

???The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

44

Remote Operations

Recording a "Memo"

You can leave a "memo" for yourself or other users of the machine. It will be recorded in the General Box, and played back when messages in that box are listened to.

1 Press "*" and "#" on the telephone.

2 When you hear a short beep, speak into the telephone to record the memo.

3 When you are finished, press "0" and "#".

45

Chapter

3

Sending

Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading several pages at once:

46

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

Letters in the shaded area will not be scanned.

4 mm

3. Sending Documents

4 mm

Other restrictions

???The scanner cannot recognise yellow, greenish yellow, or light blue ink.

???Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

???All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

???Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

47

Loading the Document

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

???If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

???If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

1Adjust the document guides to the width of your document.

2 Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

??? The feeder will draw the leading edge of the document into the machine. The display will show:

READY TO SEND

48

Loading the Document

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1 Pull the release marked PANEL RELEASE toward you and open the operation panel.

3. Sending Documents

2 Remove the document.

3 Close the operation panel, making sure it

49

Resolution and Contrast

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

You must adjust the settings each time you don???t want to use the default settings.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn???t, your machine will automatically step down to the next best available setting.

Contrast settings

50

Resolution and Contrast

1 Load the document(s).

??? The document must be loaded before the resolution and contrast can be adjusted.

2 Press the RESOLUTION key one or more times until the desired resolution

RESOLUTION

and contrast settings appear in the display.

???The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each

resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

3. Sending Documents

51

Sending a Fax by Normal Dialling

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

???If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

???Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.

1 Load the document(s).

The display will show:

READY TO SEND

???Set the resolution and/or contrast if desired.

RESOLUTION

3 Dial the number of the receiving machine by pressing the numeric keys.

ABC DEF

1 2 3

4 5 6

PQRS TUV WXYZ

7 8 9

52

Sending a Fax by Normal Dialling

4 Wait for the connection. Depending on the setting of the receiving machine, you

will either hear a facsimile reception tone Beep or the other person will answer.

???If the other party answers, (lift the handset if the SPEAKER key was

pressed) ask them to press their START/MEMORY key. This causes the receiving machine to issue a reception tone.

??? When transmission is completed, the fax will beep once.

3. Sending Documents

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL.

Facsimile reception tone: This is a pronounced, high-pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

53

Sending a Fax by Automatic Dialling

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

???To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.

???When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 30 Speed Dial numbers are available.

Speed Dial numbers 01 through 10 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 11 through 30 are for dialling with the

SPEED DIAL key.

Attach each strip of Rapid Key labels between the Rapid Keys.

01

1 1

SPEED DIAL key

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

54

Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

ENTER SPEED #

3 Enter a two-digit Speed Dial number by pressing the number keys (01 to 10 for Rapid Key Dialling, 11 to 30 for Speed Dialling).

0 1 (Example)

4 Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

???Press the SPEED DIAL key to clear a mistake.

???If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

5 5 5 1 2 3 4

(Example)

3. Sending Documents

55

Sending a Fax by Automatic Dialling

6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered.

???If you don???t want to enter a name, skip this step.

???To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

8 Return to Step 3 to store another number, or press STOP to exit. If the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: To confirm that Automatic Dialling numbers have been stored correctly, print out the Telephone List. The procedure for doing this is explained in Chapter 9, Printing Reports and Lists.

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialing in Chapter 5, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

56

Sending a Fax by Automatic Dialling

Clearing numbers

1 Press these keys:

FUNCTION

3

The display will show: FAX/TEL. # MODE

2

3

4

5

Enter the Speed Dial number that you want to clear by pressing the number keys.

0 1

(Example)

Press the START/MEMORY key. START/MEMORY

Return to Step 3 to clear another number, or press STOP to exit.

STOP

Step 3 or

3. Sending Documents

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

??? A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

57

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 10, you can dial it by pressing the corresponding Rapid Key.

1 Load the document(s).

The display will show:

READY TO SEND

??? Set the resolution and/or contrast if

desired.RESOLUTION

2 Press the Rapid Key corresponding to the desired Speed Dial number.

???The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

???The document will be automatically transmitted once the connection is made.

