How to use this User's Guide

Before you use this user's guide, read this list of symbols, terms and abbreviations to become familiar with them. A complete glossary of terms is included at the end of this guide.

+Document

The original sheet(s) of paper you send, receive or copy with your fax.

+Menu

A list of options or features from which you select an item to set up or change.

+Numeric buttons

The round buttons on the operation panel with digits 0 through 9, and on them.

+Arrow buttons

The buttons used to display choices and change settings. These buttons also change the volume setting of the speaker.

+Stop button

Press to cancel any operation or to cancel the selection of a menu item.

+Start/Copy button

Press to start an operation or register a setting.

+Transaction number

A number automatically assigned every time you send or receive a fax. Transaction numbers are 4-digit numbers that can help you keep track of the documents you send and receive.

+TX/RX NO. XXXX

Represents the transaction number when displayed on the LCD, where XXXX is the 4-digit transaction number.

+TX

Stands for transmit or send.

+RX

Stands for receive.

+NOTE

A note describes important points and helpful hints, or how to avoid minor dif??culties.

As an ENERGY STARt Partner, Canon has determined that the FAX-B155 meets the ENERGY STARt guidelines for energy ef??ciency.

Trademarks

Canon and BJ are registered trademarks, and Bubble Jet is a trademark of Canon Inc.

Copyright

Copyrightr 2000 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, manual or otherwise, without the prior written permission of Canon Inc.

This CE Marking shows compliance of this equipment with Directive 73/23/EEC and Directive 89/336/EEC (as amended by Directive 92/31/EEC), both as amended by Directive 93/68/EEC.

Canon Inc./Canon Europa N.V.

(Europe Only)

ii

Welcome

Thank you for choosing the Canon FAX-B155 Bubble JetTM facsimile. The compact, upright design of the fax means it takes up less space in your work area. The bubble jet print mechanism uses cut-sheet plain paper, so you get crisp reproductions of your fax documents and copies.

The FAX-B155 has a number of features that make it ideal for small to medium-sized of??ces with a single telephone line.

Features

Plain paper

The fax accepts A4, letter, and legal size cut-sheet plain paper for crisp reproduction and faxes that are ??at and easy to write on.

Automatic switching between fax and voice calls

The fax recognises incoming fax calls, and automatically switches to receive mode.

Automatic dialling

A variety of dialling methods allows you to register frequently used fax numbers and phone numbers and access them by pressing one or a few buttons.

Error Correction Mode (ECM) TX / RX

Automatically helps correct transmission errors due to system and telephone line noise.

Delayed transmission

Sends a fax automatically at a later time, for example, at night when telephone rates are lower.

360 dpi copy mode

Lets you make copies at 360 ?? 360 dpi.

iii

Notice for connection to telecommunication systems in the United Kingdom and the Republic of lreland

Approval Number 607721 (UK)

Your Canon FAX-B155 has been approved against the requirements of NTR3 for use in the UK and complies with the requirements of 91/263 EEC. The CE mark is applied in respect of the requirements of 73/23 EEC and 89/336 EEC. (UK)

It is intended for connection to analogue two wire public telecommunication networks.

Connect the supplied cable to this socket ??rst, then to the telephone line.

There are two auxiliary sockets to which equipment approved for direct connection to the network may be connected.

If required, a suitable adaptor, approved under Approval Number NS/G/23/L/100005 for direct and indirect connections between the fax machine and any piece of approved telecommunications apparatus, is available from your Canon supplier. (UK)

This socket is intended for connection of an answering machine or similar device.

This socket is intended for connection of a telephone.

Voltage and current available at these sockets are determined by the network to which the line cable is connected. They wil not normally exceed the limits for TNV as described in EN60950.

Canon recommends that any additional equipment connected in the installation is connected to one of these sockets. Do not connect additional equipment through parallel sockets elsewhere on the telephone line.

This equipment is not intended or recommended for making calls to emergency services.

iv

For your safety (Australia only)

To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively earthed through the normal household wiring.

Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth.

Wrongly wired extension cords are a major cause of fatalities.

The power point shall be located near the equipment and shall be easily accessible.

The fact that the equipment operates satisfactorily does not imply that the power point is earthed and the installation is completely safe. For your safety, if in any doubt about the effective earthing of the power point, consult a quali??ed electrician.

Caution (New Zealand only)

1.This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone connected to the same line.

2.The operation of this equipment on the same line as telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact telecom faults service.

3.Should this equipment become physically damaged, disconnect immediately from the Telecom connection and power source and contact your nearest service agent.

4.To relocate this equipment, please;

1)Disconnect the equipment from the Telecom connection.

2)Disconnect the equipment from the power source.

3)Reconnect the equipment to the power source.

4)Reconnect the equipment to the Telecom connection.

5.If the supply cord of this equipment is damaged, it must be replaced by the special cord (Parts No.:HH2-1910).

6.Not all standard telephones will respond to incoming ringing when connected to the extension socket.

7.This device may be subject to ringing or bell tinkle when calls are made from another device on the same line. If this occurs, the problem should not be referred to the Telecom Faults service.

8.Please note when you connect an extension telephone to this device. If you use an extension telephone which has features such as 'last number redial', redial memory numbers may be lost.

v

Precautions

General

Make sure the place where you set up the fax satis??es the following conditions:

???Keep your fax out of direct sunlight, as this can damage the unit.

Do not lift the fax by the operation panel.

PRECAUTIONS

??? Place the fax on a level surface.

???Do not remove the BJ cartridge from the unit unless it needs to be replaced, or when transporting the fax. Removing the cartridge and leaving the print head unprotected will cause it to

dry out and become unusable.

???Do not place the fax on the edge of a desk so as to prevent received documents from falling onto the ??oor.

???Certain table surfaces may prevent received documents from sliding out smoothly, resulting in paper jams. Do not place the fax on these types of tables.

???Do not install the fax near devices which contain magnets or generate magnetic ??elds.

???Do not subject the fax to strong physical shock or vibration.

???Keep the fax clean. Dust accumulation can prevent the fax from operating properly.

???Before you transport your fax, be sure to remove the BJ cartridge and recover the print head with the orange tape. After moving the fax, remove the orange tape and reload the BJ cartridge.

Others

Here are some other general precautions when using or working around the fax.

CAUTION

???Avoid installing your fax in places exposed to direct sunlight, dust, vibration, high temperature or humidity, or on unstable surfaces.

???To assure proper electrical contact, make sure the fax is ??rmly plugged in.

???Never pull on the cord to unplug the fax. Pull on the plug itself.

WARNING

???For cardiac pacemaker users:

This product emits low level electromagnetic waves. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

???Do not overload the electrical outlet where the fax is plugged in.

???Never plug or unplug the fax when your hands are wet.

???For your safety, unplug the fax during electrical storms.

???If you have problems with the fax (smoke, odd smells or noises), immediately unplug the fax from the outlet. Keep the area around the outlet free from clutter so you can unplug the fax quickly in case of an emergency.

???Never use liquids or drink beverages around the fax. Liquids spilled on the fax can cause a ??re or electrical shock. If you accidentally spill a liquid on the fax, unplug it immediately and call your Canon service representative.

???To avoid electrical shock from exposed power points, never disassemble the fax. There are no parts or switches in the fax that require adjustment.

vii

Table of Contents

viii

Table of Contents

ix

Table of Contents

x

xi

Unpacking

As you unpack the fax, save the carton and packing material in case you want to move or ship the unit in the future.

Carefully remove all items from the box.

??It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton.

Power cord and

Telephone line

Paper tray cover

Main unit

Paper tray

2

UNPACKING

If any of these items are damaged or missing, notify your Canon dealer immediately.

1

*The shape of the power cord varies depending on the country of purchase.

**The shape of the telephone line varies depending on the country of purchase.

Depending on the country of purchase, the handset may be included with your fax.

3

SETTING UP

Removing the shipping materials

Remove the shipping materials as shown below.

Remove these tapes

Open the front cover

Remove this tape

Pull

Open

Be sure to also remove any shipping materials from the paper tray cover and the paper tray.

