Online User???s Guide

PCS Phone

Handspring?? Treo??? 300

User Guide

Copyright

Copyright ?? 2002 Sprint Spectrum L.P. All rights reserved. No reproduction in whole or in part without prior written approval. Sprint, and the diamond logo are trademarks of Sprint Communications Company L.P. All other trademarks are property of their respective owners. Portions copyright ?? 2002 Handspring, Inc. All Rights Reserved. Handspring, Treo, and the Treo logo are trademarks of Handspring, Inc. and may be registered in some jurisdictions. Blazer and the Handspring logo are trademarks of Handspring Inc., are registered trademarks in the U.S.A., and may be registered in other jurisdictions. Portions copyright ?? 1998-2002 Palm, Inc. or its subsidiaries. All rights reserved. Palm OS and HotSync are registered trademarks and Palm and the Palm Powered logo are trademarks of Palm, Inc. and are used by Handspring under license. All other trademarks and trade names are the property of their respective owners.

Disclaimer and limitation of liability

Handspring, Inc. and its suppliers assume no responsibility for any damage or loss resulting from the use of this handbook.

Handspring, Inc. and its suppliers assume no responsibility for any loss or claims by third parties that may arise through the use of this software. Handspring, Inc. and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

Warranty and License Agreement

For warranty information and a copy of the End User License Agreement applicable to your Handspring product, please see the Handspring web site at http://support.handspring.com/esupport/forms/hsFileList.jsp?Type=Warranties.

If you would like a copy of these materials mailed to you, or if you have any questions, please contact Handspring Customer Support.

The information included on this web site sets forth Handspring's sole and complete warranty and software licensing obligations with respect to your Handspring product. Use of the product indicates your acceptance of the terms of the warranty and the End User License Agreement.

Software download available

Wireless setup and desktop synchronization software are supplied on the Handspring CD-ROM disc. If you do not have access to a CD-ROM drive for your computer, you can download this software from www.sprintpcs.com.

Contents

1. Introduction to Your PCS Phone Handspring?? Treo??? 300 . . . . . . . . . 1

What is a PCS Treo 300? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Minimum requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 PCS Treo 300 components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Charging the battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Turning your PCS Treo 300 on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Using the keyboard backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Adjusting the display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Using the stylus to get things done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Elements of the phone interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Moving around the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Displaying online tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Customizing your phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Using the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Connecting the HotSync cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Using desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Using your phone with Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using your phone with Microsoft Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Using your phone with another PIM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Using an e-mail application with your phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2. Entering Data in Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using the PCS Treo 300 keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Typing capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Typing numbers and symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Typing accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Typing extended characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Navigation keystrokes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Using text ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

3. Managing Your Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Choosing preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Installing add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Removing Palm Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Assigning a password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Changing or deleting a password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Recovering from a forgotten password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

4. Applications Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

PhoneBook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Date Book Plus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Blazer Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Memo Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

CityTime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

5. Common Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Entering text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Other ways to delete records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 System-defined and user-defined categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Finding records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Looking up Contacts records in PhoneBook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Using Find . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Using Phone Number Lookup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Making records private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Hiding and masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Exchanging and updating data: HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Performing a HotSync operation for the first time . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Beaming information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Copying text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Sorting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 SMS menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Assigning a category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Checking off a To Do item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 To Do Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 To Do List menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

CityTime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Setting your home city . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Selecting remote cities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Adding cities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 CityTime menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Selecting the Calculator mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Using the Basic Calculator buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Displaying Recent Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Using the Advanced Calculator mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Using the Advanced Calculator buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Creating a custom view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Calculator menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Transferring your data to Microsoft Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Expense menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

7. Setting Preferences for Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Viewing Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 HotSync Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Predefined configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Connection Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Setting an infrared to modem configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Country default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Time, date, week start, and numbers formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 General Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Auto-off delay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 System, alarm, and game sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Connecting automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198 Creating a new packet data configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198 Connecting to your service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202 Adding detailed information to a Mobile IP service template . . . . . . . . . . . . . . . . 202 Adding detailed information to a Simple IP service template . . . . . . . . . . . . . . . . 205 Deleting a service template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 Network Preferences menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Troubleshooting network connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Owner Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210 Ringer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Creating a ShortCut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Editing a ShortCut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Deleting a ShortCut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

8. Advanced HotSync?? Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219 Preparing your computer for infrared communication . . . . . . . . . . . . . . . . . . . . . 220 Configuring HotSync Manager for infrared communication . . . . . . . . . . . . . . . . 222 Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Returning to serial cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Conducting a HotSync operation via a network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225 Performing a network HotSync operation via a LAN . . . . . . . . . . . . . . . . . . . . . . . 227 Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

9. Maintaining Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Caring for your phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232 Battery considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232 Resetting your phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 Performing a warm (or safe) reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

10. Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240 Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Tapping and keyboard problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Wireless communication problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245 HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Beaming problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248 Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

11. Other Product Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Performance and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 Important Information About Your Phone and Service . . . . . . . . . . . . . . . . . . . . . 251 Maintaining Safe Use of and Access to Your Phone . . . . . . . . . . . . . . . . . . . . . . . . 252 Caring for and Protecting Your Phone Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253 Acknowledging Special Precautions and the FCC Notice . . . . . . . . . . . . . . . . . . . . 253

User Guide Proprietary Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254 Handspring Product Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254 Handspring, Inc. End User Software License Agreement . . . . . . . . . . . . . . . . . . . . . . . . . 255 GNU Library General Public License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

What is a PCS Treo 300?

Your PCS Treo 300 combines the power of a full-featured mobile phone, a Palm OS?? handheld, and the Internet in one compact and indispensable device. With your PCS Treo 300, you can do everything you can do with your existing mobile phone with greater speed and ease. You can store thousands of numbers in your PhoneBook and up to 50 speed dial entries, and dial any of them with just a few keystrokes. You can even set up a 3-way conference call by initiating and joining two calls and use the personal speakerphone for hands-free use without a headset attachment.

Lighten your load. Everything you need is in one compact device. Your PCS Treo 300 helps you stay in touch. With instant access to your e-mail, you can send and receive e-mail from anywhere, and receive text messages from other PCS phones. The award-winning Blazer?? web browser gives you access to any site on the Internet???not just a few optimized for mobile access; now you can download directions, confirm flight reservations, find a restaurant, and check stock prices wherever you are. Everything you need to stay organized is close at hand on your phone, including popular Palm OS applications such as Date Book Plus, PhoneBook, To Do List, Memo Pad and more.

To make sure you don???t lose any of this important information, you can synchronize your data with desktop software on your computer so you always have a backup copy.

System requirements

To install and operate Palm Desktop software and the HotSync Manager synchronization software, your computer system must meet the following requirements:

Minimum requirements

??Windows 98, Windows Me, Windows 2000, or Windows XP with USB port, (for USB HotSync?? cable)

--or--

Windows 95, Windows 98, Windows Me, Windows 2000, Windows XP, or Windows NT 4.0 with serial port (for optional serial HotSync cable

??? sold separately)

??32 MB RAM (memory)

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2 Introduction to Your PCS Phone Handspring?? Treo??? 300

7.If any data for your third party applications did not transfer, beam it from your old handheld to your PCS Treo 300.

8.If you created a password on your old handheld, enter it on your PCS Treo 300.

Note: Records you previously marked Private remain marked Private, but you need to reenter a password on your PCS Treo 300.

9.If you had any important settings on your old handheld, such as Network Preferences, manually copy them from your old handheld to your PCS Treo 300.

Each device must have a unique name

After you complete the upgrade process described above, you have two devices with the same name. This is an undesirable situation. Each device must have a unique name in order to prevent unexpected results during HotSync operations and other complications.

We strongly recommend that you perform a hard reset on your old handheld. See page 235 for details.

A hard reset not only erases all data from the old handheld; it also erases the name and makes that handheld a clean slate, ready to receive a new name. The next time you perform a HotSync operation with this old handheld, you are asked to give it a name. Be sure to give it a unique name.

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4 Introduction to Your PCS Phone Handspring?? Treo??? 300

1.Speaker: Functions as the earpiece on your PCS Treo 300.

2.Headset jack: Enables you to connect a hands-free headset for use

with the wireless features. Use only headsets that are compatible with your PCS Treo 300. See page 18 for details.

3. Rocker switch: Enables you to navigate on your phone with just one hand. You can use the rocker switch as an alternate method to perform a variety of tasks, such as adjusting the call volume level on your phone. The rocker switch functions change based on whether your phone???s wireless mode is on or off and which application you are using.

To use the rocker switch, roll the dial up or down, press it in and release it, or press and hold it.

4. Contrast/Brightness control: Opens the Adjust Display dialog box where you can adjust the appearance of your phone screen for the clearest screen display. The contrast/brightness control is activated by the Option key. See page 11 for instructions.

5. Option key: Types the number/symbol, or activates the function, that appears in blue on the key.

6. Microphone: Functions as the mouthpiece when you use the wireless phone features of your PCS Treo 300.

7. Scroll buttons: Displays text and other information that extends beyond the area of the phone screen. Pressing the bottom scroll button scrolls down to view information below the viewing area, and pressing the top scroll button scrolls up to view the information above the viewing area. The scroll buttons also enable you to navigate between records in an application and to adjust the volume during a call.

8. Application buttons: Activates the applications that correspond to the icons on the buttons: PhoneBook, Date Book Plus, Blazer, and Memo. See page 190 for details on reassigning these buttons to activate any application on your phone. You can also use these buttons in combination with Option to activate other applications. See Section 4 in this guide for details.

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6 Introduction to Your PCS Phone Handspring?? Treo??? 300

Turning your PCS Treo 300 on and off

Your PCS Treo 300 has two operating modes: a handheld mode and a wireless mode. You can turn the handheld mode and the wireless mode on and off independent of each other. When you turn on the handheld mode, you can use organizer applications such as Date Book Plus and To Do List. When you turn on the wireless mode, you can make or receive calls. You can also turn both modes on at the same time. When both the handheld and wireless modes are on, you can use the organizer applications as well as send and receive calls.

To turn handheld mode on and off, do any of the following:

??Open the lid to turn it on, or close the lid to turn it off.

??Press the power button.

??Press and release the rocker switch.

??Press any application button on the front of your phone.

To turn wireless mode on and off:

??Press and hold the power button until you hear the confirmation tones and the Sprint banner appears. The ascending tone indicates wireless mode is now on and the descending tone indicates wireless mode is now off.

Using the keyboard backlight

If you have difficulty seeing your phone keyboard in dark environments, you can use the backlight to illuminate the keyboard.

Note: When you turn on the keyboard backlight, the screen brightness automatically dims to conserve battery power. If you have difficulty seeing the screen in well-lit environments, be sure the keyboard backlight is off and adjust the display settings. See page 5 for details.

To turn the keyboard backlight on and off:

?? Press the power button twice in quick succession.

Backlight tips:

??The backlight dims when a call is in progress and you do not press any buttons or tap your phone screen for more than 30 seconds.

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10 Introduction to Your PCS Phone Handspring?? Treo??? 300

Using the stylus to get things done

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your phone screen is a way to get things done on your phone.

