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Table of Contents

Symbols Used In This Manual

Note or additional information.

The machine would be damaged or would not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

About Fax Machines

If you???re a first-time fax machine user, fax operation might seem a little mysterious. You???ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

FaxTones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)???soft, beeps at 4-second intervals. You???ll hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the ???handshake??? with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You???ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones???loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the ???chirps??? for about 40 seconds, and the screen continues to display RECEIVE. To cancel the receiving mode, press

Stop.

When your fax machine is in FAX/TEL (F/T) mode, it answers with a short beep. After this beep, the fax machine listens for CNG tones, and, if heard, it will respond with receiving tones.

The fax ???handshake??? is the time in which the sending machine???s CNG tones and the receiving machines ???chirps??? overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialled. Therefore, it???s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

ECM (Error Correction Mode) (For FAX-525DT

Only)

The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

FAX-515 Control Panel Overview

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

FAX-525DT Control Panel Overview

Use to repeat or skip to the next voice message during playback.

Whenever you transport the machine, use the packing materials that came with your machine and pack the machine correctly.

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit???s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

Caution

1Never install telephone wiring during a thunder storm.

2We recommend that this product be used with a surge protection device to protect the product against lightning.

3Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

4Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

5Use caution when installing or modifying telephone lines.

6Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

7Do not use the telephone to report a gas leak in the vicinity of the leak.

8For PLUGGABLE EQUIPMENT, the socket should be located near the equipment and should be easily accessible.

Legal and safety requirements

Telecommunication Authorities (P.T.T.s) require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother.

Brother advises that this product may not function correctly and does not offer any warranty should this product be used on any other public exchange equipment other than that of the original country of sale.

Brother also advises that any use of this equipment in other countries may render the user to prosecution according to local regulations.

Assembly

Load the recording Paper

1Open the cover by placing your finger in the groove under the cover and lifting up

2Pull up the blue release lever so you can remove the three protective sheets (initial set up) or any paper remaining in the machine from the last roll.

3Unwrap the new recording paper roll and insert it into the paper bin, with the paper feeding from the bottom of the roll.

Limited to 70mm

???When you use 210mm recording paper roll size...

There are two different types of recording paper roll size (216mm/ 210mm). If you use 210mm recording paper roll size, please set recording paper after attaching the paper guides as below.

Setting position

The recording paper roll size for your fax machine is limited to a diameter of 70mm.

4Raise the paper enough to pass it over the until it feeds out the front of the machine. Make sure there is no slack.

5 Pull down the blue lever and close the cover.

Connect the handset

Connect the curled handset cord to the bottom of the handset and the side of the fax machine.

Connect the Power Cord

When you connect the power, the screen displays 01/01 00:00 FAX.

NOTICE:

1)This fax must be earthed using a 3-pin plug.

2)Since the machine is earthed through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

3)Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

IMPORTANT:

If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

Green-and-yellow : Earth

As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter ???E??? or by the safety earth symbol or coloured green or green-and-yellow.

The wire which is coloured blue must be connected to the terminal which is marked with the letter ???N??? or coloured black.

The wire which is coloured brown must be connected to the terminal which is marked with the letter ???L??? or coloured red.

Connect theTelephone Line

Connect one end of the telephone line cord to the jack labelled LINE on the left side of the machine. Connect the other end to a wall jack.

IMPORTANT:

The PC interface is a SELV (Safety Extra Low Voltage) port as defined in EN41003. It must only be connected with a SELV circuit; only the MFL Pro for Fax cable kit (available in an option pack), satisfies this requirement.

Attach the document support.

Attach the document support as shown in the illustration below.

Document

support

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Multi-Line Connections (PABXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in FAX ONLY Mode to receive faxes any time of day or night.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the machine to work with a PABX:

1It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

2If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

3The unit may be used with either pulse or tone dialling telephone service.

Ringer Equivalence Number (REN)

This equipment has a REN value of 1. A BT line has a ???bell ringing??? capacity, or REN, of 4. This means that adding downstream-connected extension telephones and/or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme cases, it may cause the auto-answer facility of the machine to fail.

Therefore, up to three additional extension telephones (each assuming a REN of 1), may be connected downstream of your machine. For an explanation of ???downstream connection, read ???Using extension telephones??? which follows.

Unless otherwise marked, a telephone provided by BT may be assumed to have a REN value of 1.

Using Extension Telephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected ???downstream??? of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as ???telephone off-hook detection.???

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white ???T???-shaped connector provided as part of the line cord assembly.

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

Fig. 1.

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 2.

Connecting an ExternalTelephone

Answering Device (TAD)

Connections

1 You may connect an external TAD to your machine, as shown below.

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(Example for U.K.)

2Set the number of rings to one or two on your external TAD. (The fax machine???s Ring Delay setting does not apply.)

3Record the outgoing message on your external TAD (see below).

4Set the external TAD to answer calls.

5Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT. (Only for FAX-525DT)

6Set the Answer Mode to TAD:ANSWER MACH. (Only for FAX- 515)

On the FAX-525DT, set the Answer Mode to TAD:MSG MGR.

Do not connect a TAD elsewhere on the same phone line??????your machine and TAD will both try to control the line.

Outgoing Message (OGM) of External TAD

Timing is important in recording this message.

1Record four seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

2Try to record the shortest possible message on your telephone

answering device (ideally less than 10 seconds).

3End your message by giving your Remote Activation Code for people sending manual faxes. For example:

???After the beep, leave a message or send a fax manually by pressing

51.???

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Sequence of External TAD Reception

When you leave your machine set in TAD mode, all calls will be answered by the externally connected telephone answering device, and fax calls will be received automatically provided they come from a machine which sends standard CalliNG tone (CNG).

Incoming Call

The call is picked up by the TAD. (Recommended short TAD ring delay such as 1 or 2 rings.)

Connecting an ExternalTelephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone to your machine, as shown below.

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(Example for U.K.)

Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel or just press Speaker Phone.

User-Friendly Programming

Function Mode

You can access the Function Mode by pressing Menu.

When you enter the Function Mode, your machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD.

You can ???scroll??? more quickly through options by pressing X. When the screen displays your selection, press Set. (Use Z to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function Mode, press Stop.

Alternating Displays

The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you???ll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the copy key to make a copy of the document.