Example: To dial Speed Dial number 03, press Rapid Key 03.

58

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

1 Load the document(s).

The display will show:

READY TO SEND

??? Set the resolution and/or contrast if

desired.RESOLUTION

3. Sending Documents

2 Press the SPEED DIAL key and then

enter the two digits of the Speed Dial SPEED DIAL number by pressing the number keys.

??? To enter numbers 1 through 9, first enter 0 and then the number.

2 0

(Example)

3 Check the display. If the name or number

59

Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don???t need to speak to the other party before faxing.

1 Load the document(s).

The display will show:

READY TO SEND

???Set the resolution and/or contrast if desired.

RESOLUTION

???If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

4 5 6

PQRS TUV WXYZ

7 8 9

3 Check the display. If the number of the

receiving machine shown is correct, pressSTART/MEMORY the START/MEMORY key.

???If it is not correct, press the STOP key to backspace and clear one digit at a

time, and then re-enter the correct digit(s).

60

Sending a Fax by Automatic Dialling

Using the HOLD\SEARCH key

If you don???t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the

START/MEMORY key.

1 Load the document(s).

The display will show:

READY TO SEND

??? Set the resolution and/or contrast if

3. Sending Documents

2 Press the HOLD\SEARCH key and press

1 key.

HOLD

SEARCH

1

3 Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press

1.

???If you don???t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

???If a name wasn???t stored for the number, press 0. This will cause numbers, not names, to appear when you scroll.

ABC DEF

1 2 3

4 5 6

PQRS TUV WXYZ

7 8 9

61

Sending a Fax by Automatic Dialling

4 Press the # key or the * key to scroll through the names (numbers if you

pressed 0). Stop when the desired name or appears in the display.

???If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.

??? To stop automatic redialling, press the STOP key.

62

Chapter

4

Receiving

Documents

Using TEL/FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

TEL/FAX ANS.

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings (See Option Setting 2 in Chapter 8). After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

???If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

???If your fax doesn???t detect a fax tone (this means that the call is a voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don???t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

???Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been made.

???The duration of pseudo ringing can be adjusted with Option Setting 8. See Chapter 8, Option Settings.

???You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

4. Receiving Documents

63

Using TEL mode

Using ANS. Mode

In ANS. mode, your fax will automatically receive voice and fax messages. See Chapter 2 for more details.

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

TEL/FAX ANS.

When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.

???You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

???If you pick up the handset before the machine answers, you can talk to the other party and/or receive a document as described in Using TEL mode.

64

Using TEL Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION

MODE

Using FAX mode

TEL FAX

TEL/FAX ANS.

When the reception mode is set to TEL, you must answer all calls using the fax machine???s handset or an extension phone connected to the same line.

Answering with the fax???s handset

1 Pick up the handset when the machine rings.

2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Note: If you have set Option Setting 12 (Fax signal receive) to NO, press the START/MEMORY key to begin reception.

3 If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

??? Make sure that the display shows RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

4. Receiving Documents

65

Using TEL mode

Answering with an extension phone

1 Answer the extension phone when it rings.

2 If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

3 If the fax doesn???t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). Hang up.

5

??? If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone, you must press 5, , and if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone.

???In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the socket of the equipment.

Paper cutting

After receiving a document, your fax automatically cuts the fax paper to a length slightly longer than the original.

66

Chapter 5 MakingCopies

Your fax can also be used to make copies. You can use this function to make a sample copy of a document before transmitting it to see if the resolution or contrast needs adjustment.

??? The default resolution for copying is FINE.

1Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

READY TO SEND

??? Set the resolution and/or contrast if

5. Making Copies

Incoming calls during copying

The fax goes into manual reception mode during copying, so if a call comes in at this time, pick up the handset to answer.

To receive a document, press the START/MEMORY key after copying is finished. If you want to begin reception immediately, press the STOP key to stop copying, and then press the START/MEMORY key as soon as the document has fed out and the fax has returned to standby mode.

67

Chapter

6

Making

Telephone Calls

Your fax can be used like a regular telephone to make and receive voice calls.

??? To make or receive a phone call, the power must be on.

