Toshiba_Scanner

INTRODUCTION

The optional network expansion kit (GA-1330) enables the machine to be used as a network scanner.

???This manual only explains features that can be used when the optional network expansion kit is installed. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to your operation manual for the machine.

For information on the printer function that can be used when the network expansion kit is installed, see the online manual for the network printer that accompanies the network expansion kit.

???The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows.

???This manual refers to the Multifunctional Digital Systems e-STUDIO203S/203SD as "the machine".

???For information on the operating system, please refer to your operating system manual or the online Help function.

???The explanations of screens and procedures in this manual are for Windows XP. The screens may vary depending on your Windows version and settings.

???This manual refers to the Reversing Automatic Document Feeder as the "RADF".

???Where "e-STUDIOXXXX" appears in this manual, please substitute the name of your model.

Warranty

While every effort has been made to make this operation manual as accurate and helpful as possible, TOSHIBA TEC CORPORATION makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. TOSHIBA TEC CORPORATION is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.

Trademark Acknowledgments

???Microsoft??, Windows??, Windows?? 98, Windows?? Me, Windows?? 2000, Windows?? XP, Windows Server?? 2003, Windows Vista?? and Internet Explorer?? are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and other countries.

???Netscape Navigator is a trademark of Netscape Communications Corporation.

???Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of Adobe Systems Incorporated in the United States and other countries.

???All other trademarks and copyrights are the property of their respective owners.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

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SETTINGS AND PROGRAMMING

REQUIRED FOR THE NETWORK

SCANNER FEATURE

To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be configured.

To configure the settings, use a computer that is connected to the same network as the machine to access the machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later (Windows), or Netscape Navigator 6.0 or later).

HOW TO ACCESS THE WEB PAGE AND VIEW HELP

Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view information on the various function settings that can be operated remotely over the network from the machine's Web 1 pages. For the settings of each function, see the explanations in Help.

1 Open the Web browser on your computer.

Supported browsers:

Internet Explorer 5.5 or later (Windows)

Netscape Navigator 6.0 or later

2 In the "Address" field of your Web browser, enter the IP address of the machine.

To check the IP address, see "CHECKING THE IP ADDRESS " (p.24).

When the connection is complete, the Web page will appear in your Web browser.

???"ABOUT THE WEB PAGE (FOR USERS)" (p.6)

3 Click [Help] under the menu frame.

For an explanation of a function or setting in the Web page, click the corresponding item in the Help screen.

4 Close the Web page.

When you have finished using the Web page, click the (close) button in the top right corner of the page.

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ABOUT THE WEB PAGE (FOR USERS)

When you successfully connect to the Web server in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item.

For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame.

(1)

(2)

(3)

(4)

(1)Menu frame

The various settings appear in this frame. Click a menu item to configure the corresponding setting.

(2)System Information

This shows the model name and current status of the machine.

???Device Status

This shows information on the machine's paper trays and output trays, toner and other supplies, and the total sheet usage count.

Out of paper and other warnings appear in red.

???Device Configuration

Shows what options are installed.

???Network Status

Shows general information as well as the status of TCP/IP, NetWare, AppleTalk, and NetBEUI.

(3)Scan Management

This is the base screen for storing, editing, and deleting destination information.

???Destination (p.8 )

Store destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also edit or delete previously stored destination information.

???Network Scanning

This section explains how to edit the scan mode and custom indexes.

-Scan Mode

Scanning settings appropriate for the use can be stored.

???"STORING SCANNING SETTINGS " (p.7)

-Custom Index

This enables to change custom index names. Click the [Submit] button to store the entered information as index names.

The custom index consists of six indexes. A 6-character index name can be stored for each index, allowing destinations to be grouped.

(4)Admin Mode

Click here to open the adminstrator Web page and enter the administrator user name and password.

???"PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords])" (p.16)

???"ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR)" (p.13)

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BEFORE USING THE NETWORK SCANNER FUNCTION

STORING SCANNING SETTINGS

Sets of scan settings (color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination (p.8 to 11).

1 Click "Network Scanning" in the menu frame of the Web page.

3 Select the desired scanning settings.

Refer to the following table for information on each setting.