The first time you start your phone, setup instructions appear on the screen. These instructions include a calibration screen, or digitizer. Calibration aligns the internal circuitry of your phone with its touch- sensitive screen so that when you tap an element on the screen, the phone can detect exactly which task you want to perform.

Important: Always use the point of the stylus for tapping the phone screen. Never use an actual pen, pencil, or other sharp object to tap the phone screen.

With your phone turned on, you can tap the phone screen to perform many operations, such as the following:

??Open applications

??Choose menu commands

??Select options in dialog boxes

Just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

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12 Introduction to Your PCS Phone Handspring?? Treo??? 300

1. Previous/next

arrows

2. Scroll bar

1. Previous/next arrows: Tap the up and down arrows to display the previous and next page of information; tap the left and right arrows to display the previous and next record.

2. Scroll bar: Roll the rocker switch or press the scroll buttons on the front panel of your phone to scroll to the previous and next pages. To scroll the display one line at a time, tap the top or bottom arrow.

You can also scroll by dragging the slider or by tapping the scroll bar just above or below the slider to scroll to the previous or next page.

Moving around the screen

You can move between entry fields, pick lists, check boxes, and other options by using the stylus, the scroll buttons, or the rocker switch.

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14 Introduction to Your PCS Phone Handspring?? Treo??? 300

To open the Preferences screens:

1.Press Option and then press Menu to access the Applications Launcher.

2.Tap the Preferences icon .

3.Tap the category pick list in the upper-right corner of the screen.

4.Tap the Preferences category you want to view.

The following procedures for setting the time and date give you an example of how to customize your phone. You make changes to the time and date in General preferences.

To automatically set the current date and time:

1.Turn on wireless mode. See page 10 for details.

2.Tap the Set Time box.

Tap here

3.Tap the Automatic Network Time check box to use the PCS network date and time.

Note: Your phone synchronizes the date and time when wireless mode is on and you are inside a coverage area. You can also display time based on a 24-hour clock. See page 195 for details.

4. Hold Option and press Return to finish.

To manually set the current time: 1. Tap the Set Time box.

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16 Introduction to Your PCS Phone Handspring?? Treo??? 300

Using the headset

You can connect a headset for hands-free operation. Your PCS Treo 300 is compatible with the included headset and other headsets listed at www.sprintpcs.com. If you need to use your phone while driving and this is permitted in your area, we recommend using a headset.

Note: PCS Treo 300 is not compatible with three-pin (also called three- pole) style headsets. You can determine whether a headset is a three-pin headset by counting the number of silver rings on the headset pin. A three- pin headset has two rings.

To use the headset:

1.Connect the headset plug to the headset jack on the side of your phone.

Speaker

Microphone

Headset button

2.Place the speaker in your ear.

3.Press the headset button to perform any of the following functions:

nAnswer an incoming call (including an incoming call waiting call).

nSwitch between two active calls.

nPlace the second call on hold when you have two active calls.

nHang up an active call.

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18 Introduction to Your PCS Phone Handspring?? Treo??? 300

Serial cable and port

Note: If you are unsure about the exact location of the USB port or serial port on your computer, refer to the manual supplied with the computer.

4. Plug the travel charger into a wall outlet.

Tip: The travel charger does not need to be plugged into a wall outlet to perform a HotSync operation. However, if you want to use the HotSync cable to charge your phone, you must plug the travel charger into a wall outlet.

Using desktop software

When you use desktop software with HotSync technology, you can do any of the following:

??Work with your phone applications on your computer. Most desktop software applications duplicate many of the applications on your phone, so you can view, enter, and modify most of the data stored on your phone.

??Back up and synchronize data between your phone and your computer. Synchronization is a one-step procedure that ensures that changes you make on your phone or desktop software appear in both places. See the section that begins on page 76 for details.

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20 Introduction to Your PCS Phone Handspring?? Treo??? 300

Using your phone with Microsoft Outlook

The software that comes with your PCS Treo 300 includes everything you need to synchronize your phone with Microsoft Outlook. If you already have Microsoft Outlook installed on your computer, the installation program prompts you to choose the Microsoft Outlook synchronization option.

Using your phone with another PIM

If you prefer to use another personal information manager (PIM), such as Lotus Notes, you can use it if third-party connection software, called a conduit, is available for your PIM. You must install the software that came with your PCS Treo 300 along with the conduit for your PIM to synchronize the data between your phone and your PIM. For information on conduit software, go to this web site: www.sprintpcs.com.

Using an e-mail application with your phone

Your phone comes with the Palm Mail e-mail application. Palm Mail is a synchronization based e-mail application. Each time you synchronize with your computer, Palm Mail retrieves new messages from your desktop e-mail application and sends any new messages you created on your phone.

To install Palm Mail:

??Select Mail Setup under Programs/Handspring (or Palm) on the Windows Start menu.

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22 Introduction to Your PCS Phone Handspring?? Treo??? 300

Using the PCS Treo 300 keyboard

The PCS Treo 300 keyboard is the primary method you???ll use to enter data into your phone. Each letter key on the keyboard has three functions:

??Normal: Types a lowercase letter.

??Shift: Types an uppercase letter.

??Option: Types the number/symbol, or activates the function, that

appears in blue on the key.

Typing capital letters

To type capital letters, you must first ???shift??? to caps and then type the character.

Note: Your phone includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record (by tapping New or a blank line).

To type a single capital letter (Caps Shift):

1.Press Shift :

When Caps Shift is active, an ???up arrow??? symbol appears in the lower-right corner of the PCS Treo 300 screen. If you accidentally activate Caps Shift, press Shift twice to cancel it, or if you do nothing for five seconds, it reverts to lowercase.

Caps Shift

2. Type the letter you want to capitalize.

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24 Entering Data in Your Phone

Typing accented characters

The ListType feature enables you to enter accented characters. You can enter the following accented letters:

?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ??

To enter accented characters:

1.Type the letter (uppercase or lowercase) to which you want to add an accent.

2.Press ListType .

3.Use the scroll buttons to select the accent you want to apply.

4.Press Space to insert the accented character.

Tip: You can also select the accented character you want to insert by repeatedly pressing ListType .

Typing extended characters

The ListType feature also enables you to enter many extended characters that are not on the keyboard, such as currency symbols and emoticons. Extended characters are often found under related characters. For example, the ?? symbol is located under $.

To enter extended characters:

1.Position the cursor where you want to insert the extended character.

2.Type the base character associated with the extended character you want to insert:

Tip: To view a list of available accented and symbol characters, press

Menu and under Edit select Keyboard Help (/G).

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26 Entering Data in Your Phone

Tip: To enter a tab, press Shift and then press Space .

Navigation keystrokes

In addition to character symbols, your phone includes special keystrokes that you can use to navigate within text or fields in your applications.

Note: Some applications may not support these navigation keystrokes.

Open or dial the selected item Press Space or press Return .

Using menus

Menus on your phone are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus and menu commands that are available depend on the application. Also, the menus and menu commands vary depending on which part of the application you???re using. For example, in Memo Pad, the menus are different for the Memo list screen and the Memo edit screen.

The menus of each application are illustrated in the section on that application in Section Chapter 6. The Edit menu is described in the section that begins on page 59.

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28 Entering Data in Your Phone

Menu commands

Shortcut letters

To use keyboard shortcuts for menu commands:

1.Press Menu to open the menu bar.

2.Type the menu command shortcut letter.

For example, to choose Copy in the Edit menu, press Menu followed by the letter ???c.???

Tip: When the menu bar is open, you can enter a shortcut letter for any menu item in the current application view, not just the ones that appear on the current menu.

Using text ShortCuts

ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.

Your phone comes with several predefined ShortCuts, and you can also create your own. Each ShortCut can represent up to 45 characters. For example, you might create a ShortCut for your name, or for the header of a memo. See the section that begins on page 213 to learn about creating your own ShortCuts.

Your phone includes the following predefined ShortCuts:

Note: The onscreen keyboard also includes a dialog box for international characters. You can switch among the three dialogs at any time to enter the exact text you need.

5.After you finish, tap Done to close the onscreen keyboard and place the text in the record.

Using your computer keyboard

Many of the applications on your phone are available in Palm Desktop software and in most Personal Information Manager (PIM) applications. If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm??? Desktop software, or any supported PIM such as Microsoft Outlook, to enter information. You can then perform a HotSync?? operation to synchronize the information on your computer with the information on your phone. See the section that begins on page 76 for details on HotSync operations.

Refer to Palm Desktop online Help or the documentation that came with your PIM software for more information on entering data on your computer.

Importing data

If you have data stored in computer applications such as spreadsheets and databases, or if you want to import data from another Palm OS?? handheld, you can transfer the data to your phone without having to key it in manually. Save the data in one of the file formats listed below, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your phone.

Palm Desktop software can import data in the following file formats:

??Comma delimited (.csv, .txt): Address and Memo Pad only

??Tab delimited (.tab, .tsv, .txt): Address and Memo Pad only

??CSV (Lotus Organizer 2.x/97 Mapping): Address only

??vCal (.vcs) Date Book only

??vCard (.vcf) Address only

??Date Book archive (.dba)

??Address archive (.aba)

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32 Entering Data in Your Phone

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34 Entering Data in Your Phone

Using the Applications Launcher

Your phone is equipped with a variety of applications. All the applications installed on your phone appear in the Applications Launcher.

Opening applications

You can use the Applications Launcher to open any application installed on your phone. You can also open the four main applications ??? PhoneBook, Date Book Plus, Blazer??, and Memo Pad??? with the application buttons on the front panel of your phone.

Tip: When you press an application button on the front panel of your phone, you have instant access to the selected application. You don???t even need to turn on your phone first.

In addition to providing a way for you to open applications, the Applications Launcher displays the current time, battery level, wireless signal status, and application category.

To open an application:

1.Press Option and then press Menu to access the Applications Launcher.

2.Tap the icon of the application that you want to open. To see additional applications, press the scroll buttons.

Tip: To find an application quickly, you can type the first letter of its name.

The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also create categories and organize your applications by category. See page 37 for details.

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36 Managing Your Applications

To display applications by category:

1.Press Option and then press Menu to access the Applications Launcher.

2.Do one of the following:

nHold Option and press Menu repeatedly to cycle through all your categories.

nTap the pick list in the upper-right corner of the screen and select the category you want to display.

Changing the Applications Launcher display

By default, the Applications Launcher displays each application as an icon. As an alternative, you can choose to show a list of applications. You can also choose to view the same category of applications each time you open the Applications Launcher.

To change the Applications Launcher display:

1.Press Option and then press Menu to access the Applications Launcher.

2.Press Menu again to open the menus.

3.Under Options, select Preferences(/R).

4.Tap the View By pick list and select List.

5.Hold Option and press Return to finish.

To open the Applications Launcher to the last opened category:

1.Press Option and then press Menu to access the Applications Launcher.

2.Press Menu again to open the menus.

3.Under Options, select Preferences (/R).

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38 Managing Your Applications

decompression utility, search the Internet using phrases like 'zip decompression' or 'how to unzip'. This will lead you to various third- party utilities that you can use to decompress any kind of compressed or downloaded file--not just add-ons for your phone. After you install the utility, you are ready to decompress the add-on application files that you downloaded.