???Speed Dialling: Press the SPEED DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

3 Speak with the other party when they answer.

???If you pressed the SPEAKER key, pick up the handset to talk.

Comments:

???While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

68

Making Telephone Calls

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the HOLD/SEA RCH key in Sending a Fax by A utomatic Dialling in Chapter 3, then pick up the handset or press the SPEAKER key. The number will be dialled automatically (do not press the START/MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

69

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

???To use this function, you must subscribe to a caller identification service from your telephone company.

???Your fax may not be compatible with some caller identification services.

1 Press these keys:

FUNCTION

4

The display will show: OPTION SETTING

2 Press the * key.

3 Press 1 to turn on Caller ID, or 2 to turn it

off.

YES NO

1 or 2

4 Press 1 if you are in Australia or 2 if you are in New Zealand.

70

Caller ID

How Caller ID operates

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

7. Special Functions

71

Caller ID

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 unanswered calls and/or unsuccessful faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.

???After you have received 20 unanswered calls, each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, Printing Reports and Lists.

1 Press the keys shown at right. REVIEWING CALLS will appear in the display.

HOLD

SEARCH

2

2 Press the # key to scroll through the list

from the most recent call, or the * key to or scroll through the list from the oldest call.

3 If you want to dial one of the numbers in

the list, scroll through the list until theSTART/MEMORY number appears in the display.

???If you want to send a fax, load the document and then press the

START/MEMORY key.

???If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

72

Caller ID

finished viewing the list.

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

1 Press the keys shown at right. PRIORITY CALL # will appear in the display.

FUNCTION

3

3 Enter the phone number by pressing the number keys .

7. Special Functions

73

Caller ID

Direct Call

If desired, you can allow a designated phone number to access a personal box directly when the answering machine is activated. In this case the caller will immediately hear the outgoing message of the personal box instead of that of the general box. You can designate one phone number for each personal box.

Note: This function cannot be used if you are using Distinctive Ring.

1 Press the keys shown at left. "DIRECT CALL #" will appear in the display.

FUNCTION

0

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the third ring).

To use this function, set Option Setting 13 to YES as described in Chapter 8, Option Settings, and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter.

74

Distinctive Ring

Note: The blocked number must be input in the same format as Caller I.D. to be recognised, including applicable area codes.

Note: Blocking will not operate for numbers stored as priority or direct call numbers.

Note:Blocking voice calls will not operate if the number is already set as a direct or priority call number.

Distinctive Ring

If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX or ANS.. When your fax number is dialled, your fax machine will signal the call with a special ringing sound, then answer automatically and begin reception after the number of rings set with Option Setting 2 (the factory setting is 2 rings). When your voice number is dialled, the fax machine will signal the call with the normal ringing to alert you to answer the call or allow the answering machine to take the call (when in ANS. mode).

The factory setting is "NO". If set to "YES", both Australian (Fax Duet) and New Zealand (FaxAbility) Distinctive Ring are supported.

Important:

???The distinctive ring function can only be used if you subscribe to a distinctive ring service from your telephone company. Do not turn on distinctive ring if you are on a normal line, as the fax machine will not operate properly.

???If you turn on distinctive ring, the fax will not operate in TEL/FAX reception mode.

7. Special Functions

75

Distinctive Ring

1 Press these keys:

FUNCTION

4

3 Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off.

4 Press the STOP key.

STOP

5 Set the reception mode to FAX or ANS. .

TEL FAX

RECEPTION

MODE

TEL/FAX ANS.

or

TEL FAX

TEL/FAX ANS.

76

Blocking Reception of Unwanted Faxes

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to YES as described in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

???The call will be terminated by the fax, however, the connection will remain until the caller hangs up or the line times out.

???Up to 5 numbers can be entered in the Anti Junk Number List.

???The Anti Junk function will not operate for a number which has been stored as a priority or direct call number.

???To clear a number from the Anti Junk Number List, you need to know the 1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as described in Chapter 9.

2 Press 1 to store a number in the Anti Junk

Number List, or 2 to clear a number from the list.