2 Click "Add" below the scan list.

If you need to change the settings in a previously stored scan mode, select the scan mode and click "Edit". To delete a scan mode, select the scan mode and click "Delete".

4 When you have finished selecting the settings, click "Submit".

The selected settings are stored.

Scan Mode settings

??? For normal text originals, a sufficiently legible image is produced when the color mode is set to "Mono 2 Note gradation" and the resolution is 200 dpi or 300 dpi.

The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original.

???To open the scanned image without using the software program in the CD-ROM that accompanies the network expansion kit, the recipient must have a viewer program that can open the image format (file type) that was selected as explained above.

???The factory default setting for the image format produces the smallest file (File Type: TIFF, Compression Mode: MMR (G4)). If the recipient cannot open the image, try sending the image in a different format.

???If the number of scanned originals is not divisible by the number set in "Pages Per File", the last file will have less pages.

???The scan settings stored in a scan mode cannot be edited or deleted if the scan mode has been selected for a destination.

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BEFORE USING THE NETWORK SCANNER FUNCTION

STORING DESTINATIONS

To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. (p.12 )

A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations.

*Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of destinations (normally 200) that can be stored.

2 Click [E-mail].

4 When you have finished entering the information, click [Submit].

The entries will be stored.

Note To perform Scan to E-mail, the SMTP server settings must first be established. (p.15))

E-mail destination information

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BEFORE USING THE NETWORK SCANNER FUNCTION

Storing destinations for Scan to FTP

1 Click [Destination] in the menu frame of the Web page.

3 Enter the destination information.

For the settings, see the following table.

2 Click [FTP].

4 When you have completed all the entries, click [Submit].

The entries will be stored.

??? If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.8 ) Note from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the

scanned image data (Scan to FTP (Hyperlink)). A hyperlink to the file server to which the scanned image data was sent appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.

???Use "Scan Mode" to select a set of previously stored scanning settings (see "STORING SCANNING SETTINGS " (p.7)). The list shows the names of the stored scan modes.

FTP destination information

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BEFORE USING THE NETWORK SCANNER FUNCTION

Storing destinations for Scan to Desktop

The destination for Scan to Desktop is stored by the TOSHIBA Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the "Desktop Document Manager" CD-ROM that accompanies the Network Expansion Kit.)

For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the destination, see the "DESKTOP DOCUMENT MANAGER CD-ROM (for Windows)" (p.25).

Normally your computer is stored as the destination by the method indicated above.

The following page for storing Scan to Desktop destination information appears when [Destination] is selected in the menu frame, followed by [Desktop]. This page is used mainly by the system administrator in the following circumstance.

???When another machine that also has the network expansion kit is added to your network and you wish to send an image scanned on the new machine to a destination stored on the existing machine.

If the information entered here differs from the information entered on the host computer, transmission/reception will not be possible.

For the settings, see the following table.

Scan to Desktop destination information

*If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (p.15 )

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BEFORE USING THE NETWORK SCANNER FUNCTION

Editing and deleting programmed transmission destinations

To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page.

1 Click [Destination] in the menu frame of the Web page.

3 To edit the selected destination, click [Edit] at the bottom of the Destinations List.

2 In the Destinations List, click the checkbox of the destination that you want to edit or delete.

The programming screen of the destination selected in step 2 appears. Edit the information in the same way as you initially stored it.

When finished, be sure to click [Submit] to save your changes.

To delete the selected destination,

click [Delete] at the bottom of the 1 Destinations List.

A message appears asking you to confirm the deletion. Click [Yes] to delete.

If you attempt to delete a programmed destination in the following situations, a warning message will appear and Note deletion will not be possible.

??? The destination is included in a group.

If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and then delete the destination. If the destination is included in a group, delete the destination from the group and then delete the destination.

Printing lists of programmed destinations

You can print lists showing the destinations that have been programmed.

The following lists can be printed.

???Print individual list: Shows the information programmed in e-mail, FTP, desktop, and group destinations.

???Print group list: Shows only the information programmed in group (e-mail) destinations.

1 Click [Destination] in the menu frame of the Web page.

3 To print the group list, click [Print Group List] at the bottom of the destinations list.

2 To print the individual list, click [Print Individual List] at the bottom of the destinations list.

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ABOUT THE WEB PAGE (FOR THE

ADMINISTRATOR)

In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus that can only be established by the administrator.