FAX: NO. & START

COPY: PRESS COPY

Function Selection Table

If you have a basic understanding of how to program your machine, you can perform most of the programming settings without the Owner???s Manual. To help you understand the function selections, options, and settings that are available, use the Function Selection Table below.

1 Press Menu, 1, 2. The screen prompts you to enter the year.

ENTER YEAR:XX

2Enter the last two digits of the year. The screen displays your entry.

3Press Set. The screen prompts you to enter the month.

ENTER MONTH:XX

4Enter two digits for the month (for example, enter 09 for September, or 10 for October). The screen displays your entry.

5Press Set. The screen prompts you to enter the day.

ENTER DAY:XX

6Enter two digits for the day (for example, 06). The screen displays your entry.

7Press Set. The screen prompts you to set the time.

ENTER TIME:XX:XX

8Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).

9Press Set.

10Press Stop. The screen now displays the date and time you set, and displays it whenever the machine is standing by.

Setting the Station ID

You can store your name and fax number to be printed on all fax pages that you send.

It is important that you enter the fax numbers in the internationally standardised format, i.e. in accordance with the following strict sequence:

-The ???+??? (plus) character

-Your Country Code (e.g. ???44??? for the United Kingdom

-Your local area code minus any leading ???0???

-A space

-Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, your machine is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0555 5444, then you must set the fax number parts of your station ID as: +44 555 5444

1 Press Menu, 1, 3. The screen prompts you to enter your fax number.

FAX:

2Enter your fax number (up to 20 digits). The screen displays your entry.

4Use the dial pad to enter your name (up to 20 characters). (You can use the following chart to help you enter letters.)

5Press Set to confirm.

6Press Stop. The screen returns to the date and time.

???If you do not enter a fax number, no additional information can be

entered.

???To enter a space, press X once between numbers and twice between characters.

???If your Station ID has already been programmed, the screen prompts ???1??? to make a change, or ???2??? to exit without changing.

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don???t have printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Inserting spaces

If you want to enter a blank space, press X twice.

Making corrections

If you entered a letter incorrectly and want to change it, press Z to move the cursor after the last correct letter. Then press Stop; all letters after the cursor are deleted. Re-enter the correct text and/or digits.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press X to move the cursor to the right.

Special characters and symbols

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

1Press Menu, 1, 4.

2Press Z or X to select your setting.

3When the screen displays the setting you want, press Set.

4Press Stop to exit.

PABX and TRANSFER

Your machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. You can gain access to the outside line from your fax connected to PABX by just pressing R.

You can transfer a call to another extension by pressing R.

If your fax machine is connected to a PABX, you may need to insert an additional number prefix (e.g. ???9???) and a ???pause???, do not press R, before each fax or telephone number, in order to again access to the outside line.

Setting PABX

If your machine is connected to a PABX system, set PBX:ON. If not, set to OFF.

1 Press Menu, 1, 5. The screen displays

PBX:OFF

SELECT { } & SET

2Press Z or X to select ON (or OFF).

3Press Set when the screen displays your selection.

4Press Stop to exit.

You can program an R keypress as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 6-1 or 6-2) press R first (the screen displays ??? !???), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Speed Dial location. (See chapter 7.) However, if PBX is set to OFF, you can???t use the One Touch or Speed Dial number that an R keypress is programmed into.

Setting the Clock Change

You can easily let the machine???s clock gain or lose one hour by using this feature.

1 Press Menu, 1, 6. The screen displays

TO SUMMER TIME ?

SELECT { } & SET

2Press Z or X to select Summer Time to gain an hour or Winter time to lose an hour.

3Press Set.

4Press 1 to change to Winter Time or Summer Time??????OR??????Press2 to exit without changing.

Setting the Speaker Volume

You can adjust the speaker volume when your machine has dialled (onhook dialling) and the line is connected??????OR??????after pressing Speaker Phone (FAX-525DT only). You can turn the volume OFF or you can select a volume level.

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have a FAX-525DT, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn the Incoming Recording Monitor OFF (Menu, 8, 5) on FAX- 525DT, the Speaker for screening calls will be disabled and you will not be able to hear callers leaving messages. The volume for other operations can still be controlled using and .

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can turn the ring OFF.

Press or to adjust the volume level. With each key press, the machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting.

The new setting will remain until you change it again.

Memory Storage

Your machine is equipped with an internal battery that will keep the date and time information for up to about 15 hours after power has been cut off. After that time, the date and time will be lost and you will have to re- enter the information. In the event of a power failure, all settings in the

INITIAL SETUP, SETUP RECEIVE, SET QUICK-DIAL and

SETUP TAD functions are stored permanently except POLLING RX.

On the FAX-525DT, it will retain the data for Out-of-Paper Reception, Memory Transmission and Message Manager for up to 15 hours after a power interruption.

Basic Receiving Operations

NGT (For FAX-515)??????This is the Night Mode setting. The fax machine receives incoming fax calls without ringing. In case of a voice call, the fax machine does not ring and it doesn???t receive the voice call. The caller hears fax tones after few rings.

NGT (For FAX-525DT)??????If you set the receiving mode to Night, DT MODE key is automatically turned on. The fax machine receives incoming fax calls without ringing. In the event of voice call, the incoming voice call is stored in the message manager memory. As the ICM recording monitor (for call screening) is automatically set to OFF, the user is not disturbed by the voice of the caller. In case of memory full, the machine change to F/T mode if the machine still has paper. It changes to Manual mode if both the memory becomes full and the fax machine runs out of paper.

If you have not recorded the Outgoing Message for Message Manager mode, your fax machine does not receive the voice call.

In both the FAX-515 and the FAX-525DT, Night mode overrides the receiving mode set by the user. In the morning, the user must press Mode key to manually revert to the Answer mode they have set (such as F/T or FAX ONLY).

If you pick up the handset or the power is off for some reason when the Night mode is on, the Answer mode will automatically revert to

MANUAL.

Set Mode Resolution

Caller ID

DT MODE

To select or change your Answer Mode

1Press Mode. The screen displays your current selection. The options on the FAX-515 are:

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

MANUAL

NIGHT

The options on the FAX-525DT are:

FAX ONLY

FAX/TEL

MANUAL

NIGHT

Or, if TAD Mode is switched ON by pressing (DT Mode Key), it overrides your Answer Mode Setting, so the display shows:

TAD:MSG MGR

2Continue to press Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Answer Mode setting.