3 Storing: Enter a 1-digit number from 1 to

1 or 2

77

Blocking Reception of Unwanted Faxes

4 Enter the full number you want to block

(Example)

78

Polling (Requesting a Fax Transmission)

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 10/POLL for use as a polling key. This is done by changing Option Setting 14, as described in Chapter 8, Option Settings. (Note that when Rapid Key 10/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

1 Dial the fax machine you want to poll using one of the following methods:

???Press the SPEED DIAL key and enter a 2-digit Speed Dial number.

???Enter the full number using the numeric keys.

???If you used the handset, replace it when POLLING appears in the display. Reception will begin.

Note: When requesting a transmission from a facsimile information service (computer polling). Push the START/MEMORY key instead of the POLL key and make sure there are no documents loaded for sending.

79

Polling (Requesting a Fax Transmission)

Turnaround polling

After polling a fax machine, you can send a document to that machine on the same connection. Simply place the document to be sent in the feeder and follow the steps described above in "Requesting transmission". When polling is finished, the document will be automatically transmitted.

???The other fax machine must also have Turnaround Polling capability.

???Turnaround Polling cannot be performed when a timer transmission operation is set.

Being polled (polling standby)

To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible whilst your fax is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine???s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

2 Press the # key three times. SECURITY SELECT will appear in the display.

80

Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine???s list of permitted numbers.

5 Enter the fax number (max. of 20 digits).

(Example)

81

Timer Operations

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

1 Press the keys shown at right.

TIMER MODE will appear in the display.

FUNCTION

1

2

3

Press # to set a transmission operation

(SEND MODE), or * to set a pollingor operation (POLLING MODE).

Press 1 to select SET.

1

82

Timer Operations

8 Adjust the resolution and/or contrast if desired (skip to the next step if you don???t want to change settings).

RESOLUTION

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

2 Press # to cancel a transmission

operation, or * to cancel a pollingor operation.

then the STOP key.

7. Special Functions

83

Memory

Memory

Your fax has a memory which can be used to temporarily store both incoming and outgoing documents.

???Approximately 20 pages of average content can be held in memory when no voice messages (including outgoing messages) have been recorded. Less can be held if any pages were scanned using fine or halftone resolution.

???To see the percentage of memory that is currently occupied, press the START/MEMORY key with no document in the feeder. The percentage will appear in the display.

Sending documents from memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to collect the original document and frees the feeder for other operations.

???Only one memory transmission can be set at a time.

???The amount of memory currently occupied appears as a percentage in the display while the document is being scanned.

1 Load the document(s).

??? Set the resolution and/or contrast if desired.

RESOLUTION

84

Memory

3 Enter the number of the receiving

???Enter a full telephone number by pressing the number keys.

4 Press the START/MEMORY key if you

???The document is first scanned and stored in memory. The other machine is then dialled (redialling will be performed automatically if necessary). When the connection is made, transmission begins. Afterwards, the document is cleared from memory and your fax returns to standby mode.

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

???Press the START/MEMORY key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

???Press the STOP key if you want to cancel the entire transmission.

7. Special Functions

85

Memory

Substitute reception into memory

This is a back-up function which is automatically activated if your fax runs out of paper or the paper jams.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER or PAPER JAMMED. When you add paper or clear the paper jam, the stored documents will automatically be printed out.

86

Broadcasting

Broadcasting

This function allows you to send the same document to as many as 10 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

???You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines.

1 Load the document(s).

3 Dial the receiving machines by using one or both of the following methods. (a maximum of 10 stations can be selected)

???Enter one or more Speed Dial numbers by pressing the numeric keys.

???Press one or more Rapid Keys.

2 2

(Example)

87

Broadcasting

88

Reminder Function

Reminder Function

The Reminder function allows you to send either a voice message, fax message, or both to another person or yourself at a preset time. If the reminder is for another person, the FO-475 will call the other machine and transmit the message when the selected time arrives. If the reminder is for you, the FO-475 will prompt you to press the REMINDER key to play and/or print out the message.

???Only one reminder (voice message, fax, or both) can be set at one time.

???The reminder can be set up to one year in advance.

