INTRODUCTION

TYPE OF SERVICE

This equipment may not be used on coin service provided by the telephone company. Connection to party lines service is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

(The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: See page 21 of this Operation Manual.

Important safety information

???If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

???The AC power outlet shall be installed near the equipment and shall be easily accessible.

???Never install telephone wiring during a lightning storm.

???Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

???Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

???Use caution when installing or modifying telephone lines.

???Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

???Do not use a telephone to report a gas leak in the vicinity of the leak.

???Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

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FCC Notice to users:

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.

On the rear cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.

If requested, this number must be provided to the telephone company.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0).

To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.

For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX.

The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, your telephone company may disconnect your service temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a compliant with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If you have any questions or problems which cannot be solved by reading this manual, please contact

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division

2 Musick, Irvine, CA 92618-1631

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA.

A compliant telephone cord and modular plug is provided with this product.

It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment.

If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

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1

2

QUICK REFERENCE GUIDE

The following quick reference guide provides brief explanations the operation of the machine.

Selecting the transmission mode (p.26)

Place the original

3

Sending a fax

Dialing methods

Sending a fax

Using the ADF/RADF

4

Sending a fax to multiple destinations (Broadcasting) (p.71)

Storing a fax job while another job is in progress

Automatically sending a fax at a specified time (timer transmission)

To set up a timer transmission, see "TIMER OPERATIONS" (p.79).

Calling a fax machine and requesting automatic transmission of an original placed in that machine (p.73)

Dial.

Select "POLLING MODE".

*Another fax machine can also call your fax machine and request automatic transmission of a original placed in your machine. For this to take place, the reception mode of your machine must be set to "AUTO".

5

LIST OF FAX FUNCTIONS

The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below.

The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).

6

7

8

9

SELECTING SETTINGS FOR THE FUNCTION

The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9.

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key Note corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is

selected or entered.

10

ABOUT THE OPERATION MANUALS

The operation manuals for the machine are as follows:

Facsimile Expansion Kit Operation Manual (this manual)

This manual explains the procedures for using the machine as a fax machine.

This manual only explains the fax functions of the machine. For Basic Function on using the machine, including safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the operation manual for the machine.

Operation Manual (for Basic Function)

Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine to be used as a printer and scanner for your computer.

The following information is contained in the operation manual for the machine :

Online Manual (on the CD-ROM)

This manual explains the procedures for using the machine as a printer and a scanner.

11

FINAL PREPARATIONS

CONNECTING OTHER DEVICES

If desired, an answering machine or external telephone can be connected to the machine through the telephone jack, labeled "TEL," on the rear of the machine.

???Connecting an answering machine to the machine allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the machine to "A.M." (Answering Machine mode) when you go out.

If you are using distinctive ringing with an answering machine, you do not need to follow the procedure described Note below. (Please note that when distinctive ringing is used, the answering machine must be distinctive ring

compatible.)

Comments:

1.It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialing.

2.Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing message to explain that this can be done by pressing their [START] key () after leaving their voice message.

???You can connect an extension phone to the machine to make and receive calls like any other extension phone on your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" (p.38) and "USING THE REMOTE RECEPTION FUNCTION" (p.39).

12

PART NAMES

The following illustration shows the part names with optional ADF/RADF.

TEL

TEL jack

LINE jack

LINE

13

A LOOK AT THE FAX OPERATION PANEL

14

INITIAL SETTINGS

2

This lights up when the power save function is activated.

15

ABOUT THE LIQUID CRYSTAL DISPLAY

The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available.

Example:

When an original is placed in the ADF/RADF, the second line changes from "STAND-BY" to "SEND READY".

When the [MENU] key is pressed to configure a setting, the display appears as shown below.

Example:

The selected setting or entered information appears on the second line.

USING THE ARROW KEYS

To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure.

The arrows keys can also be used while entering characters to move the cursor.

Example:

Press the [ ] key ( ) or [ ] key ( ) to change the item selection that appears on the second line.

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item Note (the key corresponding to the number that appears in front of the item). When the numeric key is

pressed, the item is selected or entered.

ADJUSTING THE BEEP VOLUME

You can adjust the volume of the beep that sounds when a key is pressed.

The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 15) in the user programs of copy mode. See "User Programs" in the Operation Manual (for Basic Function).

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ADJUSTING THE RINGING VOLUME

Adjust the ringing volume of the machine following the procedure below.