4

To see how the fax looks fully assembled, see Main components of the fax, p. 24.

Attaching components

j Paper Tray

Make sure the paper lever is in the position . Then place the paper tray into the fax, making sure the two tabs ??t in the appropriate slots on the fax.

j Paper Tray Cover

Place the paper tray cover over the paper tray, making sure the two tabs ??t in the appropriate slots on the fax.

5

SETTING UP

Attaching the optional handset*

*Depending on the country of purchase, the handset may be included with your fax, or may be available as an option. Please note that the shape of your handset may differ from the one shown in this section. However, both handsets have exactly the same functions and performance.

3 Place the handset on its cradle.

Connecting the AC power cord

Plug the fax into a 200-240 volt AC 50/60 Hz outlet.

6

Selecting the right kind of paper

The quality of the paper you use affects the print quality of the fax. Using paper that meets the following speci??cations will ensure the best possible printing results.

Note

??Test the plain bond paper you intend to use ??rst to make sure printing results are satisfactory.

??Do not use punched or coloured paper.

??Do not use glossy paper.

??Ink drying time will vary depending on the type of paper.

??Using paper other than the above may cause jamming and/or blurred printing.

j Setting the paper size

The paper size setting determines the size of the recording paper in the paper tray. The factory setting is A4 size. If you want to use a paper size other than A4, you must change the PAPER SIZE setting. See FAX PRINTER, p. 88.

Loading the paper

stack on a ??at surface to even the stack.

7

SETTING UP

Make sure the stack of paper does not exceed the paper limit mark on the right side of the paper tray.

Do not force the paper down into the fax.

Note

??Make sure the stack of the paper is ??at, held upright and aligned with the left paper guide.

??The top edge of the stack does not need to be even.

8

The ??rst time you set up your fax, you have to install the BX-3 BJ FAX cartridge before you can begin receiving and copying documents.

BJ cartridge guidelines

Use only the Canon BX-3 BJ FAX cartridge with the FAX-B155.

The actual amount of ink that you use will vary depending on the print density of a page. If the majority of your printed output is graphics, you may need to change the ink cartridge more often than when you are receiving or copying text only.

You may need to replace the BJ cartridge when either of the following conditions exist:

??Your printed output is not crisp and clear, and there are gaps in the characters (missing dots) even after you have cleaned the print head once or twice and you have removed and reinstalled the BJ cartridge.

??You have been using the BJ cartridge for over one year.

Note

??To ensure optimum print quality, Canon recommends the use of the cartridges designated by Canon. Canon accepts no liability or responsibility for damages caused by the use of any cartridge other than those designated by Canon.

??Canon makes numerous ink cartridges; the BX-3 BJ FAX cartridge is the only one designed to be used with the FAX-B155.

9

SETTING UP

Handling the BJ cartridge

??Leave the BJ cartridge in its packaging until you are ready to use it to prevent it from drying out.

??Store BJ cartridges out of the reach of children. The ink contains isopropyl alcohol 67-63-0.

??Replace the BJ cartridge after one year of use or if the print is not clear or is missing, even after trying ??ve successive head cleanings.

??Never remove the BJ cartridge unless you are going to replace it. When left exposed, the cartridge print head dries out, making it unusable.

??Do not touch the print head area on the BJ cartridge. Ink may leak out and cause stains.

??Never shake the BJ cartridge, especially after removing the protective tape from the print head.

If spilled, the ink is very dif??cult to clean. Therefore, always follow the above precautions and carefully handle the BJ cartridge.

10

INSTALLING THE BJ CARTRIDGE

11

SETTING UP

12

TEST PRINT

This is a test sheet designed to test the print quality of this unit. Please refer to the test patterns below. If they are not printed clearly, you may want to clean the print head of the ink cartridge. To clean the ink cartridge, please press [FUNCTION] then [CLEANING] button.

When the BJ cartridge is properly installed, the test printout should look as shown above.

White streak

If the printout has white streaks as shown above, try cleaning the print head. See Cleaning the BJ cartridge print head, p. 104. If the problem persists after cleaning, try reinstalling the BJ cartridge.

??You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM SETTINGS, p. 88.

13

Connecting the phone line

Connecting to the wall jack

1 fax.Connect one end of the supplied telephone line to the jack marked on the rear of the

2 Connect the other end of the line to your wall telephone jack.

Note

To avoid electrical shock, connect the telephone line to the fax ??rst. Then connect the line to the wall telephone jack.

Connecting a telephone

1 Connect the end of the telephone cord to the jack.

UK only

??Users in the UK only:

When you connect a telephone, be sure to connect the B.T. adaptor. Contact your Canon supplier for more information.

14

CONNECTING THE PHONE LINE

Connecting the optional handset*

* Depending on the country of purchase, the handset may be included with your fax, or may be available 1 as an option. Please note that the shape of your handset may differ from the one shown in this section. However, both handsets have exactly the same functions and performance.

Connecting an extension phone or answering machine (optional)

UK only

??Be sure to connect an extension phone if you want to use the INCOMING RING feature and you want it to ring when the fax receives a call. See pp. 68, 69 and 87.

??If you connect an answering machine, refer to Ans. Machine Mode, p. 21.

??Users in the UK only:

When you connect an extension phone or answering machine, be sure to connect the B.T. adaptor. Contact your Canon supplier for more information.

15

SETTING UP

Setting the TEL LINE TYPE*

Your fax is factory set to work with rotary pulse telephone lines**. If you have a tone line, you will need to change the telephone line setting as follows.

*TEL LINE TYPE cannot be set in Norway and Denmark.

**The factory setting for the UK, Australia, New Zealand and Singapore is TOUCH TONE.

Note:

Users in the UK only:

Although this equipment can use either rotary pulse or touch tone, only the performance of the touch tone setting is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use touch tone for access to public or private emergency services. Touch tone also provides faster call set up.

16

Selecting the receiving mode

Before you set up the receiving mode on your fax, you should determine how you plan to use your fax:

??Are you able to dedicate the use of one telephone line to the fax only to receive document transmissions from other fax machines? If yes, choose Fax Only Mode (see below).

??Do you want to use your fax as both a telephone and fax, receiving documents automatically and ringing only for telephone calls? If yes, choose Fax/Tel Mode (see below).

??Do you want to use your fax mainly as a telephone, and answer every call yourself, whether from a person or a fax unit? If yes, choose Manual Mode (see below).

??Do you want to connect an answering machine to your fax and receive the other party's document and also record the other party's message? If yes, choose Ans. Machine mode (see below).

How you answer these questions will determine which receiving method you choose. If you are not satis??ed with the mode you select, you can always change it at any time.

j Fax Only Mode (See p. 18)

You may want to use this mode if you have two phone lines in your of??ce, and plan to use one line for the fax and the other line for your telephone.

Set Fax Only Mode if you want to use your fax only to receive faxes automatically and do not intend to use it as a telephone.

j Fax/Tel Mode (See p. 19)

If you only have one phone line in your of??ce, you may be planning to use it for both fax and telephone communication. By setting this mode, you will be able to use your fax for both fax and telephone communication using only one phone line. You will need to have the optional handset or an extension phone connected to the fax so that when it rings to alert you of a call, you can answer the call. The fax will automatically receive faxes without ringing.

j Manual Mode (See p. 20)

Use Manual Mode if you receive more telephone calls than faxes. By having a telephone or the optional handset connected to your fax, you can answer every call, whether from a person or from another fax unit. If you hear a slow beep, simply press [Start/Copy] on your fax and hang up the handset to receive the fax.

j Ans. Machine Mode (See p. 21)

Use Ans. Machine Mode if you have an answering machine connected to the fax. This mode allows you to receive not only documents sent from other fax machines, but also messages from people calling when you are out.

17

SETTING UP

Fax Only Mode

The fax is set up at the factory to Fax/Tel Mode. If you have a dedicated fax line, you need to set the mode to Fax Only.

j Setting Fax Only Mode

When you set the fax to Fax Only Mode, the unit picks up every call and automatically treats it as a fax transmission.