Note: Any applications that you install on your phone resides in RAM memory; you can delete them at any time.

To install add-on software on your phone:

1.Copy or download the application you want to install into the add-on folder in your Handspring (or Palm) directory on your computer.

Note: If the software you download is compressed, you need to decompress it into this folder. If you prefer to place the application into another folder, you need to navigate to that folder before you complete step 5.

2. Double-click the Palm Desktop icon on your desktop.

3. Click Install.

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40 Managing Your Applications

8.Click Done.

9.Perform a HotSync operation to install the application(s) you selected in step 6. See the section that begins on page 76 for details.

Tip: You can also install an application by simply double-clicking the application???s icon.

Removing applications

In the event that you run out of memory or decide that you no longer need an application you installed, you can remove applications from your phone. You can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your phone.

To remove an add-on application:

1.Press Option and then press Menu to access the Applications Launcher.

2.Press Menu again to open the menus.

3.Under App, select Delete (/D).

4.Tap the application that you want to remove.

5.Tap Delete.

6.Hold Option and press Return twice to finish.

7.Check the Backup folder (under your user name folder in the Handspring or Palm folder) on your computer. If you find a PRC file for the application you just removed, delete the PRC file from the Backup folder.

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42 Managing Your Applications

In Security, you can do the following:

??Mask or hide entries you define as private. The Mask option displays a gray bar over private records, and the Hide option completely removes (hides) private records. See the section that begins on page 72 for more information.

??Assign a password to the Security viewing options. Assigning a password requires you to enter a password to view masked or hidden private entries; not assigning a password enables you (or anyone else) to view individual masked private entries by tapping them, and to view all hidden or masked private entries by selecting Show Records in the Security dialog box.

Assigning a password

You can assign a password to protect your private records and to lock your phone.

To assign a password:

1.Press Option and then press Menu to access the Applications Launcher.

2.Tap the Security icon .

3.Tap the Password box.

4.Enter a password.

5.Hold Option and press Return .

Tap here

6.Enter the same password a second time.

7.Hold Option and press Return to finish.

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44 Managing Your Applications

Recovering from a forgotten password

If you did not lock your phone and you forget your password, you can delete the password from your phone. Deleting a forgotten password also deletes all entries and files marked as Private.

Important: If you synchronize with your computer before deleting a forgotten password, your phone restores your private entries the next time you perform a HotSync operation, but it does not restore the password.

To delete a forgotten password:

1.Tap the Password box.

2.Tap Lost Password.

Tap here

3. Hold Option and press Return for Yes.

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46 Managing Your Applications

PhoneBook

PhoneBook enables you to make and receive telephone calls, and to keep names, addresses, phone numbers, and other information about your personal or business contacts.

In PhoneBook, you can do the following:

??Store thousands of names, addresses, phone numbers, e-mail addresses, and more, in your Contacts list.

??Create up to 50 speed dial entries.

??Dial numbers from the Dial Pad, your Speed Dial list, your Contacts list, or the Call History list on your phone.

??Quickly look up, enter, or duplicate names, addresses, phone numbers, and other information.

??Enter up to five phone numbers (home, work, fax, mobile, etc.) or e-mail addresses for each name.

??Attach a note to each Contacts entry, in which you can enter additional information about the entry.

??Assign Contacts entries to categories so that you can organize and view them in logical groups.

??Display a history list of your incoming and outgoing calls.

To open PhoneBook:

??Press PhoneBook . PhoneBook opens and the Speed Dial view appears.

PhoneBook button

Tip: Press PhoneBook repeatedly to cycle through the Speed Dial, Dial Pad, Contacts, and Call History views. Press and hold PhoneBook to redial the last number you called.

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48 Applications Overview

Blazer Web Browser

Blazer is a wireless Internet browser that lets you browse your favorite web sites while you???re on the go.

Note: To use Blazer, your service plan must include PCS Vision.

In Blazer, you can do the following:

??Access the World Wide Web and display Internet content.

??Create up to 100 bookmarks for quick and convenient access to your favorite web sites.

??Navigate between web pages with familiar toolbar icons.

To open Blazer:

?? Press Blazer . Blazer opens and the Page view appears.

Blazer button

Tip: Press Blazer repeatedly to toggle between the Page and

Bookmark views.

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50 Applications Overview

SMS

SMS provides a way for you to receive short text messages from other people who use mobile phones and subscribe to PCS Vision services.

In SMS, you can do the following:

??Receive short text messages.

??Read incoming messages directly from the Inbox.

??File messages you receive and arrange them by category.

To open SMS:

1.Press Option .

2.Press PhoneBook .

SMS.opens and the Inbox view appears.

Tip: You can also open SMS by tapping the SMS icon in the Applications Launcher.

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52 Applications Overview

CityTime

CityTime helps you keep track of the time anywhere around the globe.

In CityTime, you can do the following:

??Select a home city as a point of reference.

??Display the day and time in four other cities simultaneously.

??Add a definition for any city that isn???t in the default list.

??Display sunrise and sunset information for your home city.

To open CityTime:

1.Press Option .

2.Press Blazer .

Tip: You can also open CityTime by tapping the CityTime icon in the Applications Launcher.

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54 Applications Overview

Expense

Expense lets you keep track of your expenses and then transfer the information to a spreadsheet on your computer.

In Expense, you can do the following:

??Record dates, types of expenses, amount spent, payment method, and other details associated with any money that you spend.

??Assign expense items to categories so that you can organize and view them in logical groups.

??Keep track of vendors (companies) and people involved with each particular expense.

??Log miles traveled for a particular date or expense category.

??Sort your expenses by date or expense type.

??Transfer your expense information to a Microsoft Excel spreadsheet (version 5.0 or later) on your computer. (Microsoft Excel is not included in the PCS Treo 300 package.)

To open Expense:

1.Press Option .

2.Press Menu .

3.Tap the Expense icon .

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56 Applications Overview

Creating records

You can use the following procedure to create a new record in Date Book Plus, the Contacts view in PhoneBook, To Do List, Memo Pad, and Expense.

To create a record:

1.Open the application in which you want to create a record.

2.Do one of the following:

nStart entering data (your phone automatically creates a new record).

Tip: To create another new record, press the bottom scroll button and begin entering data.

nIn Date Book Plus and Contacts view in PhoneBook only: Press Menu

and under Record, select New??? (/N).

nTap New.

3.In Date Book Plus only: Select start and end times for your event, and then hold Option and press Return .

4.Enter text for the record.

Note: You do not have to press Shift to capitalize the first letter of the field. Your phone automatically capitalizes the first letter of each field (except numeric and e-mail fields).

5.Use the scroll buttons, roll the rocker switch or tap a field directly to move between fields.

6.(Optional) Tap Details to select attributes for the record.

7.In Contacts view in PhoneBook only: Hold Option and press Return to finish.

There???s no need to save the record because your phone saves it automatically.

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To purge records:

1.Open the application.

2.Press Menu .

3.Under Record, select Purge (/E). A confirmation dialog box appears.

Date Book Plus: Tap the pick list and select how old a record must be to be purged. Purge deletes repeating events if the last of the series ends before the date that you purge records.

Date Book Plus, To Do List: If you want to save a copy of the purged records to an archive file on your desktop, be sure that the check box is checked. If you don???t want to save a copy, tap the check box to remove the check box.

4. Hold Option and press Return to finish.

If you chose to save a copy of the purged records, your phone transfers them to an archive file on your desktop the next time you perform a HotSync operation.

Note: Purging does not happen automatically. You must use the Purge command to make it happen.

Categorizing records

Categorize records in the Contacts view in PhoneBook, To Do List, Memo Pad, SMS, and Expense applications so that they are grouped logically and are easy to review. (You can also categorize applications. See page 36 for details.)

When you create a record, your phone automatically places it in the category that is currently displayed. If the category is All, your phone assigns it to the Unfiled category. You can leave an entry as Unfiled or assign it to a category at any time.

System-defined and user-defined categories

By default, your phone includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Business and Personal.

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To display a category of records:

1. Tap the category pick list in the upper-right corner of the list screen.

Category pick list

2. Select the category you want to view.

The list screen now displays only the records assigned to that category.

To define a new category:

1. Tap the category pick list in the upper-right corner of the screen.

Category pick list

2.Tap Edit Categories.

3.Tap New.

4. Enter the name of the new category.

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5 Tasks Common

For example, entering a ???ca??? displays ???Chris Cadwell,??? ???David Cagle,??? and ???Carolyn Malestic??? as shown above. Entering ???cmal??? finds only ???Carolyn Malestic.???

2. Use the scroll buttons to select the contact name. 3. Press Return to view the contents of the record.

Using Find

You can use Find to locate any text that you specify, in any application.

To use Find:

1. Press Option and then press Shift to open the Find dialog box.

Tip: If you select text in an application before you opening the Find dialog box, the selected text automatically appears in the Find dialog box.

2.Enter the text that you want to find.

Find is not case-sensitive. For example, searching for the name ???davidson??? also finds ???Davidson.???

Find locates any word that begin with the text you enter. For example, searching for ???plan??? finds ???planet,??? but not ???airplane.???

3. Hold Option and press Return to start the search. Find searches for the text in all records and all notes.

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As your phone searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your phone finishes the search. To continue the search after you tap tap Find More.

4. Tap the text that you want to review.

Using Phone Number Lookup

Phone Number Lookup displays the information you entered in the Contacts view in PhoneBook, and it lets you add this information to a record.

To use Phone Number Lookup:

1.Display the record in which you want to insert a phone number. The record can be in Date Book Plus, To Do List, or Memo Pad.

2.Press Menu .

3.Under Options, select Phone Lookup (/L).

4.If your Contacts view in PhoneBook is sorted by last name, begin to spell the last name. If your Contacts are sorted by first name, begin to spell the first name.

Note: The first initial and last name search in the PhoneBook Instant

Lookup feature is not available in the Phone Number Lookup feature.

Phone Number Lookup displays records that begin with the letters you enter based on the sort method in your Contacts view in PhoneBook. For example, if your Contacts are sorted by last name and you enter ???su,??? the list displays ???John Sung??? and ???Mario

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Looking up names to add to expense records

In Expense, Lookup displays the names of Contacts entries in Phonebook that have data in the Company field. You can add these names to a list of attendees associated with an Expense record.

To add names to an Expense record:

1.Open the Expense record to which you want to add names.

2.Tap Details.

3. Tap Who.

Tap here

4.Tap Lookup.

The Attendees Lookup screen displays all the names of Contacts entries in Phonebook that have data in the Company field.

5.Use the scroll buttons to select the name you want to add.

6.Press Space or Return .

The name appears in the Attendees screen.

7.Repeat steps 4 through 6 to add more names.

8.Hold Option and press Return twice to finish.

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Making records private

In all PIM applications, except Expense, you can make individual records private. Private records remain visible and accessible, however, until you select the Security setting to hide or mask all private records. See the section that begins on page 43 for details.

Hiding and masking private records

You can hide records that you mark as private. When you hide records, they do not appear anywhere in the application. When you mask records, a visual placeholder appears where the record would normally appear. If you define a password, you must enter it to display private records.