Setting a reminder

1 Press the REMINDER key.

REMINDER

89

Reminder Function

START/MEMORY

6 Press the START/MEMORY key.

7 To record a voice message, pick up the handset, press the START/MEMORY key, and speak into the handset. When finished, press the STOP key and replace the handset. (Skip this step if you only want to send a fax message.)

8

9

If you are only sending a voice message, press the REMINDER key.

If you are sending a fax message, press the START/MEMORY key, load the document, set the resolution if desired, and then press the START/MEMORY key again.

???The document will be scanned and stored in memory.

REMINDER

or

START/MEMORY

START/MEMORY

When the selected time arrives

If the reminder is for you, the fax will beep repeatelly for 60 seconds when the selected time arrives and "PRESS REMINDER" will appear in the display. Press the REMINDER key to play the voice message and/or print out the fax message.

If the reminder is for another person, your fax will call his or her number and then play the voice message and/or transmit the fax message. If the line is busy or no one answers, 2 redialling attempts will be made at intervals of 5 minutes.

Note: If your fax machine calls another person to send him or her a voice message and an answering machine receives the call, it will not be possible for the voice message to be successfully receorded in the answering machine.

90

Reminder Function

To check or cancel a reminder message

To check a reminder message before it is sent, press the REMINDER key and then press "1". The set date and time will appear, follwed by the telephone or fax number of the receiving party if the reminder is for another person. Press the START/MEMORY key to play the recorded message and/or print the document.

91

Chapter

8

Option

Settings

The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

4

or

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

??? Initial setting: 2

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 4.

??? Initial setting: 2

FUNCTION

until

4 Press display NUMBER OF RINGS shows:

92

Option Settings

Setting 3: 4 RINGS TEL ANSWER

Press 1 (YES) to have the FAX answer a call after 4 rings when it is in TEL reception mode. Press 2 (NO) to turn the function off.

??? Initial setting: 2

Setting 4: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.

??? Initial setting: 5

8. Option Settings

Setting 5: REMOTE RECEPTION SELECT

If you don???t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

??? Initial setting: 1

FUNCTION

until

4 Press display REMOTE RECEPTION shows:

93

Option Settings

Setting 6: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number from 1 to 4 as follows:

??? Initial setting: 2

FUNCTION

until

4 Press display TRANSACTION PRINT shows:

Setting 7: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

??? Initial setting: 1

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse setting "2" will not operate correctly and must not be used.

94

Option Settings

Setting 8: PSEUDO RINGING DURATION

This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15 seconds or 2 for 30 seconds.

??? Initial setting: 1

Setting 9: PAPER SAVE

This reduces the vertical length of documents received, allowing you to save paper. Enter a number from 1 to 3 as follows ("S" will appear highlighted in the display while Paper Save is turned on and a document is being sent or received):

1 (MODE 1):Reduce only the white spaces between lines.

2 (MODE 2):Reduce the entire document by 50% (only when standard resolution is used).

8. Option Settings

95

Option Settings

Setting 10: TIME SAVE

This reduces the vertical length of documents transmitted by 20%, saving line time and thereby allowing you to reduce telephone costs. Press 1 to turn the function on, or 2 to turn it off. ("T" will appear highlighted in the display while Time Save is turned on and a document is being sent or received):

??? Initial setting: 2

FUNCTION

until

4 Press display TIME SAVE shows:

Setting 11: DISTINCTIVE RING

If you subscribe to a distinctive ring service from your telephone company, press 1 to have your facsimile automatically answer distinctive ring calls and ignore voice calls made to the normal telephone number. Press 2 to turn the function off. (This setting is described in more detail in Distinctive Ring in Chapter 7.)

??? Initial setting: 2

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a computer fax modem on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax modem. Press 1 to turn the function on, or 2 to turn it off.

??? Initial setting: 1

FUNCTION

until

4 Press display FAX SIGNAL RX shows:

96

Option Settings

Setting 13: JUNK NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers.

??? Initial setting: 2

8. Option Settings

Setting 14: POLLING

Press 1 if you want to use Rapid Key 10/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

??? Initial setting: 2

Setting 15: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function, press 1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.)

??? Initial setting: 2

97

Chapter

9

Printing

Reports and Lists

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are shown below.