If you???re changing Answer Mode while in another operation, the screen returns to the current operation display.

In case Fax Detect does not work, because of a poor phone line connection, just press Start or press the Activation Code 5 1.

1Press Menu, 2, 3.

2Use Z or X to select ON, SEMI or OFF.

3Press Set when the screen displays your selection.

4Press Stop to exit.

If you???ve set the feature to ON, but your machine doesn???t automatically connect a fax call when you lift an external or extension phone handset, press 5 1.

At the machine, lift the handset and press Start.

Advanced Receiving Operations

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1. The preset Deactivation Code is # 5 1. The present Activation Voice Code is 8 1.

If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 to and the Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number for the Activation Code, the Deactivation Code and Activation Voice Code.

To change Remote Codes

1Press Menu, 2, 4.

2Press Z or X to select ON (or OFF).

REMOTE ACT.:ON

3Press Set when the screen displays the setting you want.

4If you want to, enter a new Remote Activation Code, then press Set.

ACT.CODE:*51

5If you want to, enter a new Remote Deactivation Code, then press

Set.

DEACT.CODE:#51

6 If you want to, enter a new Activation Voice Code, then press Set.

ACT.VOICE:*81

7 Press Stop to exit.

Caller ID (Caller IDentification)

Caller ID is a telephone service that allows the subscriber to see a display of the caller???s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine???s memory. In addition to the standard Caller ID features, you can select a Caller ID and have your machine dial the number for you.

NOTE: ??? To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.

???To PABX Users :

Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private branch exchange (PBX) system or other call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set to ON, to display the caller???s phone number on the fax LCD as the telephone rings.

1Press Menu, 0, 1.

2Press Z or X to choose ON.

3Press Set.

4 Press Stop to exit.

How Does Caller ID Work?

The Caller ID Appears on the Display WhenYour Telephone Rings

As your telephone rings, the display shows you the caller???s phone number. Once you pick up the handset, the caller???s ID disappears. You will see up to the first 16 characters of the number on the display.

Helpful Hints

???If ??? # UNAVAILABLE??? appears on the display, it means that the call came from outside your caller ID service area. *

???If ??? # WITHHELD??? appears on the display, it means the caller intentionally blocked the transmission of his/her ID. *

???If no caller ID was transmitted to your fax machine, ??? PICK UP PHONE??? will remain on the display.

* Depends on network Function.

The Caller ID is Stored inYour Machine???s Memory

The machine can store a maximum of the last 10 (FAX-515), 30 (FAX- 525DT) incoming caller IDs in the memory, along with the time and date of reception. The 11th (FAX-515) 31st (FAX-525DT) call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

???Selecting a Caller ID from the Memory for Call Reply.

You can scroll through the Caller IDs on the display and select one for your machine to dial.

???Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), and type of call (Comment).

NOTE: Please set up the number of rings to more than 02 in the Ring Delay (See ???Setting the Ring Delay??? in this chapter.) before you use the Caller ID. If you set up the number of rings to 01, you cannot receive the Caller ID.

Selecting a Caller ID from the Memory for Call Reply

You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call ???on- hook??? to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually.

1Press Caller ID (Set for Ireland). The screen displays;

If no ID is stored, the beeper will sound and ??? NO CALLER ID??? will appear on the display.

CALLER ID LOG

2 Press Z or X to scroll through the Caller IDs in the memory.

10)5555151

3 Press Set to select the desired Caller ID number.

10)09/11 15:25

DIAL:PRESS START

4 Press Start.

DIALLING

TELEPHONE

If you wish to send a fax, insert a document into the feeder.

Then press Start.

To cancel the Call Reply (for example, when you have selected the wrong Caller ID), simply press Stop and begin again ; the Caller ID will not be lost.

To Activate Certain Network Services When Using Call

Reply

It may be desired (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. Some examples of such network services are :

* Your outgoing Caller ID withheld

The required prefix, typically three to six digits (including # and symbols) in length, may be inserted after displaying the desired Caller ID in step 2 on the previous page. (You can enter the prefix up to 20 digits on the machine. ) The complete number string including the prefix will then be dialled by pressing Start.

( Previous ) Select the desired Caller ID, wait 2 seconds until you see the date and page Step 3. time the caller ID was received.

10)09/11 15:25

DIAL:PRESS START

Enter the prefix by using number keys up to 20 digits.

-The display will be cleared when you press any of the number keys.

-To cancel the prefix (such as when you entered the wrong number), simply press Stop.

The display will return to the desired Caller ID you selected.

-If you press Stop again, the machine will return to the current date and time display. You are no longer in the call reply mode.

-Any problems or queries in using network services should be raised in the first instance with your network operator(s).

-With Call Reply, automatic redial does not function in cases where the called party is busy or doesn???t answer.

Call Reply to DDI numbers via Caller ID

Calls derived from a caller ID number to destinations connected to a ???Direct Dial Inward (DDI)??? private exchange system may fail to connect, or may be answered in the first instance by the called premises??? main switchboard rather than by the intended extension. Brother is not liable for any call charges thus incurred.

Clearing the Caller IDs Stored in Memory (Only for FAX-525DT)

For the most effective use of the machine???s memory, it is recommended that you should clear the Caller IDs stored in the machine???s memory.

1Press Erase when the display shows the number.

2Press 1 to erase. Press 2 to exit.

Printing the Caller ID List

1Press Caller ID (Set for Ireland).

2Press Start.

Registering Caller ID information into One Touch, Speed Dial

You can register the Caller ID into One-touch or Speed Dial numbers.

1 Press Caller ID (Set for Ireland). The screen displays:

CALLER ID LOG

2 Press Z or X to scroll through the Call IDs in the memory.

10)5555151

3 Press Set. When the display shows the number you want to register.

10)02/01 12:00

DIAL:PRESS START

4Press One touch key or Speed Dial key (and Number key) and press Set.

NAME:

5Enter name, and press Set.

6Select the type of number (FAX, TEL, F/T), and press Set.

7Press Stop to exit.

If the user tries to register Caller ID log to the One Touch or Speed Dial already registered, the rejection tone sounds and the LCD shows

??? REGISTERED???.

BT Call Sign (For U.K. Only)

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes.

You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

??? To have your external TAD answer only the main number, the machine must be in Manual Mode.