Note: As a security measure, masked Contacts records are temporarily hidden when you search for records. So you will not see a placeholder for these records when viewing the results of a Lookup or Find request.

To make a record private:

1.Display the entry that you want to make private.

2.Tap Details.

3.Tap the Private check box to select it.

4.Hold Option and press Return to finish.

To hide or mask all private records:

1.Make sure the records you want to mask are marked private.

2.Press Option and then press Menu to access the Applications Launcher.

3.Tap the Security icon .

4.Tap the Current Privacy pick list.

Tap here

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Note: If you have a password, you must enter your password and then hold Option and press Return to view the record.

To display all private records in a specific application:

1.Open the application in which you want to display the records.

2.Press Menu .

3.Under Options, select Security (/H).

4.Tap the Current Privacy pick list.

5.Tap Show Records.

6.Hold Option and press Return to finish.

Attaching notes

In all PIM applications except Memo Pad, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Date Book Plus, you can attach a note with directions to the location.

To attach a note to a record:

1.Display the entry to which you want to add a note.

2.In Contacts view in PhoneBook only: Press Menu , and under

Record, select Edit Contact (/E).

3.Tap Details.

4.Tap Note.

5.Enter your note.

6.Hold Option and press Return to finish.

A small note icon appears at the right side of any item that has a note.

Note icon

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Bold font

Small font

Large font

5. Hold Option and press Return to finish.

Exchanging and updating data: HotSync operations

The HotSync process automatically synchronizes ??? that is, exchanges and updates ??? data between your phone and desktop software. Changes you make on your phone or desktop software appear in both places after a HotSync operation. HotSync technology synchronizes only the needed portions of files, thus reducing synchronization time. You can synchronize your data directly by connecting your phone to your computer with the HotSync cable or by beaming the data from the IR port on your phone to the IR port on your computer or indirectly with a network. See Section 8 for information about performing HotSync operations via the IR port or a network.

Performing a HotSync operation for the first time

The first time you synchronize your data, you need to enter user information on both the phone and Palm Desktop software. After you enter this information and synchronize, the HotSync Manager recognizes your phone and doesn???t ask for this information again.

If you are a System Administrator preparing several phones for a group of users, you may want to create a user profile. See the section that begins on page 228 before performing the following steps.

Important: You must use the HotSync cable for your first HotSync operation.

The following steps assume that you have already installed the Palm Desktop software. If you have not installed this software, see page 20 for instructions.

To perform a local HotSync operation:

1.Connect your phone to the HotSync cable. See the section that begins on page 19 for details.

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Beaming information

Your phone is equipped with an IR (infrared) port that you can use to beam information to another Palm OS device that???s close by and also has an IR port. The IR port is located on the top of your phone, between the power button and the ringer switch, behind the small dark shield.

You can beam the following information between Palm OS devices:

??The record currently displayed in Date Book Plus, the Contacts view in PhoneBook, To Do List, or Memo Pad

??All records of the category currently displayed in the Contacts view in PhoneBook, To Do List, or Memo Pad

??A special record in the Contacts view of PhoneBook that you designate as your personal business card, containing information you want to exchange with business contacts

??An application installed in RAM memory

You can also use the infrared port to perform HotSync operations. See the section that begins on page 219 for details.

To select a business card:

1.In the Contacts view in PhoneBook, create an entry that contains the information you want on your personal business card.

2.Press Menu .

3.Under Record, select Select Business Card.

4.Hold Option and press Return for Yes.

To beam a record, business card, or category of records:

1.Locate the record, business card, or category you want to beam.

2.Press Menu .

3.Under Record, select one of the following:

The Beam command for an individual record (/B)

In the Contacts view in PhoneBook only: Beam Business Card (/M)

Beam Category (/Y)

4.When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving phone.

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To receive beamed information:

1.Turn on your phone.

2.Point the IR port directly at the IR port of the transmitting phone to open the Beam Status dialog box.

3.When the Beam dialog box appears, select a category for the entry.

Tip: If you do not select a category the entry is placed in the Unfiled category.

4. Hold Option and press Return for Yes.

Tip: When you receive beamed information with the lid closed, you don???t need to respond to the Beam dialog box; simply press the top scroll button for Yes, or the bottom scroll button for No.

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PhoneBook

PhoneBook is the application where you store name and address information about people or businesses, and where you place and receive telephone calls.

PhoneBook has five main views. You can place and receive calls from within any view, and you can also receive calls when the screen is off (but wireless mode must be on). The sections that follow explain how to use each of these views.

To change the PhoneBook view, do one of the following:

??Repeatedly press PhoneBook to cycle through the views.

??Tap the icons in the lower-left corner of the PhoneBook screen.

Note: The Active Call icon and view appear only after you place an outgoing call or receive an incoming call.

When your phone is connected to the PCS Vision data network, the signal strength bars will include gray arrows. When you send and receive data, the arrows turn green and your calls are automatically sent to voicemail.

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6 Application

Tasks

View icons

Active Call view

At the top of each view, many of the following common icons appear to provide wireless mode status information for your phone:

Voicemail notification icon

Using the Speed Dial view

You can store up to 50 phone numbers in the Speed Dial list. There are five pages of numbers that hold ten numbers per page.

Tip: You can keep your Speed Dial list organized by storing different types of numbers on different pages. For example, create separate pages for family, business, friends, and emergency numbers.

Defining a Speed Dial button

For each Speed Dial button you can assign a name, phone number, and extra digits such as an extension. By default, the first slot on the first Speed Dial page is reserved for your PCS voicemail number. You cannot delete this entry or change the phone number, but you can move the voicemail entry to another button and add Extra digits.

To define a Speed Dial button:

1.Open the lid or press PhoneBook if you are in another application.

2.Tap a blank Speed Dial button.

3.Enter the Name you want to assign to the button.

4.Press the bottom scroll button to move to the Number field and enter the phone number associated with the button.

5.Press the bottom scroll button to move to the Extra Digits field and enter an extension number or other additional digits if needed.

Tip: To insert a pause between Extra digits when dialing, enter a comma

(,). Each comma represents a one second pause.

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4. Select the entry you want to use and press Return .

Tip: You can edit the entry by tapping the number or name in the Edit Entry

dialog.

5.In the Edit Entry dialog, tap the Dial Extra Digits automatically check box to automatically dial these digits each time you select this speed dial entry.

6.Press the bottom scroll button to move to the Enable unique ringer

check box, press Space to assign a unique ring tone to incoming calls from the number in this speed dial entry, and then tap

the pick list to select the ring tone.

7.Hold Option and press Return to finish.

Calling a Speed Dial number

Speed dialing enables you to quickly place a call without entering the number. This is particularly useful for numbers you call often, such as your home or office. You can also call a number in your Speed Dial list using the hands-free headset.

To dial a number from the Speed Dial view:

1.Make sure wireless mode is on. See page 10 for details.

2.Press PhoneBook .

3.Use the scroll buttons to select the Speed Dial button for the number you want to call.

Tip: To jump to the next page of Speed Dial buttons, select the first button on the page and press the top scroll button.

4. Press Space to dial.

Tip: You can also tap the Speed Dial button for the number you want to call, or roll the rocker switch to select the button and then press the rocker switch or Return to dial the number.

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Deleting Speed Dial entries

If your Speed Dial list becomes full, or you no longer need an entry, you can delete it.

Note: You cannot delete the Speed Dial button for your PCS voicemail

service.

To delete a Speed Dial entry:

1.From the Speed Dial view, highlight the entry you want to delete.

2.Press Menu .

3.Under Edit, select Edit Speed Dial (/E).

4.In the Edit Entry dialog, tap Delete.

5.Hold Option and press Return twice to confirm deletion.

Arranging the Speed Dial list

As your Speed Dial list grows, you may want to rearrange the entries. For example you might want to store different types of numbers on different pages, or arrange the list alphabetically.

To arrange the Speed Dial list:

1.From the Speed Dial view, press Menu .

2.Under Edit, select Edit Speed Dial Pages (/F).

3.Drag the entries to the slot where you want them to appear.

Drag an entry to another slot or page

Tip: If the new slot is full, the other entries in the column move down one slot, and overflow from the left column moves to the top of the right column. If you drag an entry to a page icon, the entry moves to the first available slot on that page. You cannot drag an entry to a full page.

4. Hold Option and press Return to finish.

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Many desktop software applications also have data import capabilities that enable you to load database files into your Contacts list on your phone. See the section that begins on page 32 and the online Help for your desktop software for more information.

To create a new Contacts entry:

1.Press PhoneBook repeatedly to access the Contacts view .

2.Press Menu .

3.Under Record, select New Contact (/N).

Cursor at Last name

4.Enter the last name of the person you want to add to your Contacts list.

5.Press the bottom scroll button to move to the First Name field and then enter the person's first name.

6.Press the bottom scroll button to move to other fields and then enter the other information that you want to include in this entry.

Tip: Hold Shift and use the scroll buttons to scroll the page up or

down.

7.After you finish entering information, hold Option and press Return to finish.

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6 Application

Tasks

Tip: To create an entry that always appears at the top of the Contacts list, begin the Last name or Company field with a symbol, as in *If Found Call*.

This entry can contain contact information in case you lose your phone.

Duplicating a Contacts entry

You can duplicate existing entries, which can be helpful when you want to enter multiple people from a single organization. When you duplicate an entry, the word Copy appears next to the name in the First Name field.

To duplicate an entry:

1. From the Contacts view, select the name you want to duplicate. 2. Press Menu .

3.Under Record, and select Duplicate Contact (/T).

4.Edit the entry as necessary.

5. Hold Option and press Return to finish.

Calling a number in your Contacts list

You can dial any number that you???ve entered in your Contacts list.

To dial a number in your Contacts list:

1.Make sure wireless mode is on. See page 10 for details.

2.From the Contacts view, use the Instant Lookup feature to select the number you want to call. See the section that begins on page 66 for details.

3. Press Space to dial.

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Tip: You can also roll the rocker switch to scroll to the number you want to call, and then press the rocker switch to dial the number.

If you need to prepend digits, such as *67 to block caller ID or *70 to disable call waiting, tap the Contact entry to access the Dial dialog box, enter the digits, and then hold Option and press Return to dial.

Tap to select a different category

Tap a number to select it

Tap Dial to call the number

4. Close the lid to end the call.

Selecting types of phone numbers

You can select the types of phone numbers or e-mail addresses that you associate with a Contacts entry. Any changes you make apply only to the current entry.

To select other types of phone numbers in an entry:

1.Select the contact name for the entry that you want to change.

2.Press Space to open the entry.

3.Press Menu .

4.Under Record, select Edit Contact (/E).

5.Tap the pick list next to the label you want to change.

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Select the entry you want to add

Tap Add to add selected number

2.Press Menu .

3.Under Record, select Add (/N).

4.In the Contact Edit screen, enter any additional information.

5.Hold Option and press Return to finish.

Tip: To add a number to your Speed Dial list, press Menu , under

Record, select Details (/E), tap Copy Phone #, go to the Speed Dial view, open the Edit Speed Dial screen for the entry where you want to add the number, scroll to the Number field, and then press Menu , under Edit, select Paste (/P) to insert the number.