A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item.

Settings that can only be configured by the administrator are explained here.

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(1)Network Scanning (p.14 )

This lets you select transmission methods for the network scanner function and configure settings for Scan to E-mail.

(2)Passwords (p.16 )

The administrator can establish passwords to protect the Web site. Enter the password that you wish to establish and click the [Submit] button.

A password can be set for the administrator and users.

(3)Clock Adjust

This is used to set the time in the machine. Make sure the time is set correctly when performing Scan to E-mail.

This setting does not appear on models that have the fax function. If your model has the fax function, see the "Operation manual (for facsimile)" to set the time at the operation panel of the machine.

(4)Quick Setup (p.15 )

This is used to configure basic settings for the SMTP, DNS, and LDAP servers.

(5)Security

Port numbers can be changed or disabled for security purposes.

If "HTTP" is disabled, it will not be possible Note to open the Web page. To open the Web

page in this case, the network expansion kit must be reset.

???"HOW TO RESET THE NETWORK

EXPANSION KIT " (p.24)

(6)Services (p.15 )

This is used to configure advanced SMTP and DNS server settings as needed for each transmission method.

(7)LDAP (p.15 )

This is used to configure advanced settings for global address searches.

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BEFORE USING THE NETWORK SCANNER FUNCTION

BASIC SETTINGS FOR NETWORK SCANNING

Click [Network Scanning] in the menu frame and configure the required settings. A password is required to access this screen. (p.16 ) These settings should only be configured by the network administrator. For explanations of each of the items, click [Help] in the menu frame.

1 Click [Network Scanning] in the menu frame.

The Network Scanning setup page appears.

2 Select the transmission methods that you wish to use.

Select the scanner delivery methods that you want to use. In the "Enable Scanner Delivery to:" field, click the checkbox next to each method that you want to use so that a checkmark appears in the checkbox.

All transmission methods are initially selected (factory default settings).

3 Configure the Advanced Setup

settings.

Select advanced functions that can be used for Scan to E-mail.

If you wish to BCC a copy of a Scan to E-mail transmission to an e-mail address, select the [Bcc] checkbox and enter the e-mail address.

4 Set a limit for the size of image files.

To prevent the transmission of excessively large files by Scan to E-mail, you can set a size limit. If the image file created from the scanned image is larger than the set limit, the image file is discarded. The limit can be set from 1 MB to 10 MB in increments of 1 MB.

The factory default setting is [Unlimited]. If you wish to set a limit, remove the checkmark from

the [Unlimited] checkbox and enter the desired 1 limit.

5 Select the method for assigning a file name to a scanned image.

Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Destination Name" and "Date & Time" are initially selected.

If you are going to send images to the same Note recipient more than once, we recommend

that you also select "Session Page Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file.

6 Selecting an e-mail subject (only used for Scan to E-mail).

The setting is used to enter the subject that appears in the recipient's e-mail program when you perform Scan to E-mail. (This setting is not necessary if you will not be using Scan to E-mail.) Enter a subject (maximum of 80 characters). If nothing is entered, "Scanned image from <Device Name>*" will appear.

*The name that appears in Device Name is the name stored in "Name" in the screen that appears when you click [System Information] in the menu frame. If a name has not been stored, the product name will appear.

7 Click [Submit].

After entering the settings, be sure to click [Submit] to store them.

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BEFORE USING THE NETWORK SCANNER FUNCTION

VARIOUS SERVER SETTINGS

The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the required settings for "SMTP", "DNS", and "LDAP" servers. These settings are normally configured first.

1 Click [Quick Setup] in the menu frame.

3 When you have completed all of the entries, click [Submit].

The entries will be stored.

2 Enter the required information in "SMTP", "DNS" and "LDAP".

For explanations of each setting, click [Help] in the upper right-hand corner of the window.

???Configuring LDAP server settings

Click [LDAP] in the menu frame to display the LDAP setup screen. Configure the required parameters.