??? In FAX/TEL or FAX ONLY mode, the machine will answer all numbers on the phone line.

Set the BT Call Sign

1Set the machine to MANUAL mode.

2Press Menu, 0, 2. The screen displays the current setting of this feature.

3Press Z or X to select ON (or OFF).

4Press Set.

5Press Stop to exit.

Polling

Polling is the process of retrieving faxes from another machine. You can use your machine to ???poll??? other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone???s fax machine to receive a fax, you pay for the call. (See ???Setup for Polling Transmit??? in chapter 6.)

Secure Polling

Secure Polling is a way to keep your documents and others??? from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls for your documents.

Some machines do not respond to the polling function.

Setup for Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

1Press Menu, 2, 5. The screen displays

POLLING:STANDARD

SELECT { } & SET

2Press Z or X to choose STANDARD.

3Press Set.

ENTER FAX NO.

THEN PRESS START

4 Enter the fax number you are polling.

5 Press Start. The screen displays DIALLING.

Setup for Polling Receive with Secure Code

You need to make sure you are using the same ID number as the other party.

1Press Menu, 2, 5. The screen displays

POLLING:STANDARD

SELECT { } & SET

2Press Z or X to choose SECURE.

3Press Set.

4Enter a four-digit number.

This is the same as the security code of the fax machine you are polling.

5Press Set.

ENTER FAX NO.

THEN PRESS START

6Enter the fax number you are polling.

7Press Start.

Setup Delayed Polling Receive

You can set your machine to begin Polling Receive at a later time.

1Press Menu, 2, 5. The screen displays

POLLING:STANDARD

SELECT { } & SET

2Press Z or X to choose TIMER.

3Press Set.

4The screen prompts you to enter the time you want to begin polling.

SET TIME=15:25

5Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM.

6Press Set. The screen prompts you to enter the fax number you are polling.

ENTER FAX NO.

THEN PRESS START

7Enter the fax number (you can use One Touch or Speed Dial, or dial manually).

8Press Start. The machine makes the polling call at the time you entered.

You can set up only one Delayed Polling.

Sequential Polling (Only For FAX-525DT)

Your machine can request documents from several fax units in a single operation. You just specify several destinations in Step 6. Afterward, a Sequential Polling Report will be printed.

1Press Menu, 2, 5. The screen displays

POLLING:STANDARD

2Press Z or X to choose STANDARD, SECURE or TIMER.

3Press Set when the screen displays the setting you want.

4If you selected STANDARD, the screen prompts you to enter the fax number you want to poll, and then to press Start.

ENTER FAX NO.

THEN PRESS START

???If you selected SECURE, enter a four-digit number and press

Set.

???If you selected TIMER, enter the time (in 24-hour format) you want to begin polling and press Set.

5Specify the destination fax machines, which you wish to poll by using One Touch, Speed Dial or a Group.

6Press Start.

Your machine polls each number or group number in turn for a document.

DIALLING

Cancelling a Scheduled Job

You can cancel tasks you???ve scheduled such as Delayed Fax, Delayed Polling Receive or Polling Transmit.

1Press Menu, 4. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.

4.CANCEL JOB

2If you have more than two jobs waiting, use Z or X to select the job you want to cancel. Press Set when the screen displays your selection.

??????OR??????

If you have only one job waiting, go to Step 3.

3Press 1 to cancel??????OR??????Press2 to exit without cancelling.

4Press Stop to exit.

Setting PC Interface Mode

(Only for FAX-525DT with Multi-Function Link Pro for Fax option)

If you connect your machine to your PC, you can receive faxes into your PC. See the Quick Start Guide to set up for Multi-Function Link for Fax. After completing the setup for Multi-Function Link Pro for Fax, you can select PC INTERFACE Mode (PC PRIORITY/PC RECEIVE ONLY/ FAX RECEIVE ONLY) for routing incoming faxes.

1Press Menu, 2, 6. The screen displays:

6.PC INTERFACE

2Press Z or X to select PC PRIORITY, PC RECEIVE ONLY or

FAX RECEIVE ONLY.

3Press Set when the screen displays your selection.

4 Press Stop to exit.

Copy Functions

Your machine cannot scan anything closer than 4 mm from the edge of the paper. Set the resolution to S.FINE or PHOTO.

1Place document face down in the feeder.

2Press Copy.

3If you have FAX-525DT, press Copy again.

Do NOT pull on the paper while copying is in progress. To cancel, press

Stop.

Multiple Copies (For FAX-525DT Only)

You can make multiple copies using your machine, and you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated).

1Place the document face down in the feeder, then press Copy.

2Enter two digits for the number (up to 99) of copies you want. For example, press 0, 3 for three copies.

3Press Copy.

4 Use Z or X to select STACK or SORT.

5 Press Copy.

If you get a ???Memory Full??? message while you are scanning the first page, press Stop and restart to make a single copy. If the ???Memory Full??? message appears while scanning subsequent pages, you can press Copy to copy the portion that is in memory, or press Stop to cancel. To restart the copy job using less memory, press Copy for stacked copies.

BeforeYou Begin

???Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Your fax machine can only scan an image 20.8 cm wide, regardless of how wide the paper is.

???Make sure you insert documents face down, top edge first.

???Adjust the paper guides to fit the width of your document.

Paper guides

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document.

1Insert the document, face down, in the feeder.

2Press Menu, 3, 1.

3Use Z or X to select AUTO, LIGHT, or DARK.

4When the screen displays your selection, press Set. The screen displays:

ACCEPTED

NEXT

1.YES 2.NO

5Press 2 if you are finished choosing settings, and go to Step 6?????? OR??????Press1 if you want to select additional settings. The display returns to Setup Send menu.

6Enter a fax number and press Start to send a fax??????OR??????Press Copy to make a copy.

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

1Insert the document.

2Press Menu, 3, 3.

3.OVERSEAS MODE

3Press Z or X to select ON (or OFF).

4Press Set when the screen displays your selection. The screen displays

ACCEPTED

NEXT

1.YES 2.NO

5Press 1 if you want to select additional settings. The display returns to the Setup Send menu??????OR??????Press2 if you are finished choosing settings and go to Step 6.

6Enter the fax number you???re calling.

7Press Start.