Purging Call History

Your PCS Treo 300 continues accumulating Call History information for up to 1,000 calls until you purge the Call History list. To conserve storage space, we recommend that you purge this list periodically.

Note: Using the Purge function permanently removes the calls from your phone. You cannot undo this process to restore the information.

To purge entries in Call History view:

1.From the Call History view, press Menu .

2.Under Record, select Purge.

Tip: To delete a specific item, select the item from the Call History view and select Delete Item from the Record menu instead of Purge.

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Caller???s name and phone number if available

Tap Answer to accept the call

Tap Ignore to send the call to voicemail

To answer a call while it is ringing, do any of the following:

??Open the lid if it is closed.

??Tap Answer if the lid is open.

??Press the button on the headset (if it is attached).

To ignore a call and send it directly to voicemail, do any of the following:

??Close the lid if it is open.

??Press the top scroll button.

Note: It takes approximately 30 seconds to send the call to voicemail.

During this interval you can receive another incoming call, but you cannot initiate another call.

To silence the ring, do any of the following:

??Press any application button or the power button on your phone.

??Slide the ringer switch to the silent position .

Note: Placing the ringer switch in the silent position turns off all system sounds, including alarms. When you silence the ringer, Date Book Plus alarms vibrate.

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Using the speakerphone

The speakerphone button enables you to view your phone screen and use other applications while you???re talking on the phone.

Note: The speakerphone feature is optimized for one or two people that are reasonably close to the phone. It is not designed for a conference room or large group. This feature is not available when a headset is attached to your phone.

To use the speakerphone:

1.Place a call.

2.From the Active Call screen, tap Spkrphone.

3. Tap Cancel Spkr to turn off the speakerphone.

Tip: You can also press Space to toggle the speakerphone on and off.

Placing calls on hold

You can place an active call on hold while you use other applications on your phone or complete another task.

To place a call on hold:

1. Place or answer a call.

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Caller???sname and phone number if available

Tap Hold &

Answer

Tap Ignore to send call to voicemail

Tip: You can switch between two active calls by tapping Swap or by pressing the button on the headset (if it is attached). The Swap button appears only when the second call is an incoming call.

To dial another number while a call is in progress:

1.Place the first call on hold.

2.From the Active Call view, repeatedly press PhoneBook to access the view you want to use.

Tip: You can also tap the Speed Dial, Dial Pad, Contacts, or Call History view icons.

3.Dial the number.

4.When the confirmation message appears, hold Option and press Return for Yes.

To use 3-way calling:

1. Place two calls.

Note: You cannot initiate a 3-way call if the second call is an incoming

call.

2.Tap 3-way Call, or press the button on the headset (if it is attached), to join the two calls.

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Forwarding calls

If you need to turn off the wireless mode or know you will be traveling outside a coverage area, you can forward your calls to another number. Keep in mind that airtime charges still apply to your forwarded calls.

Note: Because call forwarding information is stored by the network, it???s a good idea to check the current network settings both before and after you change the call forwarding option.

To forward calls to another number:

1.From the Speed Dial, Dial Pad, or Call History view, press Menu .

2.Under Options, select Call Preferences (/A).

3.Select the call forwarding option you want to use.

Tap here to forward all calls to a

specific number

Tip: You can define multiple forwarding numbers. Select Edit numbers from the list to add, change, or delete a 10-digit forwarding number.

4.Hold Option and press Return to finish.

5.Listen for a confirmation tone. If you do not hear a tone, try calling yourself to see if the call forwards to the correct number.

Other ways to make a call

In addition to using the Speed Dial, Contacts, Dial Pad, and Call History views, you can also place calls in the following ways:

??Redialing the last number

??Returning a missed call

??Dialing an emergency number

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3.From the Unlock Wireless Mode screen or Unlock Communicator screen, tap Make Emergency Call to access the Dial Pad view.

4.Dial 911, *2 (Sprint Customer Care), or any of the three emergency numbers you defined in Security Preferences. See page 111 for information on entering emergency numbers.

Tap Make

Emergency

Call

5. When the E911 Callback Mode dialog appears, tap Exit Mode to return to your phone to normal operations, or tapto redial the 911 operator.

PhoneBook menus

PhoneBook menus are shown here for your reference, and PhoneBook features that are not explained elsewhere in this guide are described here. See page 28 for information about choosing menu commands. The Record and Options menus differ depending on which view is active.

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Preferences

??Remember last category. Determines how the Contacts

list appears when you return to it from another application. If you select this check box, the Contacts list shows the last category you selected. If you clear it, the Contacts list displays the All category.

??List By. Determines how the Contact entries are sorted in

the Contacts view, and also controls the PhoneBook Instant Lookup feature.

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Call

Preferences

6 Application

Tasks

??Enable Digital Roaming. Enables you to access wireless

service from any 1900Mhz network when you are outside a PCS coverage area. If you place calls while roaming outside a PCS coverage area, you will incur roaming charges (if applicable to your service plan).

??Enable Location Privacy. Prevents applications on your

phone from using information about your location. For instance, a wireless directory application might use your location information to provide you with a listing for a store that is closest to you without requiring you to enter your city, state, or zip code. For safety reasons, 911 calls always include location information even if you enable this privacy option.

??Clear Voicemail Icon. Enables you to clear the voicemail

icon when it persists after you???ve checked all your messages. Before using this option, first make sure that you???ve listened to all your voicemail messages, next try turning wireless mode on and off, if the icon still appears, then use this option.

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Application-Specific Tasks 109

Dial

Preferences

??Dial, Email, SMS. Provides other applications access to

PhoneBook???s dialing functions. In most cases you do not need to change these settings.

??Home country. Determines if North American

hyphenation conventions are automatically applied to phone numbers, and whether the following two options are available:

nWhen dialing, add this area code to 7 digit numbers.

Inserts the area code you specify in front of 7-digit

numbers before dialing.

nAlways dial 1 in front of the area code. Inserts a 1 in front

of 10-digit numbers before dialing. If you select a country

other than United States or Canada, numbers are

formatted exactly as they appear in the Contact record.

Rename

Custom

Fields

These custom fields appear at the end of the Contact Edit screen.

Rename them to identify the kind of information you enter in them.

The names you give the custom fields appear in all Contacts records.

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6 Application

Tasks

Wireless Mode Lock: Locks your phone and requires you to enter a password to make outgoing calls (other than emergency numbers). Thedefault password is the last fourdigitsof your phonenumber. You can still receive incoming calls and view your data in handheld mode.

??On Power Off. Locks wireless mode each time you turn off

your phone.

??Immediately. Locks wireless mode upon exiting this dialog

box.

Communicator Lock: Locks your phone upon exiting this dialog box. When Communicator Lock is on, you must enter a password to view your data in handheld mode and to make outgoing calls (other than emergency numbers). You can still receive incoming calls. The default password is the last four digits of your phone number.

Important: If you use Communicator Lock to lock your phone, you must enter the exact password to re- activate your phone. If you forget the password, you need to perform a hard reset to resume using your phone. Performing a hard reset deletes all the records in your phone; however, you can restore all previously synchronized data at the next HotSync operation. See page 235 for details. Note that performing a hard reset provides access only to handheld mode. To resume using wireless mode, you must contact Sprint to obtain the unlock code.

Custom Emergency Numbers. Enables you to define three numbers that you can dial manually when your phone is locked.

Enables you to change the default password.

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Phone Info

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112 Application-Specific Tasks

A record in Date Book Plus is called an ???event.??? An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines. When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour. You can easily change the start time and duration for any event.

Note: It???s possible to schedule events that overlap, but Date Book Plus makes it easy to find such conflicts. See page 126 for details.

You can also schedule events that occur on a particular date but have no specific start or end times, such as birthdays, holidays, and anniversaries. These are referred to as ???untimed events.??? Untimed events appear at the top of the list of times, marked with a diamond. You can have more than one untimed event on a particular date.

You can also schedule a repeating event, such as a weekly meeting, and continuous events, such as a three-day conference or a vacation.

To schedule an event:

1.Select the date on which you want to schedule the event as described in the previous section.

2.Type the time the event begins to open the Set Time dialog box. For example, type 4 for 4:00.

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6 Tap to change minutes

Tap to scroll to later hours

3.If the event is longer than an hour, press the bottom scroll button and type the end time.

4. Hold Option and press Return to finish.

5. Enter a description of the event. You can enter up to 255 characters.

Event description

Time bar shows duration

6.Tap a blank area of the screen to deselect the event. A vertical line appears next to the time, indicating the duration of the event.

To schedule an untimed event:

1.Select the date on which you want to schedule the event. See page 113 for details.

2. Press Menu .

3. Under Record, select New Appointment (/N).

4. Hold Option and press Return so that no start or end times are defined for the new event.

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Application-Specific Tasks 115

Tip: You can also create a new untimed event by making sure no event is selected and then entering a description.

5. Enter a description of the event.

New untimed event

No time selected

6. Tap a blank area on the screen to deselect the untimed event.

Note: If you create an event and decide later that there is no particular start or end time, you can easily change it to an untimed event. Tap the time of the event in the Date Book Plus screen, tap No Time, and then hold Option and press Return to finish.

Rescheduling an event

You can easily make changes to your schedule with your phone.

To reschedule an event:

1.Tap the event you want to reschedule.

2.Tap Details.

3.To change the time, tap the Time box and select a new time.

4.To change the date, tap the Date box and select a new date.

5.Hold Option and press Return to finish.

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turn on your phone and hold Option and press Return to dismiss it.

To dismiss the alarm reminder, do one of the following:

??Tap 5 min, 10 min, 30 min, or Other to reset the alarm to notify you in a specified period of time.

??Press the top scroll button.

Scheduling repeating or continuous events

The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days. A birthday is a good example of an event that repeats annually. Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day.

Typically, a continuous event is an untimed event such as a business trip or a vacation that continues for several days but doesn???t occur at a particular time of day.

To schedule a repeating or continuous event:

1.Tap the event.

2.Tap Details.

3.Tap the Repeat box to open the Change Repeat dialog box.

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ApplicationTasks

Repeat box 6

4.Tap Day, Week, Month, or Year to set how often event repeats. For a continuous event, tap Day.

5.Enter a number that corresponds to how often you want the event to repeat on the Every line.

For example, if you select Month and enter the number 2, the event repeats every other month.

6.To specify an end date for the repeating or continuous event, tap the End on pick list and tap Choose Date. Use the date picker to select an end date.

7. Hold Option and press Return to finish.

After you schedule a repeating or continuous event, this icon appears to the far right of the event.

Changing and deleting repeating or continuous events

If you change or delete a repeating or continuous event you can apply the action to only the current event, to all instances of the event, or to the current event and instances that follow.

To change or delete repeating events:

1.Select the record you want to change or delete.

2.Tap Details.

3.Enter the change.

4. Hold Option and press Return to accept the change, or tap

Delete.

5. Tap one of the following:

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Application-Specific Tasks 119

Current. Changes or deletes only the current instance of the repeating event.

All. Changes or deletes all past, current, and future occurrences of this event.