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BEFORE USING THE NETWORK SCANNER FUNCTION

PROTECTING INFORMATION PROGRAMMED IN THE

WEB PAGE ([Passwords])

The settings and information programmed in the Web page can be protected by establishing passwords (click [Passwords] in the menu frame). The administrator must change the factory default password to a new password. The administrator should also take care to remember the new password. From now on, the new password must be entered each time you wish to configure settings in the Web pages.

A password can be set for the administrator and users.

1 Click [Passwords] in the menu frame.

2 Enter the current password in "Admin Password".

When establishing a password for the first time, enter "TOSHIBA" in "Admin Password".

Be sure to enter "TOSHIBA" in upper Caution case (passwords are case

sensitive).

3 Enter passwords in "User Password" and "Admin Password".

???A maximum of 7 characters and/or numbers can be entered for each password (passwords are case sensitive).

After setting the password, turn the machine power off and then back on.

When prompted to enter the password, a user should enter "user" in "User Name" and an administrator should enter "admin" in "User Name". The appropriate password should be entered in "Password". For more information, click [Help] in the upper right-hand corner of the window.

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This section explains the procedure for scanning from the machine after the network scanner settings have been configured in the Web page.

For the operation panel and the parts of the machine that are used for network scanning, see the operation manual for the machine.

BASIC TRANSMISSION PROCEDURE

1 Press the [MODE SELECT] key to select scanner mode.

The "SCAN" indicator lights up to indicate that scanner mode is selected.

ADDRESS SEARCH

You will search the names that were entered for the destinations. Destinations matching the search characters will appear.

To enter characters, see

"HOW TO ENTER

CHARACTERS " (p.20).

2 Place the original in the document feeder tray or on the document glass.

For information on how to place the original, see

"IMAGE ORIENTATION AND STANDARD

ORIGINAL LOADING ORIENTATION " (p.20).

3 Press the [] key () or [] key () to select "ADDRESS SEARCH" and then press the [ENTER] key.

SCAN USING:

ADDRESS SEARCH

The selections change as follows each time the [] key () is pressed:

"INPUT ADDRESS" ???

"GLOBAL ADDRESS" ???

"ADDRESS SEARCH". If you continue to press the [] key (), the stored destinations will appear in alphabetical order based on the initial stored for each destination.

"8.5x11"???"8.5x5.5" ???"A4"???"B5"???"A5" ???"8.5x14"???"8.5x13".

7 Press the [START] key () to begin scanning.

Note

Caution

???The [CLEAR] key ( ) can be pressed during a scanning operation to return to the previous step of the operation. To cancel a scanning operation and return to the initial state of scanner mode, press the [CLEAR ALL] key ().

???The network scanner function cannot scan both sides of an original placed in the RADF.

???The scan settings stored in a scan mode cannot be edited if the scan mode has been selected for a destination. You can either store the desired settings in a new scan mode as explained in "STORING SCANNING SETTINGS " (p.7) and then edit the destination settings, or you can cancel the selection of the scan mode for the destination and then edit the scan mode settings.

???Before performing Scan to E-mail, read "IMPORTANT POINTS WHEN USING SCAN TO

E-MAIL " (p.23). Take care that the image file is not too large.

???A limit for the size of image files that can be sent using Scan to E-mail can be set in "Maximum Size of E-mail Attachments" (p.14 ) of the Web page.

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USING THE NETWORK SCANNER FUNCTION

TRANSMISSION METHODS FOR SCAN TO E-MAIL

The e-mail address for a Scan to E-mail transmission can be entered manually or selected from e-mail addresses stored on an LDAP server.

Sending an image by entering an e-mail address manually

1 Press the [MODE SELECT] key to select scanner mode.

The "SCAN" indicator lights up to indicate that scanner mode is selected.

2 Place the original in the document feeder tray or on the document glass.

For information on how to place the original, see

"IMAGE ORIENTATION AND STANDARD

4 Enter the destination e-mail address and press the [ENTER] key.

To enter characters, see

"HOW TO ENTER

INPUT ADDRESSCHARACTERS " (p.20).

XXX@XX.XXX.com

5 Press the [] key () or [] key () to select the original size and then press the [ENTER] key.

ORIGINAL LOADING ORIENTATION " (p.20).

3 Select "INPUT ADDRESS" and press the [ENTER] key.

ORIG. SIZE ENTER 8.5X11

The original size changes as follows each time the [] key () or [] key () is pressed: "8.5x11"???"8.5x5.5" ???"A4"???"B5"???"A5" ???"8.5x14"???"8.5x13".