Printing a list

2 Press the # key or the * key until the desired list appears in the display.

or

Timer list

This list shows the timer operations which are currently set.

98

Printing Reports and Lists

Telephone Number List

This list shows the fax and voice numbers which have been stored for automatic dialling.

Passcode List

This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

99

Printing Reports and Lists

Option Setting List

This list shows the current status of the option settings.

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

ANS. Program List

This list shows the settings and codes programmed for the answering machine.

100

Printing Reports and Lists

Message List

This list shows information about the messages currently recorded in the answering machine, including the date and time of recording, the length, and the type (ICM or memo).

Caller ID List

This list shows information about your most recent unanswered calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.)

101

Printing Reports and Lists

Transaction Report

This report is printed out automatically after an operation is performed to allow you to check the result. Your fax is set at the factory to print out the report after a timer operation or when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 6 as described in Chapter 8.

??? The Transaction report cannot be printed out manually.

Explanation of headings

SENDER/ The fax number of the other machine involved in the transaction. In the RECEIVER case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will

appear (for example, "G3").

PAGES Number of pages transmitted or received.

NOTE OK - Transmission/reception was normal.

P.FAIL - A power failure occurred. If you have power and the problem persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM - A problem with the paper or original document occurred. Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during reception.

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

102

Chapter10 Maintenance

Fax print head

Clean the print head frequently to ensure optimum printing performance. To clean the print head, first disconnect the telephone line, then unplug the power lead, open the operation panel (pull the release marked PANEL RELEASE toward you), and remove the fax paper.

Wipe the print head with a soft cloth dampened with methyl alcohol.

Print head

Caution!

???Do not use benzene or thinner. Avoid touching the print head with hard objects.

???The print head may be hot if your fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.

10. Mainenance

103

Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (pull the release marked PANEL RELEASE toward you), and wipe the scanning glass and rollers with a soft cloth.

???Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies.

???Adhesive cellophane tape is useful for removal of debris from the rollers.

Document rollers

Scanning glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

???Do not use benzene or thinner. These solvents may damage or discolour the machine.

104

Chapter11 Troubleshooting

Problems and Solutions

Line error

105

Problems and Solutions

Dialing and transmission problems

106

107

Problems and Solutions

General problems

108

Problems and Solutions

Bell tinkle (New Zealand)

???The operation of this equipment on the same line as the telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause problem, contact your Sharp authorised Service Centre for information.

109

Display Messages

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID.

110

Display Messages

Audible signals

111

Clearing Paper Jams

Clearing Paper Jams

Clearing a jammed document

If the original document doesn???t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn???t feed out, remove it as follows:

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1 Pull the release marked PANEL RELEASE toward you and open the operation panel.

2 Remove the document.

Clearing jammed fax paper

1 Pull the release marked PANEL RELEASE toward you and open the operation panel.

112

Clearing Paper Jams

2 Remove the paper roll.

??? If any pieces of paper are stuck in the cutter, remove them with caution.

??? Press the START/MEMORY key to reset the cutter.

3 Cut off the wrinkled part of the paper.

4 Reload the paper.

??? Jammed fax paper is often caused by improper loading. Be sure to carefully follow the instructions for paper loading given in Loading the Fax Paper in Chapter 1.

If the display still shows PAPER JAMMED

If the display still shows PAPER JAMMED after you press the START/MEMORY key in Step 2 above, the cutter is still engaged in the cutting position. To open the cutter, turn the fax up on its rear end and insert any long, rod-like object with a flat or blunt end into the hole marked

CUTTER

RESET

113

Index

A

ANS. Program List, 100 ANS. reception mode, 19, 64

Answering machine Operation, 22 Anti junk fax, 77

Anti Junk Fax (Anti Junk Number), 97 Anti Junk Number List, 100

Audible signals, 111 Automatic dialling, 58

Automatic dialling, storing numbers, 55

B

Broadcasting, 87

C

Caller ID, 70

Caller ID List, 72,101

Chain Dialling, 69

Cleaning, 103 - 104

Contrast, 50

Copies, 67

Copy/Help key, 4, 67

D

Date, setting, 17

Delete key, 3, 27

Dial mode, 94

Dialling

Direct Keypad, 60

Normal, 52, 68

Rapid Key, 58, 68

Search, 61, 69

Speed, 59, 68

Direct Call, 74

Direct Keypad Dialling, 60

Display, 2

Display messages, 110

Distinctive Ring, 75

Document feeder, 48

Document guides, 48 Document restrictions, 47 Document rollers, 104 Document sizes, 46