Following. Changes or deletes the current event and all future occurrences of this event.

Considerations for repeating or continuous events

Keep the following points in mind:

??If you change the start date of a repeating event, your phone calculates the number of days you moved the event. Your phone then automatically changes the end date to maintain the duration of the repeating event.

??If you change the repeat interval (e.g., daily to weekly) of a repeating event, past occurrences (prior to the day on which you change the setting) are not changed, and your phone creates a new repeating event.

??If you change the date of an occurrence of a repeating event (e.g., from January 14th to January 15th) and apply the change to All occurrences, the new date becomes the start date of the repeating event. Your phone adjusts the end date to maintain the duration of the event. If you apply the change to Current or Future occurrences, past occurrences (prior to the day on which you change the setting) are not changed.

??If you change other repeat settings (e.g., time, alarm, private) of a repeating event and apply the change to Future occurrences, your phone creates a new event. The start date of this new event is the day on which the setting is changed. Past occurrences (prior to the day of the change) are not changed.

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120 Application-Specific Tasks

??Use the scroll buttons or rocker switch to move between weeks. You can also tap the scroll arrows in the upper-right corner to move forward or backward a week.

??Press Menu , and under Options, select Go to Week (/O). Tap a number to select a different week.

??Tap Go to open the date selector use the scroll buttons to select a week and then hold Option and press Return to finish.

??Tap the number of weeks to toggle between a one week view and a two week view.

Working in Month View

The Month View screen shows which days have events scheduled. Dots and lines in the Month View indicate events, repeating events, and untimed events.

Previous/next month

Dashed line indicates continuous or repeating event

Dots on right or left side indicate events

Dots below date indicate untimed events

Month View icon

You can control the dots and lines that appear in the Month View. See page 131 for details.

Tips for using Month View

Keep the following points in mind:

??Tap a day in the Month View to display that day in the Day View.

??Use the scroll buttons or rocker switch to move between months. You can also tap the scroll arrows in the upper-right corner to move forward or backward a month.

??Press Menu , and under Options, select Go to Month (/O) to open the date selector and select a different month.

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List View button

Tips for using List View

Keep the following points in mind:

??Tap a line to select it. The start and end time display briefly in the title bar. To redisplay the event details, tap to the left of the description.

??Tap the description of the selected line to display the event in Day View.

??Use the scroll buttons or rocker switch to select specific items on the screen. You can also tap the up scroll arrow in the upper-right corner to jump forward by one of the following: 1 Day, 1 Week, 1 Month, or Pick (a specific date). Then tap the scroll arrows to move forward or backward a week.

??Press Menu , and under Options, select Go to Date (/O) to open the date selector and select a different date.

??Press Menu , and under Options, select List View Preferences (/L) to set display options.

Spotting event conflicts

With the ability to define specific start and end times for any event, it???s possible to schedule events that overlap (an event that starts before a previous event finishes).

An event conflict (time overlap) appears in the Week View as overlapping bars. The Day View displays overlapping brackets to the left of the conflicting times.

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126 Application-Specific Tasks

??To convert an existing event to a floating event, select the event, tap

Details, tap Float as the Type, and then hold Option and press Return to finish.

??When you complete a repeating floating event, it marks only the current occurrence of the event as complete.

??Avoid scheduling a floating event that repeats daily. These events can accumulate quickly unless you complete them each day.

??When viewing a floating event in a desktop application, the Note field will contain a series of characters: ##f@@@@@@ for an incomplete event and ##c@@@@@@ for a complete event. Do not remove or edit these characters.

Working with To Do items

Date Book Plus can create and display To Do items. To Do items appear in priority order at the top of the Day View screen.

To create To Do items in Date Book Plus:

1.From the Day View, press Menu .

2.Under Record, select New To Do (/T).

3.Enter a description of the To Do item.

4.Tap a blank area on the screen to deselect the item.

To mark a To Do item complete:

?? Tap the check box next to the item.

Tips for using To Do items:

??When you create a To Do item in Date Book Plus, the priority and category are based on the settings in the Create Options dialog box. See the section that begins on page 135 for details.

??If a To Do item does not appear in Date Book Plus, confirm that the category assigned to the item is selected. See the section that begins on page 135 for details.

??If you do not complete a To Do item on or before the due date, then an ! (exclamation mark) appears next to the item as a reminder that it is overdue.

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Options menu

ApplicationTasks

Week View

6

Day View

Week View with Text

Month View

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Application-Specific Tasks 131

Preferences

(Day View)

??Start/End Time. Defines the start and end times for Date

Book Plus screens. If the time slots you select do not fit on one screen, you can tap the scroll arrows to scroll up and down.

??Event Duration. Defines the default duration for new

events.

??Week Start. Defines the first day of the week. This setting

overrides the System Preferences setting for all Date Book Plus views.

??Initial View. Defines the view that appears when you start

Date Book Plus.

??Button Views. Defines which views display when you

repeatedly press the Date Book Plus button. By default, all views appear.

??Display Options. Opens the Display Options dialog box

where you can define the following options:

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132 Application-Specific Tasks

Display

Options

6 Application

Tasks

??Show Time Bars. Activates the time bars that appear in

the Day View. The time bars show the duration of an event and illustrate event conflicts

??Compress Day View. Controls how times appear in the

Day View. When Compress Day View is off, all time slots display. When it is on, start and end times display for each event, but blank time slots toward the bottom of the screen disappear to minimize scrolling.

??Show PM Label. Displays a ???p??? after PM times.

??Show End Times. Displays all time bars and time slots for

end times of an event.

??Scroll Before Day Move. Determines whether the front

panel scroll buttons will scroll up and down within the current day before scrolling to the previous or next day.

??Auto-scroll Time. Displays events based on the time of

day when the Day View contains more than one screen of information.

?? Float Advance at Midnight. Advances floating events to the next day at midnight of the current day.

?? Show Completed Floating Events. Displays completed

floating events.

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Application-Specific Tasks 133

Alarm

Preferences

??Alarm Sound. Sets the tone of the alarm.

??Snooze Sound. Sets the tone of the snooze alarm.

??Remind Sound. Sets the tone of the reminder alarm. The

reminder alarm sounds when the snooze alarm is not acknowledged.

??Play Sound. Defines how many tones the alarm emits

before it stops. The choices are Once, Twice, 3 Times, 5 Times, and 10 Times.

??Repeat Alarm. Defines how many times the alarm repeats

when it is not acknowledged. The choices are Once, Twice, 3 Times, 5 Times, 10 Times, and 100 Times.

??Every. Defines how often the alarm sound repeats. The

choices are Minute, 5 minutes, 10 minutes, and 30 minutes.

??Alarm Preset. Automatically sets an alarm for each new

event. The silent alarm for untimed events is defined by minutes, days, or hours before midnight of the date of the event.

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134 Application-Specific Tasks

Week

Preferences

??Time Format. Defines the format of the time display. The

choices are No Time, 11p, 11:30p, 23, 23:30.

??Display To Do. Defines where To Do items will appear on

the Date Book Plus screen. The choices are Top, Bottom, and Hide.

??Week Start. Defines the first day of the week for Week View

with Text.

??Wordwrap Single Entry. Wraps text in cells that contain a

single event to display as much text as will fit in the cell.

??Hide Untimed Floating Events. Removes untimed floating

events from the Week View with Text display.

??Show Journal. Displays a Daily Journal entry.

??Include Week Numbers in Title. Displays the selected week

number in the title bar.

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136 Application-Specific Tasks

Month

Preferences

6 Application

Tasks

?? Show Timed Events. Displays events that you assigned to a specific time.

?? Show Untimed Events. Displays events that you assigned to a date, but did not assign to a specific time.

?? Show Daily Repeating Events. Displays events that repeat

each day.

?? Include Week Numbers in Title. Displays week numbers in

the title bar for the first and last weeks in the month.

?? Show Zero Duration Events. Displays events that have no duration in the Month View display.

Year

Preferences

?? Hide Floating and Done Items. Removes floating events

and completed To Do items from the Year View display. ?? Hide Untimed Events. Removes untimed events from the

Year View display.

?? Hide Zero Duration Events. Removes events without a

duration from the Year View display.

?? Hide Events <. Removes events that are shorter than the time you specify from the Year View display. The choices are 0.5, 1, 2, 4, 8, and 12.

??Hide Daily Repeating Events. Removes events that repeat

daily from the Year View display.

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Application-Specific Tasks 137

List View

Preferences

??Date Book. Determines which type of events appear in the

List View display. The choices are: Appt, Float, Done,

Alarms Only, and Repeat events only appear once.

??To Do. Determines which type of To Do items appear in

the List View display. The choices are All, Not Complete, Complete, and None. If you choose either Not Complete or Complete, you also have the following choices: Dated

& Undated, Dated only, and Undated only.

??Filter by Text. Displays events that contain the text you

enter in this field and hides events that do not contain this text.

??Show. Determines the type of information that will

appear for each event. The choices are Day Name and Time.

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138 Application-Specific Tasks

6.Hold Option and press Return to finish.

While a page is loading, a Progress icon appears in the lower right corner of the screen. You can tap links to other pages as soon as they appear. You don???t need to wait until a page fully loads. To stop loading a page, tap the Stop icon in the lower left corner of the screen.

Tap to go to home page

7. Navigate within a web site, by doing any of the following:

nTo scroll through a page, use the scroll buttons or tap the onscreen arrows or scroll bar (if one appears).

nTo move between elements on a page, such as fields, icons, or buttons, roll the rocker switch or hold Shift and use the scroll buttons.

nTo select an element on a page, move to the element and press the rocker switch or tap the element on the screen.

nTo move to between pages when no elements are highlighted, press

Return to move to the next page or Backspace to move to the previous page.

Tip: To view a list of web sites that are optimized for your phone, go to the home page, and then tap Web Portals.

Working with bookmarks

The Bookmark view makes it easy for you to get to web sites you visit often.

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4. Hold Option and press Return to finish.

Tip: You can also add a bookmark by tapping an empty bookmark slot in the Bookmark view and entering a Name, Description, and URL for the page you want to bookmark.

To define a bookmark:

1.From the Bookmark view, press Menu .

2.Under Bookmark, select Add Bookmark (/A).

Tip: You can also open the New Bookmark dialog box by tapping an empty bookmark slot.

3.Enter a Name, Description, and URL for the page you want to bookmark.

Tap an empty slot

4. Hold Option and press Return to finish.

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Arranging your bookmarks

As your bookmark list grows, you may want to rearrange the entries or move entire pages. You can assign a title to each bookmark page and arrange the entries by category. For example, if you want to create a page with links to various sports scores, you might name the page Scores.

To assign page category titles:

1.From the Bookmark view, press Menu .

2.Under Bookmark, select Edit Bookmark (/E).

3.Tap the page icon to which you want to assign a title.

4.Enter the title.

5.Hold Option and press Return to finish.

To rearrange bookmark entries:

1.From the Bookmark view, press Menu .

2.Under Bookmark, select Edit Bookmark (/E).

3.Drag the entries to the slot where you want them to appear.