6 Press the [START] key () to begin scanning.

The original is scanned using the settings of

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USING THE NETWORK SCANNER FUNCTION

Sending an image by selecting an e-mail address in an LDAP server

To use an LDAP server, the LDAP server settings must be configured in the Web page.

1 Press the [MODE SELECT] key to select scanner mode.

The "SCAN" indicator lights up to indicate that scanner mode is selected.

then press the [ENTER] key.

2 Place the original in the document feeder tray or on the document glass.

For information on how to place the original, see

"IMAGE ORIENTATION AND STANDARD

ORIGINAL LOADING ORIENTATION " (p.20).

ORIG. SIZE ENTER 8.5X11

The original size changes as follows each time the [] key () or [] key () is

pressed:2 "8.5x11"???"8.5x5.5" ???"A4"???"B5"???"A5" ???"8.5x14"???"8.5x13".

3 Press the [] key () or [] key () to select "GLOBAL ADDRESS" and then press the [ENTER] key.

SCAN USING:

GLOBAL ADDRESS

4 Enter search characters and press the [ENTER] key.

If you do not know the exact name, you can Note enter "" for characters that you do not

know to conduct a wildcard search.

7 Press the [START] key () to begin scanning.

The original is scanned using the settings of

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USING THE NETWORK SCANNER FUNCTION

IMAGE ORIENTATION AND STANDARD ORIGINAL

LOADING ORIENTATION

When using the document glass, the original should be placed face down. Center the original vertically on the document glass with the top edge at the left edge of the glass.

When using the RADF, the original should be placed face up in the middle of the document feeder tray, with the top of the original to the right. (The network scanner function cannot scan both sides of an original placed in the RADF.)

HOW TO ENTER CHARACTERS

You can enter letters with the numeric keys. Letters are marked above each of numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

The following characters can be entered with the numeric keys:

Characters that can be entered

???To enter two characters in succession which require using the same key, press the [] key () once after entering the first character and then enter the second character.

???If you enter an incorrect character or number, follow these steps to correct the mistake.

1.Press the [] key () or [] key () to move the cursor to the character immediately following the incorrect character.

2.Press the [CLEAR] key ( ).

The character in front of the cursor is deleted.

3.Enter the correct character.

The character is inserted in front of the cursor.

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TROUBLESHOOTING

Pay attention to the following points when selecting scan settings to ensure that an image file Caution is created that suits the purpose of transmission in terms of image quality and file size.

Scan settings are configured in the Web page.

???Color mode

Select a color mode that is appropriate for the use of the document to be scanned so that the file size will not be larger than necessary.

Scanning a document with the color mode set to gray scale or black and white will yield a smaller file size than scanning in color.

???Resolution

For normal text originals, a sufficiently legible image is produced when the color mode is set to "Mono 2 gradation" and the resolution is 200 dpi or 300 dpi.

The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as an original that includes photographs or illustrations. Note that a high-resolution setting will result in a larger file size and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original.

If a transmission error occurs when you send a scanned image, a message informing you of the error and an error code will appear in the operation panel on the machine.

IF YOUR E-MAIL IS RETURNED

If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the return address configured in the SMTP server. If this happens, read the e-mail and determine the cause of the error, and then repeat the transmission.

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TROUBLESHOOTING

IMPORTANT POINTS WHEN USING SCAN TO E-MAIL

Be very careful not to send image data files that are too large.

Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection environment.

If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down.

The images on the following page will produce the following file sizes when scanned as 8-1/2" x 11" size or A4 size originals:

*All sizes are for image files created in TIFF MMR (G4) format.

If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x (Number of images scanned).

Although the actual limitation depends on your network environment, a general guideline for the maximum file size for Scan to E-mail is 2000 KB (2 MB). In cases where you need to send multiple documents, try such measures as lowering the resolution mode.

Original image samples

The original images shown below are samples to help you understand the above explanations. Note that these images are smaller than the actual originals (the actual originals are 8-1/2" x 11" size).