The fax cannot receive automatically if you are making copies, printing reports, or registering information. See p. 72.

j Receiving documents in Fax Only Mode

When the fax is set to Fax Only Mode, it automatically receives documents whenever a call comes over the fax line.

1 Make sure the fax is set to ???Fax Only Mode???

(see above).

The fax assumes all incoming calls are from another fax machine sending a document. It receives the documents automatically.

18

SETTING UP TO RECEIVE FAXES

If you only have one phone line in your of??ce, you can set the fax to receive both documents and telephone calls. You need to have the optional handset or an extension phone connected to your fax for this mode. See pp. 14 and 15.

j Setting Fax/Tel Mode

The fax is set up at the factory to this mode. You only need to follow this procedure if you have changed the factory setting.

j Receiving documents and calls in Fax/Tel Mode

You can set the fax to monitor all incoming calls over the fax/telephone line. When the fax receives an incoming call, it checks to see if the call is from another fax machine trying to send a document, or from someone wanting to talk to you.

The fax cannot receive a document automatically if you are making copies, printing reports, or registering information. See p. 72.

When the fax receives a call, it checks to see whether the call is from another fax machine or from a telephone.

??If it is a fax call, your fax automatically switches to receive mode to accept the fax.

??If the call is from a person, your fax rings to alert you to pick up the handset.

19

SETTING UP

Manual Mode

You may want to set your fax to Manual Mode if you want to personally monitor every call, whether from a fax machine or a person.

You need to have the optional handset or an extension phone connected to your fax for this mode. See pp. 14 and 15.

j Setting Manual Mode

Set to Manual Mode if you want to personally monitor every incoming call.

j Receiving documents and calls in Manual Mode

You can set the fax to ring every time it receives a call so that you can personally check if it is from a fax machine or from a person.

Keep in mind that you cannot use Manual Mode if a document is in the Automatic Document Feeder (ADF) waiting to be sent.

Your fax begins receiving the document.

20

SETTING UP TO RECEIVE FAXES

Use Ans. Machine Mode if you have an answering machine connected to the fax.

By setting this mode, you can receive documents automatically, and messages from people calling when you are out.

See p. 15 for details on connecting an answering machine to your fax.

j Recording the outgoing message

When recording a message...

??Try to keep your message to less than 15 seconds long.

??In the message tell your callers how to send a fax.

Here's a sample message:

???Hello. I'm not in the of??ce right now, but please leave a message after the beep. I'll return your call

as soon as possible. If you would like to send a fax, press the start button on your fax after recording your message. Thank you.???

??Leave a 4-second pause at the beginning of the message (this pause plus the outgoing message should not exceed 15 seconds).

??Set the answering machine to answer on the ??rst or second ring.

j Setting Ans. Machine Mode

Set Ans. Machine Mode when you have an answering machine connected to your fax, and you are going out.

j Receiving documents and messages in Ans. Machine Mode

When the fax is set to Ans. Machine Mode, it automatically receives documents, or leaves messages on your answering machine when you are out.

21

SETTING UP

3 Set your answering machine to answer.

??The fax allows the answering machine to answer, then listens for a fax tone, and switches to receive mode automatically if it detects the tone.

??If the fax runs out of paper or ink, it receives the document and stores it in memory. To print out documents in memory, see pp. 71 and 72.

4 When not in use, turn the answering machine off and switch to Fax/Tel Mode, Manual Mode, or Fax Only Mode using [Receive Mode] .

22

Main components of the fax

24

MAIN COMPONENTS OF THE FAX

Rear view

2

Power cord connector

Handset jack

Telephone line jack

Extension phone jack

25

Fax controls ?? the Operation Panel

Numeric buttons

Use the numeric buttons to enter phone numbers when dialling. These buttons can also be used to enter text, numbers, and symbols when registering names.

+ (#)

When registering your fax number, press to enter a plus (+).

Function

Clear

Press to clear a number or name quickly so you can re-enter it.

D.T.

Press to con??rm the dial tone when registering numbers.

Tone

Press to temporarily switch to tone signal when using pulse dialling.

26

FAX CONTROLS ?? THE OPERATION PANEL

27

Registering your name and number

You should now register the time, date, and your name and fax number, which will appear at the top of every page you send.

Moving through the main menus

The fax includes a menu system that you use to register information and select fax and telephone operations. The main menu includes these items:

TEL REGISTRATION

USER SETTINGS

REPORT SETTINGS

TX SETTINGS

RX SETTINGS

FAX PRINTER

SYSTEM SETTINGS

For a complete description of the menu system, see User menu settings, p. 80.

In general, follow these steps to access the menus and make selections:

28

REGISTERING YOUR NAME AND NUMBER

Note

After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered changes are lost.

Entering a number

Whenever you are prompted to enter a fax number or a telephone number, follow these procedures.

Use the numeric buttons to enter the number.

TEL=

??You can enter up to 20 digits for your fax number or 50 digits for a speed dialling number.

??Be sure to enter the appropriate area code if dialling outside the area served by your local exchange.

??You cannot enter dashes, slashes, commas, or other punctuation.

29

PREPARING TO USE YOUR FAX

Entering a name

Whenever you register a fax number or a telephone number, you can assign a name to that number. To enter a name from the operation panel, use the numeric buttons to create alphanumeric characters.

Each numeric button has a certain letter group (uppercase and lowercase) plus a digit assigned to it. Each press of the button steps to the next character in the group. To change between uppercase entry mode and lowercase entry mode, press [].

Use the chart below to determine which number to press for each character:

??First press the numeric button corresponding to the character you want.

??Then press [] to switch to lowercase or uppercase entry mode.

??Press the numeric button repeatedly until the character you want appears in the display.

For example, to enter Canon 1:

1 Press the appropriate numeric button repeatedly until the desired character appears.

2 The next character is a lowercase, so press [] to change the uppercase letter entry mode to the lowercase letter entry mode. Then press the numeric button to display the desired character.

3 The next character is in a different group, so simply press the new group's numeric button ?? the cursor moves automatically. Press the numeric button repeatedly to display the desired character.

30

REGISTERING YOUR NAME AND NUMBER

4 The next character is in the same group, so press [] to move the cursor to the right ??rst. Then press the numeric button repeatedly.

7 The next character is a digit. Press the numeric button corresponding to the digit. (For digits other than 0 and 1, press repeatedly until the digit appears.)

D.T.

31

PREPARING TO USE YOUR FAX

Personalising your fax

j Identifying your documents

When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax. This information is called your TTI (Transmit Terminal Identi??cation) and appears at the top of the faxed document in small type.

By identifying the documents you send, the receiving party will recognise your fax messages at a glance. The illustration below shows a sample document with the identifying information.

The page number/ the total number of pages sent

The name of the party who is receiving the document

Your name or company name

Your fax/telephone number

The date and time you sent the document

The top line includes the name of the receiving party if you send the document using One-touch Speed Dialling or Coded Speed Dialling and you registered the party's name. It also includes the total number of pages sent if you send the document from memory.

32

REGISTERING YOUR NAME AND NUMBER

Registering the date and time

Follow the steps below to set the date and time for your fax. The date and time appear in the LCD display as well as on the documents you send.

SET DATE

SET TIME

00:00

33

PREPARING TO USE YOUR FAX

Registering your telephone/fax number and name

Follow the steps below so that your fax number and name appear on the top of each document you send.

34

35

Registering One-touch Speed Dialling numbers and names

The quickest way to dial a fax number is to use One-touch Speed Dialling. This allows you to dial a number by pressing a single button. Before you can use One-touch Speed Dialling, you must register the receiving number with your fax.

One-touch Speed Dialling assigns a fax number (up to 50 digits) to a One-touch Speed Dialling button (01 to 10).

You can also register the name of the party (up to 16 characters); the name appears on the printout of the One-touch Speed Dialling list. See One-touch Speed Dialling list, p. 91.