Memory Transmission (For FAX-525DT Only)

You can scan a fax into the machine???s memory to be sent as soon as the scan is complete. This way, you don???t have to wait for the entire fax to be transmitted before you retrieve your original.

If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel the scan. If you get a MEMORY FULL message while scanning in a subsequent page, you???ll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the Quick Scan operation.

1Insert the document in the feeder.

2Press Help/Memory. The screen indicates how much memory is available.

3 Enter the fax number.

4Press Start to begin scanning the document into memory. Once the scan is complete, the machine dials the call.

Next-Fax Reservation

Even if your fax is receiving another fax, you can set your machine to send your fax next. This way, you don???t have to wait for it to finish sending or receiving the other fax. You can dial this fax call manually, or by using Redial, One Touch or Speed dialling. (When you use One Touch Dial or Speed Dial only the memory location??????not the name of the person you???re calling??????is displayed.)

1Insert the documents in the feeder. If necessary, press Resolution to adjust resolution.

2Enter the fax number.

3Press Start.

4Press Set. The screen displays

NEXT-FAX RESERVD

5 To cancel the reservation, remove the documents and press Stop.

You can???t use this feature if there is a document waiting in the feeder (possibly for Delayed Transmission or Polling Transmit), or when the timer has been interrupted. Also, you can???t use Tel-Index for this feature.

Multiple ResolutionTransmission

Use this feature to select separate resolution settings for each page of the fax you???re sending. This could be useful if you???re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

1Inset documents in feeder, then press Menu, 3, 2.

2Use Z or X to select resolution for page 1, then press Set.

3Repeat Step 2 for subsequent pages. Press Stop when you???re finished. The screen displays:

ACCEPTED

NEXT

1.YES 2.NO

4Press 1 if you want to select additional settings. The display returns to the Setup Send menu??????OR??????Press2 if you are finished choosing settings, and go to Step 5. The screen prompts you to enter the fax number you want to call.

5Enter the fax number you???re calling, and press Start.

If you want to copy a document using multiple resolutions, press Copy in Step 5.

5 Press Set.

6Enter a four-digit number.

7Press Set. The screen displays

ACCEPTED

NEXT

1.YES 2.NO

8Press 1 if you want to select additional settings. The display returns to the Setup Send menu??????OR??????Press2 if you are finished choosing settings and go to Step 9.

9Press Start and wait for the fax to be polled.

Cancelling a Scheduled Job

You can cancel tasks you???ve scheduled such as Timer or Polling Transmit.

1Press Menu, 4. Any waiting jobs appear on the display. If no job is waiting, the screen displays NO JOB WAITING.

4.CANCEL JOB

2If you have more than two jobs waiting, use Z or X to select the job you want to cancel. Press Set when the screen displays your selection.

??? OR???

If you have only one job waiting, go to Step 3.

3 Press 1 to cancel??? OR???Press 2 to quit without cancelling.

4 Press Stop to exit.

InterruptingTimer and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the function mode.

1Press Menu, 5.

2Wait 2 seconds, then remove the documents that are waiting in the feeder.

INSERT DOCUMENT

3 Place the document you want to send now in the feeder.

4 Enter the number for the fax you want to send now.

5Press Start.

6After the transmission is finished, return the first document to the feeder.

7Press Menu, 5 to restore the timer.

If you set Timer or Polling Transmit using Help/Memory (that is, if you have already scanned the document into the machine???s memory and will send it from there), you don???t have to interrupt to send a fax or make a copy.

C7H A P T E R S E V E N65

Setup

Quick-Dial

Numbers

Storing Numbers for Easy Dialling

7Press Set.

8Return to Step 2 to store another One Touch dial number??? OR??? Press Stop to exit.

When you dial a One Touch dial number, the screen displays the name you???ve stored, or, if you haven???t stored a name, the number you???ve stored.

Storing Speed Dial Numbers

You can store Speed Dial numbers by following the sequence below. There are 50 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

1 Press Menu, 6, 2. The screen prompts you to enter a location.

SPEED-DIAL? #

2 Use the dial pad to enter a two-digit location (01???50).

3 Press Set. The screen displays your entry, then prompts you to enter the number you???re storing.

#05:

ENTER & SET

4Enter the number (up to 20 digits).

5Press Set. The screen now prompts you to store a name with this number.

NAME:

6Use the dial pad to enter the name (up to 15 characters). You can use the chart on chapter 4 to help you enter letters??? OR???Go to Step 7

to store the number without a name.

7Press Set.

8The screen prompts you to select the type of number this is. Use Z or X to select the type you want.

FAX a fax number

TEL a telephone (voice) number

F/T both a fax and telephone number

9 Press Set.

10Return to Step 2 to store another Speed Dial number??? OR???Press Stop to exit.

Changing One Touch and

Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1.CHANGE??? OR??? 2. QUIT.

1Press 1 to change the number stored, or press 2 to exit without making a change.

2Enter a new number.

???If you want to erase the whole number, press Stop when the cursor is to the left of the digits. The letters above and to the right of the cursor are deleted.

???If you want to change a digit, use Z or X to position the cursor under the digit you want to change, then type over it.

3Follow the directions from Step 4 in Storing One Touch Numbers or Step 5 in Storing Speed Dial Numbers.

Setting Up Groups for Broadcasting (For FAX- 525DT Only)

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you???ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 59 numbers to one large Group.

1 Press Menu, 6, 3. The screen displays

SELECT ONE-TOUCH

2 Select a One Touch key where you wish to store the number. (For example, press One Touch key 02 to store a Group.)

3 Use the dial pad to identify the Group with a number (for example, press 01 for Group 1).

SETUP GROUP:GO

ENTER & SET

4 Press Set.

5To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialling. For example, for One Touch key 05, press One Touch key 05. For Speed Dial location 09, press Mute/ Speed Dial, then press 0, 9 on the dial pad. The LCD shows 05,

#09.

G01:*05#09_

6 Press Set. The screen prompts you to enter a name.

NAME:

ENTER & SET

7Use the dial pad and the chart on Chapter 4 to enter a name for the group (for example, NEW CLIENTS).

8Press Set.

9Press Stop to exit.

You can print a list of all One Touch and Speed Dial numbers. See Chapter 10, Printing Reports.

Answering Calls with the Speakerphone (Only for FAX-525DT)

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone. To end the call, press

Speaker Phone.