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The CD-ROM contains the following software programs:

???Desktop Document Manager* (Desktop Document Management Software)

???Network Scanner Tool

???TOSHIBA TWAIN AR/DM (Twain driver)

*Desktop Document Manager can only be installed on the number of computers indicated in "Desktop Document Manager Serial Numbers" on the cover of "Important Information". If you need to install Desktop Document Manager on additional computers, please purchase the optional license kit.

(If the version of the software on the CD-ROM in the license kit is different from the version of the software on the CD-ROM that accompanies the machine, it is recommended that you use the newest version of the software.)

For detailed information on each of the software programs, please refer to the user's guides on the CD-ROM.

To view the manuals in PDF format, Acrobat Reader or Adobe Reader of Adobe Systems Incorporated is required. If neither program is installed on your computer, the programs can be downloaded from the following URL:

http://www.adobe.com/

DESKTOP DOCUMENT MANAGER (Desktop

Document Management Software)

Desktop Document Manager lets you manage a variety of electronic information such as scanned image data from a Digital Laser Copier/Printer or documents created using word processing or spreadsheet application software. Some of the important features of Desktop Document Manager are:

???Desktop Document Manager works with your scanner to let you read paper documents into your computer using a full-featured set of scanning controls and options.

???Desktop Document Manager makes editing of your images and documents quick and easy.

???A text image scanned into Desktop Document Manager can be converted into editable text for use with your favorite word processor. Desktop Document Manager uses an advanced Optical Character Recognition (OCR) engine that even preserves your document layouts.

???Distributing documents by e-mail or printing a hard copy is as easy as dragging a file onto an icon on the Desktop Document Manager OutputZone.

???Multiple files can be combined together into a single new file. After creating a combination file, the page order can be changed or new pages added.

???You can search for an image or text file using a single word, phrase, or list of words. You can also perform a detailed search by specifying the file type, modified data, or a keyword.

???A color image scanned on the machine can be saved as a PDF file using a high compression ratio to reduce the file size. (To view a PDF file saved using a high compression ratio, the latest version of Adobe Reader is required.)

NETWORK SCANNER TOOL

This is a utility that helps you use Scan to Desktop. It configures the necessary settings in the Digital Laser Copier/Printer and client computer to receive data. In addition, Network Scanner Tool will automatically start Desktop Document Manager upon receiving image data.

The scanned image received by your computer can automatically be:

???Saved in a folder.

???Passed to the application set in Network Scanner Tool.

???Sent as e-mail.

???Saved in Desktop Document Manager.

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DESKTOP DOCUMENT MANAGER CD-ROM (for Windows)

TOSHIBA TWAIN AR/DM

TOSHIBA TWAIN AR/DM imports image data from a Twain interface into a Twain-compliant application. TOSHIBA TWAIN AR/DM has the following features:

??? A selected range of the image data can be imported.

??? The image can be rotated when imported.

USER'S GUIDES FOR SOFTWARE

PROGRAMS

??? TOSHIBA TWAIN AR/DM User's Guide

In addition to explaining how to use the programs, the user's guides also give detailed instructions for installing and setting up the programs. Be sure to read the user's guides before installing the programs.

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INSTALLING THE SOFTWARE

PROGRAM

Note the following when installing the software program from the CD-ROM:

???Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the Information screen during installation.

???The user's guides give detailed instructions for installing and setting up the programs. Be sure to read the user's guides before installing the programs. In particular, if you are going to use Network Scanner Tool, be sure to carefully read the instructions regarding network preparation and setup procedures before installing the program. The network administrator should verify that network preparation has been carried out correctly.

???If you are going to send an original scanned with the Digital Laser Copier/Printer to a computer (Scan to Desktop), Network Scanner Tool must be installed.

???If you perform a standard installation of Desktop Document Manager (select "Typical" in the Setup Type selection screen), Network Scanner Tool will be also be installed, alternatively you can also select "Custom" installation and install only Network Scanner Tool.

???If Internet Explorer 6.0 or later is not installed on your computer, see the installation procedure for Internet

??? The contents of the Information screens that appear during installation can also be found in the ReadMe files on the same CD-ROM. The ReadMe file for Desktop Document Manager is located in the root folder of the CD-ROM, and the ReadMe file for TOSHIBA TWAIN AR/DM is located in the Twain folder.