Drag an entry to another slot or

page

Tip: If the new slot is full, the other entries move down one slot as the rows fill from top to bottom. If you drag an entry to a page icon, the entry moves to the first available slot on that page.

4. Hold Option and press Return to finish.

To rearrange bookmark pages:

1.From the Bookmark view, press Menu .

2.Under Bookmark, select Edit Bookmark (/E).

3.Drag the page to the slot where you want it to appear.

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Properties Displays the Page Properties dialog box where you can view the Page Name, URL, Size (Bytes) and whether the page was loaded from the cache.

Bookmarks menu

Bookmark view

Go menus

Bookmark view

Page view

Options menu

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Advanced tab:

??Cache Size (K). Displays the amount of memory that

Blazer reserves to store recently viewed pages. The amount of free memory available on your phone appears below this option.

??Clear. Erases all the pages stored in the cache. You cannot

cancel or undo this action.

??Accept Cookies. Enables the receipt of Internet cookies.

The default setting for this option is on.

??Clear Cookies. Erases all the cookies stored on your phone.

You cannot cancel or undo this action.

??Set Proxy. Opens the Set Proxy dialog box where you can

enter advanced HTTP proxy server settings. If your network requires you to go through a proxy server when you connect to the Internet, use this dialog box to enter the proxy server settings. Contact your system administrator for details.

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respond.

Selected item

Button changes based on selected item

3.Press Space to open the application associated with the selected item.

Copying text messages

You can save time by copying text from your messages.

To copy an entire message:

1.From the Messages list, tap the text of the message you want to copy.

2.Press Menu .

3.Under Edit, select Copy Message (/C).

4.Open the application where you want to insert the text.

5.Press Menu .

6.Under Edit, select Paste (/P).

To copy specific text within a message:

1.Open the message containing the text you want to copy.

2.Highlight the text you want to copy

3.Press Menu .

4.Under Edit, select Copy (/C).

5.Open the application where you want to insert the text.

6.Press Menu .

7.Under Edit, select Paste (/P).

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Options menus Tasks Application

Preferences

6

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Application-Specific Tasks 157

To Do List

To Do reminds you of tasks you have to complete. A record in To Do List is called an ???item.???

To create a To Do item:

1. Press Option and then press Date Book Plus .

Tip: You can also access To Do List by tapping the To Do List icon in the Applications Launcher.

2.Enter the text of the To Do item. The text can be longer than one line.

New To

Do item

3. Press a scroll button to deselect the To Do item.

Setting priority

The priority setting for items lets you arrange your To Do items according to their importance or urgency. The default setting is to arrange To Do items by priority and due date, with priority 1 items at the top. If you have a number of items in your list, changing an item???s priority setting may move its position in the list.

Note: When you create a new To Do item, its priority is automatically set to level 1, the highest (most important) level. If you select another item first, however, the item you create appears beneath the selected item and is given the same priority as the selected item.

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5. Hold Option and press Return to finish.

Tip: If you turn on the Show Due Dates option in the To Do Show options dialog, you can tap directly on the due date in the To Do list to open the pick list shown in step 4.

Assigning a category

You can associate any To Do item with a category. You can also sort the items that appear in the list based on their category.

To assign a category for a To Do item:

1.Tap the text of the item whose details you want to change.

2.Tap Details.

3.Tap the Category pick list.

Tap here

4.Tap the category that you want to assign the item.

5.Hold Option and press Return to finish.

Tip: If you turn on the Show Categories option in the To Do Show options dialog, you can tap directly on the category in the To Do list to assign categories.

Checking off a To Do item

You can check off a To Do item to indicate that you???ve completed it. You can set To Do List to record the date that you completed the To Do item, and you can choose to show or hide completed items as described on page 161.

To check off a To Do item:

?? Tap the check box on the left side of the item.

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3. Hold Option and press Return to finish.

To Do List menus

To Do List menus are shown here for your reference, and To Do List features that are not explained elsewhere in this guide are described here. See page 28 for information about choosing menu commands.

Record menu

Options menu

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162 Application-Specific Tasks

To set your remote cities:

1.Tap a pick list in the lower part of the CityTime screen and select the city closest to the city you want to display.

Tap to select a remote city

Tip: If a nearby city isn???t in the list, you can use the Edit Cities command to add a new city to the list. See the next section for details.

2.Tap the remaining pick lists and select the other three cities you want to display.

Tip: You can temporarily display the day and time for any other city by tapping the city???s location on the map display.

Adding cities

If the city you want to display is not in the predefined list, you can use the Edit Cities command to add it.

To add a city to the list:

1.Press Menu .

2.Under Options, select Edit Cities (/E).

3.Tap New.

4.Enter the city name and other information.

5.Hold Option and press Return to finish.

CityTime menus

CityTime menus are shown here for your reference, and CityTime features that are not explained elsewhere in this guide are described here. See page 28 for information about choosing menu commands.

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Calculator

Calculator includes two operating modes: Basic and Advanced. In Basic mode you can perform simple mathematical calculations. In Advanced mode you can access scientific functions and perform sophisticated math calculations. This section explains how to select the operating mode and use the buttons and menu options available in each mode.

Selecting the Calculator mode

The Toggle Mode command enables you to choose whether you want to work in Basic Calculator mode or Advanced Calculator mode. You can change modes at any time.

To select the Calculator mode:

1. Press Option and then press Memo Pad .

Tip: You can also access Calculator by tapping the Calculator icon in the Applications Launcher.

2.Press Menu .

3.Under Options, select Toggle Mode (/M).

Tip: You can also toggle between Basic and Advanced mode by holding Option and repeatedly press Memo Pad .

Using the Basic Calculator buttons

The Basic Calculator includes the following buttons.

Clears the last number you entered. Use this button if you make a mistake while entering a number in the middle of a calculation. This button enables you to re-enter the number without starting the calculation over.

Clears the entire calculation and enables you to begin a fresh calculation.

Toggles thecurrentnumberbetween a negativeand positive value. If you want to enter a negative number, enter the number first and then press the +/- button.

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Logic buttons

Shifts the value to the left and fills the new places with zeros.

Enters D in a hexadecimal calculation.

Enters E in a hexadecimal calculation.

Enters F in a hexadecimal calculation.

Calculates bit-by-bit commonalities between two arguments.

Calculates bit-by-bit unique occurrences in two arguments.

Shifts the sign bit to the right in signed mode.

Enters A in a hexadecimal calculation.

Enters B in a hexadecimal calculation.

Enters C in a hexadecimal calculation.

Calculates the inverse of each bit of the argument.

Calculates the exclusive OR between two arguments.

Statistics buttons

Adds the current value to the end of the statistics memory list. You can store up to 200 values.

Calculates the mean of the values in the statistics memory list.

Calculates the standard deviation based on a population of n.

Calculates the standard deviation based on a population of n-1.

Calculates the sum of the values in the statistics memory list.

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Indicates the current value is entered in degrees Kelvin. When you tap this button after tapping another unit of measure, it converts the value to degrees Kelvin.

Indicates the current value is entered in degrees Celsius. When you tap this button after tapping another unit of measure, it converts the value to degrees Celsius.

Length buttons

Indicates the current value is entered in inches. When you tap this button after tapping another unit of measure, it converts the value to inches.

Indicates the current value is entered in feet. When you tap this button after tapping another unit of measure, it converts the value to feet.

Indicates the current value is entered in yards. When you tap this button after tapping another unit of measure, it converts the value to yards.

Indicates the current value is entered in miles. When you tap this button after tapping another unit of measure, it converts the value to miles.

Indicates the current value is entered in nautical miles. When you tap this button after tapping another unit of measure, it converts the value to nautical miles.

Indicates the current value is entered in millimeters. When you tap this button after tapping another unit of measure, it converts the value to millimeters. Indicates the current value is entered in centimeters. When you tap this button after tapping another unit of measure, it converts the value to centimeters. Indicates the current value is entered in meters.When you tap this button after tapping another unit of measure, it converts the value to meters.

Indicates the current value is entered in kilometers. When you tap this button after tapping another unit of measure, it converts the value to kilometers.

Area buttons

Indicates the current value is entered in square inches. When you tap this button after tapping another unit of measure, it converts the value to square inches.

Indicates the current value is entered in square feet. When you tap this button after tapping another unit of measure, it converts the value to square feet. Indicatesthecurrentvalueisenteredinsquare yards.Whenyoutapthisbutton after tapping another unit of measure, it converts the value to square yards. Indicates the current value is entered in acres. When you tap this button after tapping another unit of measure, it converts the value to acres.

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Indicates the current value is entered in cubic feet. When you tap this button after tapping another unit of measure, it converts the value to cubic feet.

Indicatesthecurrentvalueisenteredincubicmeters.Whenyoutapthisbutton after tapping another unit of measure, it converts the value to cubic meters.

Creating a custom view

You can modify any existing Advanced Calculator view to create your own view. While customizing a view, you can change the button names as well as the button definitions.

To create a custom view:

1.From the Advanced Calculator screen, press Menu .

2.Under Program, select Export (/E).

3.Tap the pick list and select the view you want to modify.

4.Tap Export.

5.Hold Option and press Return twice.

6.In Memo Pad, open the memo containing the definition you selected in step 3.

7.Modify the definition, and then hold Option and press Return

.

8.From the Advanced Calculator screen, press Menu .

9.Under Program, select Import (/I).

10.Tap the pick list and select the view you modified.

11.Tap Import.

12.Tap Replace to change an existing definition, or tap Add to create an additional definition.

13.Hold Option and press Return twice to finish.

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Expense

Expense enables you to record the date, expense type, and the amount that you spent. A record in Expense is called an ???item.??? You can sort your Expense items into categories or add other information that you want to associate with the item.

To create an Expense item:

1.Press Option and then press Menu to access the Applications Launcher.

2.Tap the Expense icon .

3.Enter the amount of the expense.

Cursor of new item

Tap New

4. Tap the Expense type pick list and select a type from the list.

Tap here

Note: As soon as you select an expense type, your phone saves the entry.

If you don???t select an expense type, it doesn???t save the entry.

Tip: A quick way to create a new Expense item is to make sure that no

Expense item is selected in the Expense list, enter the first letter(s) of the expense type, and then enter the numerical amount. This technique takes

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ApplicationTasks

Tap Edit currencies

6

2.Tap each Currency pick list and select the country whose currency you want to display on that line.

3. Hold Option and press Return twice to finish.

Defining a custom currency symbol

If the currency you want to use is not in the list of countries, you can create your own custom country and currency symbol.

To define a custom currency symbol:

1. Press Menu .

2.Under Options, select Custom Currencies (/Y).

3.Tap one of the four Country boxes.

Tap a

Country box

4.Enter the name of the country and the symbol that you want to appear in Expense.

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5. Hold Option and press Return twice to finish.

Note: If you want to use your custom currency symbol as the default for all

Expense items, select the symbol in the Preferences dialog box. If you want to use your custom currency symbol only for a particular Expense item, select the symbol in the Receipt Details dialog box associated with that item.

Show Options

Show Options define the sort order and other settings that relate to your Expense items.

To open the Show Options dialog box:

1.In the Expense list, tap Show.

2.Select any of the options.