If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again??? OR??? Pick up the handset.

Tel Key (Only for FAX-515)

You can also switch the call from the external telephone to fax machine by lifting the fax machine???s handset and pressing Tel.

Then in the telephone conversation if you press the Tel key and then replace the handset, then you will be listening through the monitor speaker, but the other party will not be able to hear you.

Message Manager Mode

Flexible Memory Settings (Message Store)

Message Manager Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive.

1. DOC:ON, VOICE:ON Both voice and fax messages are stored. You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely.

2. DOC:ON, VOICE:EXT You need an external answering machine connected to the fax machine for this setting. Fax messages are stored in the Message Manager memory, but voice messages are stored in your external answering machine. Retrieve voice messages from the external answering machine. You cannot use the Paging feature for voice message with this setting.

3. DOC:ON, VOICE:OFF All memory is used to store fax messages???no voice messages will be stored.

4. DOC:OFF, VOICE:ON All memory is used to store voice messages???no fax messages will be stored. Incoming faxes will print on paper. You can use the Paging feature, and retrieve voice messages remotely.

5. DOC:OFF, VOICE:EXT You need an external answering machine connected to the fax machine for this setting. Incoming faxes are not stored in memory, but will print on paper. Voice messages are stored in the external answering machine.

6. DOC:OFF, VOICE:OFF Incoming faxes are not stored in memory, but will print on paper. Voice calls are not stored in memory.

Setting Up Message Manager

You must set up Message Manager in the following order:

1Set the Message Store.

2Record the Message Manager???s Outgoing Message ( TAD MESSAGE).

3 Activate Message Manager (TAD) Mode by pressing .

Setting the Message Store

Select the setting from the descriptions of ???Flexible Memory Settings???.

1Press Menu, 8, 1. The screen prompts you to choose a DOC (Document) setting.

DOC:OFF

SELECT { } & SET

2Press Z or X to select ON (or OFF).

3Press Set. The screen prompts you to choose a VOICE setting.

VOICE:ON

SELECT { } & SET

Erasing the Outgoing Message (OGM)

1Press Menu, 8, 3.

2Press Z or X to select TAD MESSAGE (or F/T MESSAGE or

PAGING MSG.).

3Press Set when the screen displays your selection.

4Press Erase.

5 Press 1 to erase the OGM??? OR???Press 2 to exit without erasing.

6 Press Stop to exit.

Activating Message Manager Mode

Press until the screen displays

TAD:MSG MGR

Message Indicator

Message Indicator light flashes when you have voice messages and/or faxes waiting for your review. Once you listen to the message or print the fax, the light stops flashing.

The LCD screen displays the total number of voice (including memos) and/or fax messages stored in Message Manager memory.

VOICE:03 DOC:02

What Happens When the Memory Is Full...

If the memory becomes full when you have set your machine to Message Manager mode, the machine will change to F/T mode automatically. In this mode, the machine can accept incoming faxes automatically. Then, if your machine should run out of paper, the answer mode will shift automatically to manual mode. In manual mode the call is not answered, so your caller will know to try again later.

Out of Recording Paper and Memory Full

Playing Voice Messages and Memos

Follow the steps below to listen to voice messages and memos.

1Press Play. Adjust volume by pressing or .

All new messages and memos are played in the order they were recorded. The display shows the number of the current message, and the total number of messages.

If Caller ID information was received, the machine beeps during the message and displays the Caller ID information for one second.

During playback, the screen displays the time and date the message was recorded.

2Press (RWD) at the end of the message to repeat a message. Use # (FWD) to skip to the next message. You can press and # repeatedly until you reach the message you want to play.

3 Press Stop to exit.

Printing a Fax Message

Once you print a new fax message stored in memory, it is erased from the memory automatically.

1Press Play. After two seconds, the machine begins to play voice messages.

2After playing voice messages, the display asks if you want to print fax messages that are in the memory. There is no display if there are no faxes.

PRINT DOC?

1.YES 2.NO

3To print the fax messages, press 1. ??????OR??????

Press 2 to exit without printing.

Backup Printing Option

When you choose DOC:ON in the Message Manager mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on.

1 Press Menu, 8, 2. The screen prompts you to select a setting.

BACKUP PRINT:ON

SELECT { } & SET

2Press Z or X to display ON (or OFF).

3Press Set when the screen displays your selected setting.

4Press Stop to exit.

Erasing Messages

If you choose to erase all fax messages, the machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually.

You can erase voice messages and memos individually, or all at once.

To erase voice messages individually

1Press Play. The machine beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.

2To erase a specific message, press Erase immediately after the two short beeps, or while the message is playing. The screen prompts

ERASE THIS MSG.?

1.YES 2.NO

3 Press 1 to erase the message

??? OR???

Press 2 to cancel.

4 Press Stop to exit.

1Press Menu, 2, 1.

2Press Z or X to select TOLL SAVER (or RING DELAY).

3Press Set when the screen displays your selection.

4Press Z or X to select ON (or OFF).

5Press Set.

6Press Stop to exit.

ICM Recording Monitor

This feature lets you turn OFF (or ON) the speaker volume for voice messages. When you turn the monitor OFF, you will not hear messages as they come in.

1Press Menu, 8, 5.

2Use Z or X to select OFF (or ON).

3Press Set when the screen displays your selection.

4Press Stop to exit.

Recording a Memo

A memo is stored and played as a voice message.

1Press Record whilst in standby mode.

2When the display prompts you to pick up the handset, speak into the handset to record your memo. Your recording can be as long as the Incoming Message Maximum Time (Menu, 8, 4).

3 Press Stop or replace the handset when you???re finished.

Recording a Conversation

You can record a telephone conversation by pressing Record during the conversation. Your recording can be as long as the Incoming Message Maximum Time. You and the other party will hear a beep every 15 seconds while recording. You cannot record a conversation using the Speakerphone.

Fax Forwarding/Paging

When Paging is set to ON, your machine dials the pager number you have programmed and, when connected, plays the Paging OGM that you have recorded. This activates your pager and let you know you have a fax or voice message in the Message Manager memory.

When Fax Forwarding is set to ON, your machine dials the fax machine phone number you???ve programmed, and forwards any faxes you???ve received.

You cannot use Paging and Fax Forwarding at the same time.

Programming a Fax Forwarding Number

1Press Menu, 8, 6.