36

REGISTERING ONE-TOUCH SPEED DIALLING NUMBERS AND NAMES

For quick reference, write the names for the One-touch Speed Dialling numbers you register on the faceplate and attach it over the One-touch buttons. Fit the 4 tabs of the faceplate into the corresponding slots around the One-touch button area.

37

Registering Coded Speed Dialling numbers and names

Use Coded Speed Dialling to dial a fax number at the press of three buttons. Each two-digit (01-20) Coded Speed Dialling number can contain a fax number. You can register up to 20 locations with each number containing up to 50 digits.

You can also register the name of the party (up to 16 characters); the name appears on the printout of the Coded Speed Dialling list. See Coded Speed Dialling list, p. 91.

numbers, start from step 4. To ??nish, press [Stop].

38

Special dialling

This section explains how to dial through a switchboard, dial long distance numbers, register your number to an outside line and con??rm a dial tone.

??If your fax is connected through a switchboard, dial an outside line access number ??rst. Then dial the rest of the number.

??If you want to dial with automatic dialling, you may have to insert a pause between the outside line number and the telephone number when you register the number for One-touch or Coded Speed Dialling. To enter a pause, press [Redial/Pause].

??When you have to make calls to an outside line or an extension, you may have to press the [R] button. Before you can use the [R] button, you have to register it. See p. 40.

j Long distance dialling

When you register a long distance number, you may have to insert a pause within or after the number. For a long distance dialling, the location and length of the pause may differ depending on the telephone system. To enter a pause, press [Redial/Pause]. A pause within a number is 2 seconds long*. The length of this pause can be adjusted. See MID PAUSE SET in TX SETTINGS, p. 87. A pause at the end of a number is ??xed at 10 seconds.

*4 seconds long in the UK and Hong Kong. Users in the UK and Hong Kong cannot enter continuous pauses.

j Con??rming a dial tone**

When you register a number, you may have to con??rm the dial tone in the middle of a facsimile number before entering the rest of the number. This is called dial tone detection. When dial tone detection is required, press [D.T.]; a small dot (.) appears on the LCD.

** This feature is ineffective in the UK, Hong Kong, Australia, New Zealand, Singapore, and Malaysia.

39

PREPARING TO USE YOUR FAX

Registering the access type and the outside line access number

When the fax is connected to a PBX or other telephone switching system, you can register the access type and outside access line number under the [R] button. Once you have registered them, you simply need to press [R] before dialling a fax or telephone number. If you register the access type and outside line access number under the [R] button, you cannot use the [05] button for One-touch Speed Dialling.

40

SPECIAL DIALLING

Note

If you want to use the [05] button for One-touch Speed Dialling instead of using it for registering the access type and outside line access number, follow steps 1 to 3. Then use the search buttons to display PSTN, and press [Start/Copy]. The [05] button can now be used for One-touch Speed Dialling.

41

43

PREPARING TO USE YOUR FAX

Note

If you want to use the [10] button for One-touch Speed Dialling instead of using it for registering an alternative telephone network, follow steps 1 to 3, pp 42 and 43. Then use the search buttons to display OFF, and press [Start/Copy]. The [10] button can now be used for One-touch Speed Dialling.

Sending with a registered long-distance service

44

USING ALTERNATIVE TELEPHONE NETWORKS (UK ONLY)

Registering speed dialling with the M button

Follow this procedure to enter your access code and ID code when you register a number for One-touch or Coded Speed dialling. This allows you to send documents over the Services provided by Cable and Wireless Communications Limited at the press of one or a few buttons.

45

Preparing documents

Types of documents you can scan

j Size

The fax can scan standard A4, letter, or legal size documents.

j Thickness

Each sheet of the document should be of the same thickness and between 0.08 mm and 0.13 mm thick with a paper weight between 75 g/m2 and 90 g/m2.

j Effective image size

The actual scanned image size for the fax is shown below.

The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner.

?? Do not attempt to feed the following types of documents into the fax:

Envelopes

??Remove all staples, paper clips, etc. before feeding the document.

??Make sure any glue, ink or correction ??uid on the paper is completely dry before feeding the document.

??Make a photocopy of any document that will not feed into the fax so that you can then feed the copy.

48

PREPARING DOCUMENTS

Loading the document

49

HANDLING DOCUMENTS

j Adding pages to the document

You can load up to 20 A4 or letter size sheets, or 10 legal size sheets at a time into the Automatic Document Feeder (ADF).

For longer documents, wait until the twentieth sheet has started feeding, then load up to 20 more sheets (10 for legal size).

If you want to add pages while the fax is sending a document, insert the ??rst new page so that it overlaps the last page by about 2 cm.

Wait until the last page is being fed into the fax before you add new pages.

50

PREPARING DOCUMENTS

Setting the resolution and density

You can control the resolution and density of the fax reproduction when sending or copying documents.

j What is resolution

Resolution de??nes the quality of the document reproduction. STANDARD is enough for most text documents. Documents with very ??ne print should be set to FINE. Documents with photographs should be set to PHOTO.

??PHOTO

Press [Resolution] until PHOTO appears.

To scan documents that contain photos, use the PHOTO setting. With this setting, areas of the document that contain photos are automatically scanned with 64 levels of grey, rather than just 2 levels, black and white. Photo resolution is 3.85 lines/mm. This results in a much better reproduction of the photograph.

j Density control

You can adjust the scanning density by changing the DENSITY CONTROL setting in the USER SETTINGS (see p. 85). For light originals choose the DARKER setting. For dark originals choose the LIGHTER setting.

51

Copying documents

One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time.

Note

If MEMORY FULL displays on the LCD

If MEMORY FULL displays on the LCD while making multiple copies of a document, do not use the multiple copy feature for copying the document. Make single copies of the document instead (as many times as required).

54

Preparing to send a document

Before you send a document please refer to:

??Types of documents you can scan, p. 48.

??Loading the document, p. 49.

??Adding pages to the document, p. 50.

??Setting the resolution and density, p. 51.

Sending methods

j Direct Sending (See p. 57)

If your document has a large number of pages, you may sometimes get a MEMORY FULL error if you are using Memory Sending. To avoid this, use Direct Sending.

To send directly, load the document, dial the fax number and press [Start/Copy].

j Manual Sending (See p. 57)

If you would like to speak with the other party before sending a fax to them, use Manual Sending. When sending manually, you dial, converse normally and then press [Start/Copy] to begin sending. For manual sending, you need to have the optional handset or an extension phone connected.

j Memory Sending (See p. 59)

If you do not want to wait for your document to be scanned page by page during sending (Direct Sending), use Memory Sending. Memory Sending scans the document into memory, then dials and sends the stored image, letting you take away the original immediately after scanning.

Dialling methods

There are several methods of dialling the receiving party's number, depending on how your fax is set up.

Manual Dialling:

Dial the recipient's fax number using the numeric buttons.

One-touch Speed Dialling:

Dial a recipient's fax number that has been assigned to a One-touch Speed Dialling button by simply pressing the corresponding One-touch Speed Dialling button (see p. 58).

Coded Speed Dialling:

Dial a recipient's fax number that has been assigned to a Coded Speed Dialling code by pressing [Coded Dial] and the 2-digit code assigned to the number (see p. 58).

56

Sending documents

Direct Sending

To scan and transmit a document one page at a time without storing it in memory ??rst, follow the steps below. This procedure is called ???Direct Sending???.

Use Direct Sending if you want to visually con??rm that the fax scans the document. Each page is scanned as it is sent.

If you would like to ??rst speak with the person you are sending the fax to, use Manual Sending. You need to connect the optional handset or an extension phone to the fax for Manual Sending.

57

SENDING FAXES

??The fax beeps once to indicate that the document has been sent successfully.

TRANSMITTING OK

??If an error occurs during sending, the fax beeps intermittently for a few seconds. If this happens, try sending the fax again.

??The fax automatically redials if the receiving fax does not answer or if the line is busy. (You can specify the number of times it redials; see AUTO REDIAL in TX SETTINGS, p. 87.)

??To stop sending before the fax is ??nished, press [Stop]. You may then need to lift the operation panel to remove the document. See Clearing document jams, p. 62.