Document, maximum scanning size, 47 Down key, 20

E

Extension telephone

Connecting, 9

Using, 66

F

Fax Ability (Distinctive Ring), 75 Fax box function, 30

Fax Duet (Distinctive Ring), 75 Fax paper

Loading, 10

Replacing, 13

FAX reception mode, 19, 64

Fax reception on ANS. failure, 32 Fax Signal Receive, 96

Fine Resolution Priority, 92 Four rings TEL answer, 93 Function key, 2

H

Halftone, 50

Handset, 6

Hold, 69

Hold/Search key, 4, 69

Housing, cleaning, 104

I

Incoming message time, 31

Installation, 5

114

J

Jams, clearing, 112

Junk Number Check, 97

L

Letters, entering, 16

Line error, 105

Loading the document, 48

M

Maintenance, 103 Memory, 84

Reception, 86 Transmission, 84

Memo recording, 45 Memory key, 84, 87 Message List, 101 Messages

Checking date and time, 28 Erasing, 27

Listening to, 25 Listening to remotely, 40 Setting allowed time, 31

Moving your fax, 7

N

Normal Dialling, 52, 68 Number keys, 3

Number of rings in FAX and TEL/FAX reception modes, 92

O

Option Setting List, 100

Outgoing message, 22

Override Ringing, 36

Index

P

Panel release, 2

Paper jams, clearing, 112 Paper Save setting, 95 Paper, fax, 10

Passcode List, 99

Passcodes for boxes, 26 - 27, 29, 40 Pauses in automatic dialling, 55, 60 Play/Skip key, 3, 26

Polling, 79 - 81 Polling key, setting, 97

Print head, cleaning, 103 Priority Call, 73

Pseudo ringing duration, 95

R

Rapid Dial keys, 4

Rapid Key Dialling, 58, 68 Rec/Memo key, 3, 27 Reception mode

ANS. mode, 19, 64 FAX mode, 19, 64 Setting, 19

TEL mode, 19, 65 TEL/FAX mode, 19, 63

Reception mode key, 2, 19 Redial key, 3, 53, 69 Redialling, 62, 69 Reminder function, 89 Reminder key, 3

Remote code number, 38 Remote operations, 38 Remote Reception Select, 93

Removing original document, 49 Repeat key, 3

Resolution, 50 Resolution key, 3 Ringing volume, 21 Rollers, cleaning, 104

115

Index

S

Scanning glass, cleaning, 104 Search Dialling, 61, 69

Sender???s name and number, entering, 14 Speaker key, 4, 20, 52, 68

Speaker volume, 20 Speed Dial key, 3, 59, 68 Speed Dialling, 59, 68 Start key, 4

Stop key, 3

T

TEL reception mode, 19, 65 TEL. LINE socket, 8

TEL. SET socket, 9

TEL/FAX reception mode, 19, 63 Tel/Fax Remote Number, 93 Telephone Number List, 99 Telephone, using as, 68

Time Save setting, 96 Time, setting, 17 Timer List, 98

Timer operations, 82 Transaction Report, 102

Transaction Report Print Select, 94 Transfer function, 33

U

Up key, 20

V

Volume keys, 20

116

REMOTE OPERATION CARD

The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out.

Remote Operation Guide

1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins.

2.If you want to listen to a personal box, enter its number.

4.Press # .

5.After listening to your messages, you can either hang up to save them, or enter one of the com- mands on the reverse side.

REMOTE COMMANDS

8 1 #

8 2 #

8 3 #

8 4 #

9 1 # (Box#)

#

9 2 #

9 0 # (Tel.#)

#

9 3 #

SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION OF NEW ZEALAND LIMITED.

Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland

New Zealand

SHARP CORPORATION

PRINTED IN THAILAND (TINSE3900XHZZ)