2Press Z or X until the screen displays

FAX FORWARD

3Press Set. The screen prompts you to enter the number of the fax machine where faxes will be forwarded.

FWD#:

ENTER & SET

4Enter the forwarding number (up to 20 digits).

5Press Set.

6Press Stop to exit.

You can change a Fax Forwarding number remotely.

Recording the Paging Outgoing Message (OGM)

Before paging can work, you should first record the Paging OGM.

1 Press Menu, 8, 3. The screen prompts you to choose an OGM.

TAD MESSAGE

SELECT { } & SET

2 Press Z or X to reach

PAGING MSG.

3Press Set.

4Press Record, then pick up the handset to record a message.

5Press Stop. The Message Manager plays your OGM.

6Press Stop.

Programming the Paging Number

1Press Menu, 8, 6.

2Press Z or X until the screen displays

PAGING

3 Press Set. The screen prompts you to enter your pager number.

PAG#:

ENTER & SET

4Enter your paging number up to 20 digits. This is the telephone number which your machine must call.

5Press Set.

6Press Stop to exit.

You cannot change a Paging number remotely.

Remote Retrieval

You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and other button presses to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager.

Using the Remote Access Code

1Dial your machine phone number from a touch tone phone.

2When your machine answers and beeps, immediately enter your Remote Access Code.

3The machine signals the kinds of messages received:

1 long beep???Fax message(s)

2 long beeps???Voice message(s)

3 long beeps???Fax and Voice message(s) No beeps???no messages

4The machine then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

5Press 9 0 to reset the machine when you finish.

6Hang up.

If your fax machine is set to MANUAL mode, you can access the Message Manager remotely by phoning your machine and letting it ring for about 100 seconds. Your fax machine will answer the phone after 100 seconds of ringing, and you then have 30 seconds to enter your Remote Access Code.

Changing the Remote Access Code

Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 159, but you can change this.

1Press Menu, 8, 7.

2Enter a three-digit number from 000 to 900. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code or Activation Voice Code.

3Press Set

4Press Stop to exit.

When you call your machine and enter the Remote Access Code, you must press the fourth digit (three-digit number plus ).

Remote Control Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (159), the system will signal you with two short beeps to enter a remote control command.

Retrieving the Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

1Dial your fax machine???s number.

2When you hear the beep, immediately enter your Remote Access Code (1 5 9 ).

3When you hear two short beeps, use the dial pad to press 9 6 1.

4Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want the Memory Status List forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

5After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List to the fax machine that you are calling from.

Retrieving Fax Messages

1Dial your fax machine???s number.

2When you hear the beep, immediately enter your Remote Access Code (1 5 9 ).

3As soon as you hear two short beeps, use the dial pad to press 9 6 2.

4Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

5After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The fax machine that you are calling from prints your fax messages.

Changing the Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

1Dial your fax machine???s number.

2When you hear the beep, immediately enter your Remote Access Code (1 5 9 ).

3When you hear two short beeps, use the dial pad to press 9 5 4.

4Enter the new number of the remote fax machine where you want your fax messages forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #. Also, if your fax machine is connected to a PABX, you can press # first before the fax machine???s number. The # works as well as R key.

5To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1.

6Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press # #.

7After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from.

8Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

There are some fax machines which, having completely received the MEMORY STATUS LIST from your machine, will give an audible ???HANDSET UP??? or similar alarm, if you keep the line held in readiness for the next command.

In such cases, it may be possible to clear the alarm and enter the next command (e.g. ???962??? for the RETRIEVE), by pressing the Stop once or twice on the receiving machine during the alarm beeping time. If this doesn???t work, simply replace the handset, pause, and redial the call, using then the ???962??? command after your machine answers and accepts your remote access code.

C10H A P T E R T E N87

Printing

Reports

FAX Settings and Journal

You can print the following lists and reports:

To Print a Report

1Press Menu, 7.

2Enter the number (see list above) of the report you want to print. For example, press 5 to print the SYSTEM SETUP.

For Journal, press 2 and also press Z or X to select PRINT JOURNAL and press Set.

3Press Start.

4Press Stop to exit.

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed automatically only if there???s an error during transmission. If the report indicates ERROR, send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

When the feature is ON, the report is printed with every fax you send.

1Press Menu, 7, 1.

2Press Z or X to select ON or OFF.

3 Press Set.

4 Press Stop to exit.

When the machine is idle, you can print the Transmission Verification Report by pressing Verify when you wish to confirm the last transmission was successful or not.

Journal Period

You can set the machine to print the Journal at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

1Press Menu, 7, 2.

2Press Z or X to display:

JOURNAL PERIOD

3Press Set.

4Press Z or X to choose your setting. If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown.

5When the screen displays the setting you want, press Set.

6Enter the time to begin printing, in 24-hour format. (For example, enter 19:45 for 7:45 PM).

7Press Set.

8 Press Stop to exit.

11Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes.

12Do not touch a document during printing.

13Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product.

14Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks. Refer all servicing to service personnel.

15This product has no mains ON/OFF switch. It is therefore highly important that access to the mains plug and the mains socket to which the plug is connected, is never obstructed, in case for some reason the mains power to the machine must be quickly disconnected.

16Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the following conditions:

A When the power cord is damaged or frayed.

B If liquid has been spilled into the product.

C If the product has been exposed to rain or water.

D If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E If the product has been dropped or the cabinet has been damaged.

F If the product exhibits a distinct change in performance, indicating a need for service.

C12H A P T E R T W E L V E91

Troubleshooting

and Maintenance

Troubleshooting

Error Messages

You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages.

CLEAN UP SCANNER

The scanner is dirty; clean the white bar and the glass under the bar.

Front cover

COMM.ERROR

A poor quality phone line resulted in a communications error. Try the call again.

CONNECTION FAIL

You have requested a polling call from another party, but the other fax machine is not in Poll Waiting mode.

COVER OPEN

The cover is not completely closed.

CUTTER JAM

The fax paper is jammed in the cutter.

1Unplug the power cord.

2Open the cover.

3Pull up the blue release lever on the print head unit and raise it.

4Turn the paper roll forward toward the front of the machine gently to remove the jammed paper.

Recording paper

5Use scissors to cut off the wrinkled portion of the paper.

6Plug in the power cord.

7Load the fax paper again, and push the blue release lever down. Close the cover.