INSTALLING DESKTOP DOCUMENT MANAGER AND

NETWORK SCANNER TOOL

1 Quit any software applications and/or resident programs that are running on your computer.

2 Insert the "Disc 1" CD-ROM into your CD-ROM drive.

???The Desktop Document Manager installation screen appears. Proceed to step 6.

???If the screen does not appear, proceed to step 3.

3 Click the "start" button and then click "My Computer" ( ).

???In Windows 98/Me/2000, double click "My Computer".

???In Windows Vista, click the "Start" button and then click "Computer".

4 Double click the CD-ROM icon ( ).

The Desktop Document Manager installer starts.

5 Follow the instructions on the screen.

In Windows Vista, if a message screen appears asking you for confirmation, click "Allow".

6 When the "Customer Information" window appears, enter the serial number that appears on the cover of the this manual, and click the "Next" button.

Follow the instructions on the screen.

???If you select "Typical" in the Setup Type selection screen, Network Scanner Tool will also be installed. If you only wish to install Network Scanner Tool, select "Custom" in the Setup Type selection screen and then check only Network Scanner Tool.

???Desktop Document Manager Imaging* is installed together with Desktop Document Manager. If Imaging for Windows was previously installed, Desktop Document Manager Imaging will overwrite Imaging for Windows.

???If Eastman Software's "Imaging for Windows Professional Edition" has already been installed on your computer, Desktop Document Manager Imaging will not be installed.

???"Imaging for Windows Professional Edition" and Desktop Document Manager Imaging use common registry entries, and installing "Imaging for Windows Professional Edition" after Desktop Document Manager lmaging has been installed may result in abnormal operation. In this case, uninstall Desktop Document Manager and Desktop Document Manager Imaging, and then install "Imaging for Windows Professional Edition". After that, reinstall Desktop Document Manager.

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DESKTOP DOCUMENT MANAGER CD-ROM (for Windows)

???When Network Scanner Tool setup is finished, the "Search Setup Wizard" appears. Follow the on-screen instructions to create an index database. For detailed information, see the Desktop Document Manager Installation Guide and Desktop Document Manager User's Guide.

*Desktop Document Manager Imaging is a version of Eastman Software's Imaging for Windows Professional Edition that has been cumtomized by the Toshiba Tec Corporation.

INSTALLING TOSHIBA TWAIN AR/DM

TOSHIBA TWAIN AR/DM cannot be used in Windows Vista.

1 Quit any software applications and/or resident programs that are running on your computer.

2 Insert the "Disc 1" CD-ROM into your CD-ROM drive.

If the Desktop Document Manager installation window appears, click "Cancel" to exit the setup procedure.

3 Click the "start" button and then click "My Computer" ( ).

In Windows 98/Me/2000, double click "My Computer".

4 Click the CD-ROM icon ( ) and select "Open" from the "File" menu.

5 Double-click the "Twain" folder, and

6 Follow the instructions on the screen.

UNINSTALLING THE SOFTWARE PROGRAM

To remove the software, follow the steps below.

???When Desktop Document Manager is uninstalled, Network Scanner Tool is also uninstalled. Note that if Network Scanner Tool is uninstalled, you will no longer be able to directly receive image data from the Digital Laser Copier/Printer.

???If a user-created file is saved in the Desktop Document Manager desktop folder, the Desktop Document Manager desktop folder will not be deleted when Desktop Document Manager is uninstalled.

???If you uninstall Desktop Document Manager Imaging in Windows 98/Me/2000, you will not be able to open image files unless you re-install the Windows accessory Imaging for Windows.

???Removing TOSHIBA TWAIN AR/DM will not delete the spooler folder which stores image data.

UNINSTALLING THE SOFTWARE PROGRAM FROM

THE CONTROL PANEL

1 Click "Control Panel" in the "start"

menu.

In Windows 98/Me/2000, click "Start", "Settings", and then "Control Panel".

2 Double click "Add or Remove Programs".

???In Windows 98/Me/2000, double click "Add/Remove Programs".

???In Windows Vista, click "Uninstall a program".

3 Select the application that you wish to delete ("Desktop Document Manager" or "TOSHIBA TWAIN AR/DM") from the list and uninstall the software.

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