3. Hold Option and press Return to finish.

Transferring your data to Microsoft Excel

After you enter your expenses into the Expense application on your phone, you can view and print the data with your computer.

Note: You need Microsoft Excel version 5.0 (or later) to view and print your Expense data using one of the provided templates. Microsoft Excel is not included with the PCS Treo 300 package. The procedures in this section

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To create or print an expense report:

1.Perform a HotSync operation to transfer your latest Expense data to your computer.

2.Do one of the following:

nClick Expense in Palm Desktop software to open Microsoft Excel and the Expense Report configuration dialog box.

nFrom the Windows Start menu, click Programs, Palm Desktop, Expense Reports, and then choose your user name.

3. Click the expense category that you want.

Click to select

Categories

Tip: You can press Ctrl+click to select multiple categories. To print the expenses associated with all of your Expense categories, select All in the Categories group.

4.If you want to define an end date for the expense report, enter the date in the End Date box.

Note: If you do not specify an end date, all expense entries for the selected categories appear ??? up to the date of the last HotSync operation.

5. Do one of the following:

nClick Print to display the expense report in the Print Preview window, and then click Print in the Microsoft Excel window to print your expense report.

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If you want to streamline or customize your expense reports, you can change these templates. For example, you can add your company name to a template.

To view your expense data using a Microsoft Excel template:

1.Display your expense data in a Microsoft Excel spreadsheet as described in the previous procedure.

2.Click Options.

Enter name and other information

Choose expense template

3.Enter name, department, and other information as necessary for your expense report.

4.Click the Templates menu; then select an expense template.

5.Click OK.

Expense menus

Expense menus are shown here for your reference, and Expense features that are not explained elsewhere in this guide are described here.

See page 28 for information about choosing menu commands.

Record menu

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Options menu

ApplicationTasks

Preferences

6

??Use automatic fill. Lets you select an expense type by

entering the first letter of an expense type. For example, if you enter the letter ???T,??? it enters the ???Taxi??? expense type. Entering ???T??? and then ???E??? enters ???Telephone??? which is the first expense type beginning with the letters ???TE.???

??Default currency. Sets the default currency symbol for

Expense.

About Expense Shows version information for Expense.

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Viewing Preferences

To open the Preferences screens:

1.Press Option and then press Menu to access the Applications Launcher.

2.Tap the Preferences icon .

3.Tap the pick list in the upper-right corner of the screen.

4.Select the Preferences screen you want to view.

Buttons Preferences

The Buttons Preferences screen enables you to associate different applications with the application buttons on the front of your phone and the HotSync button on the cable. For example, if you find that you seldom use Memo Pad and often use SMS, you can assign the button to start SMS. Any changes you make in the Buttons Preferences screen become effective immediately; you do not have to change to a different screen or application. If you assign a different application to a button, you can still access the original application using the Applications Launcher.

To change the Buttons Preferences:

1. Tap the pick list next to the button or icon you want to re-assign.

Tap arrow to show pick list

2. Tap the application that you want to assign to the button.

Tip: To restore all of the buttons to their factory settings, tap Default.

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4. Tap the Dialing pick list and select TouchTone or Rotary.

Note: Select Rotary only if your telephone service does not support TouchTone dialing.

5.Tap the Volume pick list and select the speaker volume.

6.Tap Details.

7.Enter the initialization string appropriate for your phone.

8.Hold Option and press Return twice to return to the Connection Preferences screen.

Digitizer Preferences

The Digitizer Preferences screen opens the digitizer calibration screen. This is the same screen that appears when you start your phone for the first time. You can recalibrate your screen after a hard reset, or if your digitizer drifts.

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Note: This setting controls the Day, Week, Month, Year, and List views in

Date Book Plus and all other aspects of your phone that display a calendar.

4.Tap the Numbers pick list, and select formats for the decimal point and thousands separator.

General Preferences

The General Preferences screen enables you to set the time, date, auto shutoff interval, the beam receive feature, and sounds for your phone. See the section that begins on page 15 for information on setting the time and date.

Auto-off delay

Your phone has an automatic shutoff feature that turns off the power after a period of inactivity. This feature conserves battery power if you forget to turn off your phone. If you find that your phone shuts itself off before you finish viewing information on the screen, increase the auto- off setting.

To set the Auto-off delay:

1.Tap the Auto-off pick list.

2.Tap the setting you want to use for the automatic shutoff feature: 30

seconds, 1 minute, 2 minutes, or 3 minutes.

Note: The Auto-off setting turns off only the handheld mode on your phone. It does not turn off your phone???s wireless mode. So, you can still receive calls, e-mail and text messages after the automatic shutoff period.

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Connecting automatically

To take advantage of the persistent data connections available on your phone, you can choose to automatically connect to the PCS high-speed data network whenever you are inside a coverage area and you turn on wireless mode.

Tip: To connect to a Simple or Mobile IP template which you define using the Network Preferences screens, select the desired template before beginning these steps.

To choose an automatic connection:

1.Press Menu .

2.Under Options, select Preferences (/R).

Tap check box

3.Tap the check box.

4.Hold Option and press Return to finish.

Creating a new packet data configuration

A service template stores Network Preferences settings that you can save and reuse. Use the Service setting to create a new service template for your packet data configuration.

You can create additional service templates from scratch or by duplicating another template you created and editing information. After you create a new or duplicate template, you can add and edit settings by tapping the Modify button which appears on the screen after you create the template.

Note: You cannot duplicate the Sprint service template, and you must obtain a special unlock code from Sprint to modify the Details and Advanced Network Preferences settings.

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Enter your user name here

Note: Most packet data servers do not accept spaces in the user name.

Entering a password

The Password box identifies the password you use to log into your packet data network. Your entry in this field determines whether your phone prompts you to enter a password each time you log into your network:

??If you do not enter a password, your phone displays the word ???Prompt??? in this field and asks you to enter a password during the login procedure.

??If you enter a password, your phone displays the word ???Assigned??? in this field and does not prompt you to enter a password during the login procedure.

Note: If you are concerned about security, select the Prompt option and do not enter a password.

To enter a password:

1.Tap the Password field.

2.Enter the password you use to log into your server.

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200 Setting Preferences for Your Phone

Connecting to your service

After you set your Connection and Network Preferences, establishing a connection to your packet data network is easy.

To establish a connection:

??Tap Connect to sign on to the packet data network defined in the current service template.

Your communication displays Service Connection Progress messages.

Tip: To see expanded Service Connection Progress messages, press the bottom scroll button.

To close a connection:

??Tap Disconnect to terminate the connection between your phone and your packet data network.

Adding detailed information to a Mobile IP service template

A Mobile IP service template provides a persistent data connection to your packet data network while moving between data service regions within your home network. Mobile IP networks require you to supply an HA (Home Agent) server address which acts like a forwarding address. The HA server translates the IP address on your phone into a ???care of??? address and enables other devices to locate you as you roam through the network.

If you are creating a new Mobile IP service template, you need to provide additional information to connect to your packet data network. You use the Details and Advanced dialog boxes to add additional information to the selected service template.

To define a Mobile IP service template:

1.Tap Details.

2.Make sure the Mobile IP check box is selected.

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Tap to select automatic IP address

To enter a permanent IP address:

1.Tap Advanced.

2.Tap the IP Address check box to deselect it and display a permanent IP address field below the check box.

Tap to deselect automatic IP address

3.Tap the space to the left of the first period, and then enter the first section of the IP address.

Note: Each section must be a number from 0 to 255.

4.Tap and enter the remaining sections of the IP address.

5.Hold Option and press Return to finish.

Defining Tunneling and SPI in a Mobile IP service template

Tunneling and SPI (Security Parameter Index) are advanced parameters that you can use to configure a Mobile IP service template. Consult your System Administrator to obtain the correct settings.

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204 Setting Preferences for Your Phone

Deselect check box

2.Deselect the Mobile IP check box.

Defining the IP address in a Simple IP service template

Everyone who logs on to the Internet needs to have a unique identifier (an IP address), whether permanent or temporary. Some networks dynamically assign a temporary IP address when clients log in. The IP Address field lets you identify whether your network provides automatic (dynamic) temporary IP addressing.

Note: Most networks automatically assign IP addresses. Leave the

Automatic IP Address option checked unless you are certain you need to manually enter IP address information.

To identify dynamic IP addressing:

1.Tap Advanced.

2.Tap the IP Address check box to select it.

Tap to select automatic IP address

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To enter a primary and secondary DNS:

1. Tap the Query DNS check box to deselect it.

Tap to deselect check box

2.Tap the space to the left of the first period in the Primary DNS field, and then enter the first section of the IP address.

Note: Each section must be a number from 0 to 255.

3.Repeat step 2 for the second, third, and last sections of the Primary DNS field.

4.Repeat steps 2 and 3 for the Secondary DNS number.

5.Hold Option and press Return to finish.

Deleting a service template

There is only one way to delete a service template: use the Delete command from the Service menu.

To delete a service template:

1.Tap the Service pick list.

2.Tap the service template you want to delete.

Note: You cannot delete the predefined Sprint templates.

3.Press Menu .

4.Under Service, select Delete (/D).

5.Hold Option and press Return to finish.

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Viewing the Network Log

If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your packet data network, take a look at the Network Log. The Network Log lists all of the communication that occurs between your phone and your server during the login procedure. The information in the Network Log can help your System Administrator pinpoint where the login procedure fails and why.

To view the Network Log:

1.Press Menu .

2.Under Options, select View Log (/V).

3.Use the scroll buttons to see the entire Network Log.

4.Hold Option and press Return to finish.

Adding a DNS number

If your packet data server requires a DNS number and you did not enter that information in the Network Preferences screen, it will appear that you successfully logged into your network. When you try to use an application or look up information, however, the connection fails. If this occurs, try adding a DNS number. Ask your System Administrator for the correct Primary and Secondary DNS IP numbers.

Owner Preferences

The Owner Preferences screen enables you to record a name, company name, phone number, or any other information that you want to associate with your phone.

If you use the Security application to turn off and lock your phone with a password, information that you put in the Owner Preferences displays the next time you turn on your phone.

To enter the Owner Preferences:

??Enter the text that you want to associate with your phone in the Owner Preferences screen. If you enter more text than can fit on one screen, a scroll bar automatically appears on the right side of the screen.

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7

If you assign a password with the Security application, the information in the Owner Preferences screen cannot be changed. In this case, an Unlock button appears at the bottom of the screen.

To unlock the Owner Preferences screen:

1.Tap Unlock.

2.Enter the password that you defined in the Security application.

3. Hold Option and press Return to finish.

Ringer Preferences

The Ringer Preferences screen controls the behavior of the ringer on your phone. You can control the ring volume, select unique ring tones for various types of incoming calls and notifications, and turn the vibrate option on and off for each of the two ringer switch positions.

To select ring volume settings:

1.Tap the Volume box.

2.Tap the Ring Volume pick list and select the ring volume level you want to use.

Note: When you change the ring volume, the Known Caller tone plays once. To avoid playing the tone, move the ringer switch to the silent position before changing the volume.

3. Tap the Vibrate pick lists to enable or disable the vibrate option for the corresponding ringer switch position: Sound Mode and Silent Mode .

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