DISCONNECTED

The other party has disconnected during a call or fax. Try calling the other party.

DOCUMENT JAM

The documents were not inserted or fed properly, or were too long.

1 Open the cover.

2 Pull the documents toward the front of the fax machine, in the same direction they were feeding.

3 Close the cover.

Front cover

MACHINE ERROR XX

and

PRESS STOP KEY

Then contact your Brother dealer for service.

NO RESPONSE/BUSY

The number you called does not answer or is busy. You may also have reached a number not connected to a fax. Check the number and call again.

NOT ASSIGNED

You???ve tried accessing a One Touch or Speed Dial location with no number assigned to it. See Chapter 7 ???Setup Quick-Dial Numbers???.

PAPER ROLL EMPTY

The paper roll is empty. See Chapter 2 ???Load the recording paper??? to install new recording paper.

PRINTER FAULT

The recording head has overheated. Unplug the machine and wait 30 minutes for it to cool.

PRINTER JAM

The fax paper is jammed in the printer.

Follow the instruction of CUTTER JAM in this chapter.

SCANNER ERROR

Try cleaning the white bar and the glass under the bar.

If you still get a scanner error, contact Brother dealer for service.

Front cover

Other Problems

Recording Paper Jam

If something was placed in front of your fax machine, during printing the recording paper may become jammed. To remove the jammed paper, follow the instruction of CUTTER JAM in this chapter.

If You Are Having Difficulty withYour Machine

If you think there is a problem with your machine, make a copy first. If the copy looks good, the problem is probably not your machine. Check the difficulties below and follow the troubleshooting tips.

Printing or Receiving Faxes

Condensed Print and Horizontal Streaks;

Top and Bottom of Sentences Cut Off

If your copy looks good, you probably had a bad connection, with static or interference on the phone line. Ask the other party to send a fax again. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother dealer for service.

Vertical Black Lines When Receiving

The sender???s scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine. If the problem continues, contact the Brother dealer for service.

Phone Line or Connections

Fax Machine Does Not Answer When Called

Make sure the machine is in the correct receiving mode for your setup (either FAX, F/T (FAX/TEL) or TAD). Check for dial tone. If possible, call your machine to hear it answer. If there is still no answer, check the telephone line cord connection. Connect a standard telephone handset to the machine???s telephone jack. If there is no ringing when you call your machine, call your Telephone Company to check the line.

No Dial Tone on the Handset

Press Speaker Phone??????OR??????Lift the handset. If you hear no dial tone, check telephone line cord connections at the machine and wall jack. Check that the handset is connected to the machine???s handset jack. Test the wall jack with another single line telephone. If no dial tone on the wall outlet, call your Telephone Company.

Sending Faxes

Poor Transmitting Quality

Try changing your resolution to FINE or SUPERFINE (see ???Setup Send??? of chapter 6). Try cleaning the white pressure bar of the scanner and the glass under the bar.

Dialling Does Not Work

Check for a dial tone.

Change TONE/PULSE setting (see ???Initial Setup??? of chapter 4).

Check all line cord connections.

Check power cord connection.

Send a manual fax by pressing Speaker Phone??????OR??????Lifting the handset, and dialling the number. Wait to hear fax receiving tones before pressing Start.

C13H A P T E R T H I R T E E N97

Specifications

*???Pages??? refers to the ???Brother Standard Chart No.1??? (a typical A4 business letter, Standard resolution).

Specifications are subject to change for improvement without prior notice.

100 G L O S S A R Y

Grey scale The shades of grey available for copying and faxing photographs.

Group number A combination of One Touch and/or Speed Dial numbers that are stored on a One Touch key for Broadcasting.

ICM (incoming message) A recorded voice message received into an external answering machine or the FAX-525DT???s digital Message Manager.

Interrupt Temporarily puts a waiting job on hold while you perform another operation.

Journal Lists information about the last 15 (FAX-515), 30 (FAX- 525DT) incoming and outgoing faxes. TX means Transmit. RX means Receive.

Journal Period The preprogrammed time period between automatically printed Journal Reports. You can print Journal on demand without interrupting this cycle.

LCD (Liquid crystal display) The display screen on the machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle.

Manual Fax When you press Speaker Phone??????OR??????lift the handset so you can hear the receiving fax machine answer before you press Start to begin transmission.

Memory Status List Shows how much memory is being used, how much is left, and the type of messages in memory.

Memory Usage Instructs the machine how to allocate the memory.

Message Manager The Message Manager is an electronic messaging facility for faxes and voice mail. Callers can send you faxes or leave voice messages for you, and you can retrieve these from a remote location.

Next Fax Reservation Accepts the next document in the document feeder for transmission while the machine is still receiving.

OGM (Outgoing Message) The message callers hear when you call your Message Manager or external answering machine.

One-Touch Dial Keys on the machine control panel where you can store numbers for easy dialling. You must use a separate key for each number.

Out of Paper Reception Receives faxes into the machine???s memory when the machine is out of paper.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines.

Paging Enables your fax machine to call a programmed phone number and play a prerecorded message when a fax or a voice message is received into its memory.

G L O S S A R Y 101

Pause Allows you to place a 3.5 second delay in the dialling sequence stored on One Touch and Speed Dial numbers.

Photo Mode A resolution setting that uses varying shades of grey for the best representation of photographs.

Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse A form of dialling on a telephone line.

Quick-Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Remote access The ability to access your Message Manager remotely from a touch tone phone.

Remote access code The four-digit code that allows you to call and access your Message Manager from a remote location.

Remote activation allows you to transfer a fax call, answered at an external phone, to the machine.

Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine, Photo.

Ring Delay The number of telephone rings before the machine answers a call in F/T or FAX ONLY mode.

Scanning The process of sending an electronic image of an original paper document into your computer.

Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the sender???s name and fax number.

Super fine resolution 392 x 203 dpi. Best for very small print and line art.

System Setup List A printed report that shows the current setting of your machine.

Tone A form of dialling on the telephone line used for Touch Tone telephones.

Transmission The process of sending documents over the phone lines from your fax machine to the receiving fax machine.

Xmit Report (Transmission Report) A listing of each transmission, showing caller ID, date, time, and number of pages.

103

Index

104 I N D E X

I N D E X 105

107

(For FAX-525DT)

???

6 Hang up.

108