??If an error message appears on the LCD, correct the error and then press [Stop]. Refer to Error codes, messages and solutions, p. 112.

Automatic Dialling

jSending a document using One-touch Speed Dialling or Coded Speed Dialling

After registering the One-touch numbers or Coded Speed Dialling numbers, you can send documents as follows:

??If you make a mistake, press [Stop]. Then press the correct One-touch Speed Dialling button or press [Coded Dial] and re-enter the code.

??If an error message appears on the LCD, correct the error and press [Stop]. If necessary, refer to Frequently asked questions, p. 106.

58

SENDING DOCUMENTS

Memory Sending

You can use Memory Sending to send your document. With Memory Sending, the fax quickly scans the document into memory. Then, after it dials the receiving party, it sends the document from memory. This means you do not have to wait for the fax to ??nish sending before you can retrieve your original document.

You can send up to 21 A4-size pages at a time with Memory Sending (based on the FAX Standard Chart No.1- standard resolution).

??If the memory becomes full while scanning your document, MEMORY FULL is displayed on the LCD. If this should happen, you may need to open the operation panel to remove the document. See Clearing document jams, p. 62. Then try dividing the document into several sections and sending each section individually, or send using Direct Sending or Manual Sending. See p. 57.

The de??nition of an A4-size page for memory storage purposes is based on the Canon FAX Standard Chart No.1.

MEMORY INPUT P01

59

SENDING FAXES

Cancelling Sending

To stop sending before the fax is ??nished, press [Stop]. Then you may need to open the operation panel to remove the document. See Clearing document jams, p. 62.

Redialling

j Manual

To start dialling again, just press [Redial/Pause]. (When you press [Redial/Pause], the previous number dialled with the numeric buttons is redialled.)

j Automatic

The fax automatically redials twice* after the ??rst attempt at sending fails (e.g. the line was busy). The time between redials is two minutes.*

You can change the number of redials and the time between redials by changing the AUTO REDIAL setting in the TX SETTINGS (see p. 87).

If the fax fails to get through after the second redial, the fax beeps. *Factory setting

The LCD displays REDIALLING while the fax is in the redialling process.

REDIALLING

j To cancel automatic redialling

You can cancel automatic redialling anytime by pressing the [Stop] button.

However, when memory is used during sending (including Delayed Sending and Sequential Broadcasting), you cannot cancel redialling while REDIALLING or MULTI TRANS. ON is displayed on the LCD. In this case, wait until dialling begins, then press [Stop] to cancel redialling.

60

SENDING DOCUMENTS

Messages displayed during sending

When your fax sends a document, the following messages are displayed as the call progresses. The fax is dialling the recipient's phone number.

DIALLING

The recipient's phone is ringing.

CALLING

The display tells you when transmission begins.

TRANSMIT

After a few moments the display begins changing every 2 seconds.

After the document is sent, the fax beeps once and the display tells you when the transmission has ended.

TRANSMITTING OK

61

SENDING FAXES

Clearing document jams (ejecting a document from the ADF)

?? Do not press on the LCD display.

62

Delayed Sending

Your fax can send documents automatically at a preset time. This allows you to take advantage of lower late night long-distance rates offered by some telephone companies.

You can use any dialling method to dial fax numbers to send a document to up to 31 locations at a preset time. See Sending a document to more than one location for details, p. 66.

??Set the time using the 24-hour clock system. Precede single digits with a zero.

Example:

07:30 = 7:30 a.m. 17:05 = 5:05 p.m.

??Press [Clear] if you need to re-enter the time.

??You can also use [ ] or [] to move the cursor.

63

SENDING FAXES

1 sec.

MEMORY INPUT P01

After scanning in the document, the fax displays TIMER on the LCD. When the set time comes, the fax dials and sends the document.

TIMER

Sending other documents while the fax is set for Delayed Sending

You can send, receive, and copy other documents even when the fax is set for sending at a preset time.

The fax can only register one preset sending operation at a time.

To send or copy other documents after setting the fax for Delayed Sending, simply send or copy using any other sending procedure in this manual.

Note

Delayed Sequential Broadcasting

Delayed Sequential Broadcasting is applicable for sending one document to more than one location at a later time when multiple fax numbers are dialled. See p. 66.

64

65

Sequential Broadcasting

Sending a document to more than one location

Sequential Broadcasting sends one document to more than one location.

You can send to a total of 31 locations as follows:

You can enter the One-touch Speed Dialling and Coded Speed Dialling locations in any order. You simply press the One-touch Speed Dialling button, or press [Coded Dial] followed by the two-digit code (with the numeric buttons).

You can also include one location using Regular dialling. Remember that when using regular dialling, you must press [Start/Copy] after entering the number.

You can send up to 21 A4-size pages (based on the Canon FAX Standard Chart No.1-standard resolution).

66

Receiving documents

Receiving documents in Manual Mode

You may want to set your fax to Manual Mode if you want to personally monitor every call, whether from a fax machine or a person.

For Manual Mode, you need to have the optional handset or an extension phone connected to your fax. See pp. 14 and 15.

Keep in mind that you cannot use Manual Receiving if a document is in the Automatic Document Feeder (ADF) waiting to be sent.

or

If you hear a slow beep or silence, another fax is trying to send you a document. Press [Start/Copy].

You can also start receiving the document by pressing ???25??? on the extension phone, and then hanging up.

Your fax begins receiving the document.

??Hang up the handset after the fax displays RECEIVE. If you do not hang up, the fax beeps intermittently for a few seconds after you receive the document. To turn off the beeping, see OFFHOOK ALARM in the USER SETTINGS, p. 85.

68

RECEIVING DOCUMENTS

Receiving documents in Fax Only Mode

When the fax is set up for a dedicated line, it automatically receives documents whenever a call comes over the fax line.

The fax cannot receive automatically if you are making copies, printing reports, or registering information. See p. 72.

The fax assumes all incoming calls are from another fax machine sending a document. It receives the documents automatically.

Receiving documents in Fax/Tel Mode

You can set the fax to monitor all incoming calls over the fax/telephone line. When the fax receives an incoming call, it checks to see if the call is from another fax machine trying to send a document or from someone wanting to talk to you. You need to have the optional handset or an extension phone connected to your fax for this mode. See pp. 14 and 15.

The fax cannot receive automatically if you are making copies, printing reports, or registering information. See p. 72.

When the fax receives a call, it checks to see whether the call is from another fax machine or from a telephone.

??If the INCOMING RING function is set to OFF, the fax does not ring (even if the optional handset or an extension phone is connected) when it receives a call from another fax machine that is trying to send a document. This is so that you are not disturbed when your fax is communicating with another fax machine. The fax automatically receives the document.

??In Fax Only Mode or Fax/Tel Mode, if you want the optional handset or extension phone to ring to make sure that someone is sending you a document, you need to set INCOMING RING to ON and connect the optional handset or an extension phone.

??If the call is from a person, the fax rings to alert you to pick up the optional handset or extension phone.

??If you do not pick up the handset within 22 seconds, the fax stops ringing. It checks again to make sure the call is not from a fax machine and then hangs up.

69

RECEIVING FAXES

Note:

??If the paper runs out or if the BJ cartridge runs out of ink, the fax receives the rest of the document in memory.

??To stop receiving before the document is complete, press [Stop].

??If an error message appears on the LCD, make sure the error is corrected and then press [Stop]. If necessary, see Frequently asked questions, p. 106.

??The fax beeps once to show that the document was received. If an error occurs, the fax beeps intermittently for a few seconds. If this happens, contact the other party and have them resend the document.

Receiving documents in Ans. Machine Mode

Connecting an answering machine to the fax allows you to receive not only documents sent from other fax machines, but also messages from people calling when you are out of the of??ce. When the fax is connected to an answering machine, all incoming calls are ??rst directed to the answering machine. If the call is from a person, the caller can leave a message. If the call is from a fax machine, your fax receives the document automatically. See p. 15 for instructions on how to connect the answering machine to the fax.

1

??The fax allows the answering machine to answer, then listens for a fax tone, and switches to receive mode automatically if it detects the tone.

??If the fax runs out of paper or ink, it receives the document and stores it in memory. To print out documents in memory, see pp. 71 and 72.

5 When not in use, turn the answering machine off and switch to Fax/Tel Mode, Manual Mode, or Fax Only Mode using [Receive Mode].

70

RECEIVING DOCUMENTS

Receiving documents in memory

When the fax receives documents in memory, you see one of the following messages and you must perform one of the following actions:

??The fax can store up to 15 A4-size pages (based on the Canon FAX Standard Chart No.1).

??When the memory contains documents, the LCD displays REC'D IN MEMORY alternating with the error message.

6

71

RECEIVING FAXES

Printing documents in memory

Except when you run out of paper, the fax will automatically print out the contents stored in memory when you remedy the cause of the problem.

If running out of recording paper caused memory reception, add recording paper and press [Stop] to begin printing the stored page(s).

After printing the page(s) stored in memory, the fax erases the documents from memory.

Receiving while registering, copying or printing

If the fax rings while you are entering registration information, making a copy or printing a report manually, lift the handset.

??If you hear a slow beep or nothing at all, someone is trying to send a fax; press [Stop] to cancel , or . Then, press [Start/Copy].

To cancel making a copy to receive a fax, make sure that the document is removed from the Automatic Document Feeder (ADF). Then, press [Start/Copy].

??If it is a phone call, you can converse normally.

If you cancelled operations , or , start the procedure again from the beginning after the call.

Note:

If you are performing operations , or above, the fax will not automatically answer an incoming call, even if the fax is in Ans. Machine Mode or Fax/Tel Mode. Follow the above procedure to answer the call.

72

Network FAX/TEL Switching (Australia only)

Telstra offers the FaxStream DUET capability. If you subscribe to this service, your line is assigned two numbers: one for fax and one for phone. When the fax number is called, the network sends a speci??c ringing tone which your unit recognises and automatically handles as a fax call. If the phone number is called, a different ringing tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.

Setting the fax for Network Switch

??Triple ring* for fax receiving

*Three short rings (short-short-short) at regular intervals

??Any ring except triple ring (depending on your switchboard) for telephone conversation

73

RECEIVING FAXES

Operation for Network Switch System

The procedures for using the Network Switch System are almost the same as when using the fax over a normal telephone line. When you receive calls, however, the fax will respond slightly differently as described below.

When you hear the telephone call ring pattern:

Pick up the handset and talk normally. If you hear a slow beep, it means the call is from a fax machine trying to send a document. Press [Start/Copy] to receive the document. If you do not pick up the handset, the fax continues to ring until the other party hangs up. If an answering machine is connected, it takes over the call.

When you hear the fax call ring pattern (triple ring):

After the fax rings, it receives the document automatically.

If you want to receive a document without ring:

First, make sure the fax is in Fax/Tel mode (???Fax/Tel??? displayed on the LCD). Then set INCOMING RING in the RX SETTINGS to OFF. See p. 87. When someone sends a document, the fax receives it automatically without ringing.

74

Network FAX/TEL Switching (New Zealand only)

Telecom N.Z. offers the FaxAbility capability. If you subscribe to this service, your line is assigned two numbers: one for fax and one for phone. When the fax number is called, the network sends a speci??c ringing tone which your unit recognises and automatically handles as a fax call. If the phone number is called, a different ringing tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.

75

RECEIVING FAXES

Operation for Network Switch System

The procedures for using the Network Switch System are almost the same as when using the unit over a normal telephone line. When you receive calls, however, the fax will respond slightly differently as described below.

When you hear the telephone call ring pattern:

Pick up the handset and talk normally. If you hear a slow beep, it means the call is from a fax machine trying to send a document. Press [Start/Copy] to receive the document. If you do not pick up the handset, the fax continues to ring until the other party hangs up. If an answering machine is connected, it takes over the call.

When you hear the fax call ring pattern:

After the fax rings, it receives the document automatically.

If you want to receive a document without ring:

First, make sure the fax is in Fax/Tel mode (???Fax/Tel??? displayed on the LCD). Then set INCOMING RING in the RX SETTINGS to OFF. See p. 87.

When someone sends a document, the fax receives it automatically without ringing.

76

Polling to receive faxes

The polling feature of the fax allows you to request a document to be faxed to you from another fax machine. The other party only needs to make sure the document is on a fax machine and ready to be sent: when your fax polls the other fax machine, the document is sent automatically. The fax can poll any fax machine that supports polling. (This process does not work in reverse, however: your fax cannot be polled by other fax machines.)

Polling a fax machine

note:

??Before attempting to poll a fax machine, make sure that fax machine supports polling.

??Your fax cannot be polled by another fax machine.

note:

If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the Polling ID of their fax machine to 255 (11111111 binary number).

For details on the Polling ID, refer to the other party's fax machine manual. In all other cases the Polling ID is not a concern.

6

77

User menu settings

The following illustrates the user menu settings in hierarchical order. The TEL REGISTRATION, USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, FAX PRINTER, and SYSTEM SETTINGS menus comprise the items shown on the following pages.

Take a few minutes to familiarise yourself with the user menu settings.

Whenever you make a change to a setting, press [Start/Copy] and con??rm that DATA ENTRY OK displays on the LCD. Unless this message displays, the setting has not been changed.

When you return to the previous level, press [Function].

Refer to the following section as a comprehensive guide of the user menu settings.

80

USER MENU SETTINGS

?? The TEL REGISTRATION menu contains the following settings.

?? The USER SETTINGS menu contains the following settings.

*TEL LINE TYPE cannot be set in Norway and Denmark.

?? The REPORT SETTINGS menu contains the following settings.

Start/Copy

RX REPORT

ACTIVITY REPORT

INKSAVER

?? The TX SETTINGS menu contains the following settings.

MID PAUSE SET

AUTO REDIAL

81

SETTINGS AND ACTIVITY REPORTS

82

Settings

The fax has seven sets of settings that control its various modes of operation.

The settings and how to change them are described below.

How to change a setting

There are two basic types of settings, selectable settings and numeric entry settings. The following example shows how to make both types of changes.

Whenever you make a change to a setting, press [Start/Copy] and con??rm that DATA ENTRY OK displays on the LCD. Unless this message displays, the setting has not been changed.

Example:

Changing INCOMING RING, the number of rings before the fax answers.

83

SETTINGS AND ACTIVITY REPORTS

DATA ENTRY OK

RING COUNT

84

SETTINGS

TEL REGISTRATION

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

USER SETTINGS

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

7

85

SETTINGS AND ACTIVITY REPORTS

*TEL LINE TYPE cannot be set in Norway and Denmark.

**TOUCH TONE is the factory setting in the UK, Australia, New Zealand and Singapore.

REPORT SETTINGS

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

86

SETTINGS

TX SETTINGS

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

*4 seconds (4 to 11) in the UK and Hong Kong.

**Up to 2 times in Australia, 4 times in the UK and Ireland, and 5 times in New Zealand.

***Minimum interval is 1 minute in New Zealand.

RX SETTINGS

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

only)

87

SETTINGS AND ACTIVITY REPORTS

FAX PRINTER

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

SYSTEM SETTINGS

Factory settings are in bold. For instructions on how to change a setting, refer to How to change a setting, pp. 83 and 84.

88

Activity reports

Your fax keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you con??rm the dates and times of facsimile transmissions and whether or not each transaction was successful.

How to print a report

Depending on the type of report, you can have the fax print the report automatically, or you can print it directly. See REPORT SETTINGS (p. 86) on how and when reports are printed automatically. The fax prints the Sending report, Receiving report, Multi activity report, and Memory clear report automatically only. You'll ??nd a sample of each report below.

CODED SPD LIST

USER'S DATA LIST

7

89

SETTINGS AND ACTIVITY REPORTS

Activity management report

Summarises the information for the sending and receiving activities of your fax after 20 transactions. For automatic printing see ACTIVITY REPORT in REPORT SETTINGS, p. 86.

??The fax prints sending and receiving transactions together in the same report. You can also set the fax to print sending and receiving transactions separately. See TX/RX SEPARATE, p. 86.

90

ACTIVITY REPORTS

One-touch Speed Dialling list

Lists the information for each of the registered One-touch Speed Dialling numbers.

[05]R-KEY

Coded Speed Dialling list

Lists the information for each of the registered Coded Speed Dialling numbers.

7

91

SETTINGS AND ACTIVITY REPORTS

User's data list

Lists the name and number you registered during setup and a list of all current settings.

TX (Sending) report

Normally the fax does not print an activity report for sending, but you can set the fax to print an activity report every time you send a document. See TX REPORT in REPORT SETTINGS, p. 86.

??You can set the fax to print an activity report only when an error occurs during sending. See TX REPORT in REPORT SETTINGS, p. 86.

??You can set the fax to print the ??rst page of the documents. Valid only for memory transmissions. See TX CONFIRM REP. in REPORT SETTINGS, p. 86.

92

ACTIVITY REPORTS

RX (Receiving) report

Normally the fax does not print an activity report for receiving, but you can set the fax to print an activity report every time you receive a document. See RX REPORT in REPORT SETTINGS, p. 86.

??You can set the fax to print an activity report only when an error occurs during receiving. See RX REPORT in REPORT SETTINGS, p. 86.

Multi-activity report

Lists the result of a Sequential Broadcasting.

ERROR

?? If you set the fax to print activity reports (TX REPORT or RX REPORT) and then use Sequential Broadcasting, a Multi-activity report will be printed instead of the activity report (Sending). See TX 7 REPORT in REPORT SETTINGS, p. 86.

93

SETTINGS AND ACTIVITY REPORTS

Memory clear report

The memory clear report summarises the documents in memory.

??If you experience a power failure, the documents in the fax memory will be lost. As soon as power is restored and the fax is turned on again, the fax will automatically print out a list of documents that were stored in the memory at the time of the power failure.

94

Restricting use of the fax

Use the lock feature of the FAX-B155 to prevent unauthorised use of the fax. When the lock feature is on, your fax cannot be used to send faxes without entering the registered password.

To restrict access to the LOCK PHONE setting, you need to register a password. Set the password and LOCK PHONE setting as explained below.

95

SETTINGS AND ACTIVITY REPORTS

Changing the access password

96

RESTRICTING USE OF THE FAX

Cancelling the restriction setting

7

97

Paper jams

Automatic Document Feeder (ADF) jams

j To remove a jammed document

100

PAPER JAMS

Recording paper jams

j To remove jammed paper

and press [Stop].

8

101

Periodic care

Cleaning the fax exterior

To keep the exterior of the fax clean, gently wipe the fax with a soft cloth lightly moistened with water. Never use thinner, benzene, alcohol or any other organic solvent, as it may damage the surface of the fax.

Cleaning the glass scanning window

The glass scanning window can accumulate dirt with continued use, resulting in spots on faxes and copies.

j To clean the glass scanning window

When inserting the cotton swab, be careful not to damage any components.

Press down precisely.

102

PERIODIC CARE

Cleaning the printer area

Clean the printer area regularly to prevent accumulation of paper dust and ink spots.

j To clean the printer area

??Remove any ink mist or paper debris from the interior of the printer using a soft cloth. Clean especially well around the platen area. If the rollers become dirty, you can clean them using a small, soft brush.

??Never use a solvent, such as thinner or benzene, to clean the printer area.

??Do not remove the BJ cartridge or attempt to wipe the cartridge print head.

8

103

SOLUTIONS TO COMMON PROBLEMS

Cleaning the BJ cartridge print head

To maintain the best possible print quality, the BJ cartridge print head needs to be cleaned from time to time. If you notice some degradation in the print quality, try cleaning the print head.

Cleaning the print head consumes a small amount of ink. Cleaning too often signi??cantly reduces the amount of ink in the cartridge.

104

PERIODIC CARE

Replacing the BJ cartridge

Replace the BJ cartridge when you see the message CHANGE CARTRIDGE displayed.

8

105

Frequently asked questions

Refer to this section if you experience trouble operating your fax.

TRANSMITTING

???Cannot send a document?

??Is the fax set for the type of telephone line in use (pulse/tone)?

If you have a pulse line, be sure the fax is set for pulse dialling. If you are not sure about what type of line you have, contact your local telephone company. See p. 16.

??Has the document been fed correctly into the fax?

Remove the document, stack it and feed it into the fax correctly. See p. 49.

??Is the One-touch or Coded Speed Dialling number you used registered for the feature you want to use?

Check the content of the One-touch or Coded Speed Dialling button and be sure it was registered correctly. See pp. 36 and 38.

??Is the other party's fax out of paper?

Call the other party and be sure paper is installed in the other party's fax unit.

??Are there any other documents being sent from memory?

Allow time for the current document to ??nish sending.

??Can you hear a dial tone when you press [Hook] or when you lift the handset?

If you cannot hear a dial tone, make sure the telephone line is connected properly. See p. 14.

Print an activity report and check for an error code. See pp. 89 and 112.

???Are the images you send or copy spotted or dirty?

??Is the document scanning glass clean?

If the scanning glass is dirty, clean it. See p. 102.

??Is the other party's fax working properly?

To con??rm correct operation of your own fax, make a copy. If the copy is clear, the other party's fax may have a problem.

??Is the document fed correctly into the Automatic Document Feeder (ADF)?

Remove the document and feed it correctly into the feeder. See p. 49.

???Cannot send using Error Correction Mode (ECM)?

??Does the other party's fax support ECM?

Some fax units do not support ECM transaction. If the other party's fax does not support ECM transaction, then the document is sent in the normal mode without error checking.

??Is your fax set for ECM sending?

ECM sending for your fax can be turned off and on. Check the current setting. See p. 87.

106

FREQUENTLY ASKED QUESTIONS

RECEIVING

???Cannot receive a document automatically?

??Is the fax set to receive automatically?

For the fax to receive automatically, the LCD must display ???FaxOnly???, ???Fax/Tel??? or ???AnsMode???. Press [Receive Mode] to display ???Fax Only Mode???, ???Fax/Tel Mode??? or ???Ans. Machine Mode??? on the operation panel. See pp. 69 and 70.

Make sure you have printed out any document received in memory. See p. 72.

Check the LCD for an error message. See p. 112.

Print an activity report and look for an error code. See pp. 89 and 112.

???The fax won't switch automatically between telephone and fax transmissions.

??Is ???Fax/Tel??? displayed on the LCD?

For the fax to switch automatically between telephone and fax reception, ???Fax/Tel??? must be displayed on the LCD. Press [Receive Mode] on the operation panel to select ???Fax/Tel Mode???. See p. 69.

Make sure you have printed out any documents in memory. See p. 72. Check the LCD for an error message. See p. 112.

Some fax units cannot send the CNG signal that tells your fax the incoming signal is from a fax. In such cases, you will have to receive the document manually.

???Cannot receive a document manually?

??Is an extension phone connected to your fax?

You cannot receive manually unless an extension phone is connected.

??Is a document fed into the fax?

Remove the document. You cannot receive when there is a document fed into your fax.

??Did you press [Start/Copy] after hanging up the handset?

Always press [Start/Copy] before hanging up the handset. Don't press [Start/Copy] after you hang up the handset.

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107

SOLUTIONS TO COMMON PROBLEMS

???Print quality poor?

??Are you using the correct type of paper?

Be sure you are using paper that meets the paper requirements for this fax. See p. 7.

??Is the fax unit's BJ cartridge out of ink?

Replace the BJ cartridge. See p. 105.

Make a copy on your fax. If the image is OK, then your fax is operating properly.

Contact the other party and have them check their machine.

???Cannot receive using Error Correction Mode (ECM)?

??Does the other party's fax support ECM?

Some fax units do not support ECM transmission. If the other party's fax does not support ECM, the document is sent in the normal mode without error checking.

??Is your fax set for ECM receiving?

ECM receiving can be turned off and on. Check the current setting. See p. 87.

???Nothing prints?

??Did you remove the orange tape from the BJ cartridge before you installed it in the fax?

Be sure to remove the orange tape from the BJ cartridge before you install it in the fax. See p. 11.

Make sure the BJ cartridge is installed correctly. See pp. 11-13. Clean the print head several times. See p. 104.

Try another BJ cartridge.

???Are the images you print blotched or uneven?

??Are you using ECM sending/receiving?

ECM sending/receiving should eliminate such problems. However, if the telephone lines are in poor condition, you may have to try again.

??How is the quality of the other party's fax?

Remember, the sending fax usually determines document quality. Be sure the other party's back of top cover and scanning glass are clean.

108

FREQUENTLY ASKED QUESTIONS

TELEPHONE

???Cannot dial?

??Is the telephone line connected to the fax?

Be sure the telephone line is correctly connected to the fax. See p. 14.

??Is the fax set for the type of telephone line in use (pulse/tone)?

If you have a tone line, be sure the fax is set for tone dialling. If you are not sure what type of line you have, contact your local telephone company. See p. 16.

???Does the phone disconnect while you are talking on the line?

??Is ???AnsMode??? displayed on the LCD?

If ???AnsMode??? is displayed on the LCD, press [Receive Mode] to select a different mode. The ???Ans. Machine Mode??? should only be on when an answering machine is connected, turned on, and ready to take messages from telephone callers.

COPYING

???Cannot make a copy?

??Was the [Hook] button pressed?

You cannot make copies if [Hook] was pressed. Press [Hook] to release it. Make sure the handset is on the hook.

Make sure a document is set in the Automatic Document Feeder (ADF) and the LCD displays the current resolution.

Print an activity report to ensure the fax is working properly.

PAPER LOADING PROBLEMS

???Multiple sheets feed into the fax.

??Make sure the paper is not sticking together. Fan the paper before loading it into the paper tray. Always fan a stack of paper along the edge that will feed into the fax ??rst.

??Make sure the paper tray does not contain too much paper. Remove a few sheets of paper from the paper tray.

??If different paper types are loaded in the paper tray, load just one paper type. See Loading the paper, p. 7.

???Paper is loaded skewed (Printing is skewed).

??Make sure the paper is loaded properly in the paper tray: the right side of the paper is aligned against the right side of the paper tray and the paper guide rests against the left side of the paper stack. See Loading the paper, p. 7.

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109

SOLUTIONS TO COMMON PROBLEMS

GENERAL

???Sending and receiving documents too slow?

??When sending, is the document mode set to FINE or PHOTO?

Before sending documents, press [Resolution] until STANDARD appears on the display. Sending will be faster, but the image will not be as clear, and photos will be reproduced in black and white only.

??Is your fax set for ECM sending or receiving?

Because the fax is constantly checking for errors during transmission, ECM sending and receiving require more time. If the transmission speed appears to be extremely slow, you may be able to speed it up by turning ECM off. See p. 87.

???Cannot get faxes from information services?

??Is your fax connected to a rotary dial telephone line?

Press [Tone] to receive faxes from information services that require touch-tone telephone lines for transmission.

???Nothing shows on the display?

??Is the power plug ??rmly plugged in?

Check the plug and be sure it is ??rmly plugged into the socket.

??Cannot solve the problem?

Disconnect the power. Wait ??ve seconds and reconnect the power again. Check the other party's fax and be sure that it is compatible with your fax. There are some compatibility problems between certain types of faxes.

??Still cannot solve the problem?

Call for service.

110

Print quality problems

If the printout is unsatisfactory, consider the following suggestions:

??Most paper has a right side and a wrong side. If the print quality is poor, try turning the paper over and printing on the other side.

??If characters and images are blurred, check that you are using the correct kind of paper. See p. 7.

??If ink gets on the printer's platen, the reverse side of the printed page will have smudges. In this case, clean the platen area with a soft dry cloth. See p. 103.

??If white streaks or missing dots appear on printed pages, perform the print head cleaning operation. See p. 104.

??If the quality is not crisp and clear after cleaning the print head, repeat the head cleaning procedure again. If output is still not satisfactory after cleaning the print head ??ve consecutive times, replace the BJ cartridge. See p. 105.

??If the following print quality problems occur in the entire printing area, check for the most probable cause and remedy as listed below.

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111

Error codes, messages and solutions

The following table summarises the error codes that appear on Activity reports (see p. 89), the displayed messages and what to do for each error.

112

ERROR CODES, MESSAGES AND SOLUTIONS

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113

SOLUTIONS TO COMMON PROBLEMS

114

In case of a power failure

The user data settings and registered data for One-touch Speed Dialling and Coded Speed Dialling are saved during a power failure using a built-in battery. However, documents stored in the fax memory will be deleted. If a power failure occurs or the power is turned off, the fax will automatically print a Memory Clear Report as soon as the power is turned on or the power is restored. This report informs you of the deleted memory ??les.

During a power failure

The following restrictions apply to the function of the fax during a power failure or while the power is turned off:

??A call can be received with the fax during a power failure. However, a call cannot be made since the numeric buttons, One-touch Speed Dialling and Coded Speed Dialling features are not operational.

??A document can neither be sent nor received during a power failure.

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115

Speci??cations

117

Speci??cations

Ink cartridge: Type: Canon BX-3 (single cartridge ink supply) Ink colour: Black

Print head: 64 bubble jet nozzles

Ink amount: Approx. 29 ml

Power source: 200-240 V/50-60 Hz

Power consumption: Standby: Approx. 8 W 20??C room temp.

Operation: Approx. 17 W, maximum 30 W (based on all black copy)

Operating environment: Temperature: 10??C to 32.5??C

Humidity: 20% to 80% RH

Dimensions: 369 mm (W) ?? 297 mm (D) ?? 337 mm (H) (including trays)

Weight: Approx. 5.5 kg

Speci??cations are subject to change without notice.

118

Appendix

Document sizes

The following illustrations show the maximum and minimum document sizes that can be fed into the fax.

Up to a maximum of 32 minutes for sending each page or 1 m in length

The actual scanned image size for the fax is shown below.

The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner.

Note

Document thickness

Maximum 0.13 mm

Minimum 0.08 mm

119

Appendix

What happens when Fax/Tel Mode is selected

RECEIVE

Not all fax machines are capable of sending a FAX TONE. For those cases if you set the F/T SW ACTION to RECEIVE, the fax switches to receive mode automatically and starts receiving the document. If no document comes in it disconnects.

To select Fax/Tel Mode

1 Press [Receive Mode] until ???Fax/Tel Mode??? appears in the LCD.

To change the Fax/Tel Mode settings:

1Press [Function].

2Press [] until RX SETTINGS is displayed in the LCD. Press [Start/Copy].

3Press [] until FAX/TEL SWITCH is displayed in the LCD. Press [Start/Copy].

4The LCD displays RING START TIME. Press [Start/Copy]. Choose between 0 and 30 SECONDS using the numeric buttons, then press [Start/Copy] again.

5The LCD displays F/T RING TIME. Press [Start/Copy]. Choose between 10 and 300 SECONDS using the numeric buttons, then press [Start/Copy] again.

6The LCD displays F/T SW ACTION. Press [Start/Copy]. Press [ ] or [] to choose RECEIVE or DISCONNECT. Press [Start/Copy].

7Press [Stop] to ??nish registration and return to the standby mode.

120

Glossary

121

122

Glossary

123

Timed Sending

Setting the fax to transmit documents at a preset time in the future. See also Delayed Sending.

Tone/pulse setting

The ability to set the fax to match the telephone dialling system your telephone line uses: touch-tone or rotary pulse.

Tone

A button that allows you to temporarily switch to touch-tone from pulse dialling. In some countries, on-line data services may require that you use tone dialling.

TTI

Transmit Terminal ID. See Sender ID.

`U

Unidirectional printing

Printing in one direction only, left to right. This printing method on the fax provides a higher image quality but slower print speed. See also Bi-directional printing.

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