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "18:RINGER VOLUME" appears, and then press the [ENTER] key.

Selection

"18:RINGER VOLUME"

4 Press the [] key ( ) or [] key ( ) to set the ringer volume.

The selections are as follows:

1:OFF

2:LOW

3:MIDDLE

4:HIGH

To turn off the ringer, select "1:OFF".

Note An extension phone will still ring when the machine ringer is set to "1:OFF".

17

SETTING THE LENGTH OF ALARM BEEPS

You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below.

Press the [MENU] key to exit.

2 Press the [] key ( ) or [] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.

Selection

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "17:BEEP LENGTH" appears, and then press the [ENTER] key.

Selection

"17:BEEP LENGTH"

4 Press the [] key ( ) or [] key ( ) to set the alarm beeps to the desired length or to turn them off.

The selections are as follows:

1:3SEC

2:1SEC 3:NO BEEP

5 Press the [ENTER] key.

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ADJUSTING THE ALARM BEEP VOLUME

Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below.

5 Press the [ENTER] key.

19

FAX SETUP

HOW TO ENTER CHARACTERS

You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

The following characters can be entered with the numeric keys:

## @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *

???To enter two characters in succession which require using the same key, press the [] key ( ) once after entering the first character, and then enter the second character.

???If you enter an incorrect character or number, follow these steps to correct the mistake.

1.Press the [] key ( ) or [] key ( ) to move the cursor to the character immediately following the incorrect character.

2.Press the [CLEAR] key ( ).

The character in front of the cursor is deleted.

3.Enter the correct character.

The character is inserted in front of the cursor.

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INITIAL SETTINGS

ENTERING YOUR NAME AND FAX NUMBER

To have your name and fax number printed at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

???If you enter an incorrect character or number, follow these steps to correct the mistake.

1.Press the [] key ( ) or [] key ( ) to move the cursor to the character immediately following the incorrect character.

2.Press the [CLEAR] key ( ).The character in front of the cursor is deleted.

3.Enter the correct character.

IMPORTANT

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message 2 you send. Enter your name and fax number here and set the date and time as explained in the following section to

have the fax machine include this information automatically at the top of your fax messages.

Use the following procedure to enter your name and fax number:

Enter your own fax number (maximum 20 digits) by pressing the Numeric keys.

To insert a "+", press the [ ] key.

21

INITIAL SETTINGS

Press the [MENU] key to exit.

SETTING THE DATE AND TIME

The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number.

The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day" can be selected for the order of display of the date.

Use the following procedure to set the date and time:

22

INITIAL SETTINGS

To change the display format to 12-hour or 24-hour format, follow the steps below:

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "23:DATE&TIME FORMAT" appears, and then press the [ENTER] key.

Selection

"23:DATE&TIME FORMAT"

4 Press the [] key ( ) or [] key ( ) until "1:TIME FORMAT" appears, and then press the [ENTER] key.

Selection

"1:TIME FORMAT"

5 Press the [] key ( ) or [] key ( ) to select "1:12HOUR" or "2:24HOUR".

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INITIAL SETTINGS

To change the order of display of the date, follow the steps below:

24

INITIAL SETTINGS

Daylight Saving Time Setting

Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time. The clock will move forward and backward as follows:

The first Sunday in April: 2:00 A.M. 3:00 A.M.

The last Sunday in October: 2:00 A.M. 1:00 A.M.

Follow these steps to enable Daylight Saving Time.

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INITIAL SETTINGS

SELECTING THE TRANSMISSION MODE

The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.

MEMORY indicator

Transmission takes place as follows in each mode:

Memory transmission (the MEMORY indicator is lit)

When a fax is sent from the ADF/RADF and there are no previously stored fax jobs and no job in progress (the telephone line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned. This transmission method is called Quick Online transmission.

If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax is temporarily scanned into memory before transmission.

Direct transmission (the MEMORY indicator is off)

The fax is sent directly after the destination is dialed and the connection established.

The machine memory is not used for direct transmission, and thus direct transmission is possible even when the memory is full.

???A subsequent function cannot be used while a direct transmission is in progress.

Transmission reservation (p.70), broadcast transmission (p.71), broadcasting using a Group key (p.72), or timer transmission (p.79)

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INITIAL SETTINGS

SELECTING THE RECEPTION MODE

Your machine has three modes for receiving incoming calls and faxes:

???AUTO mode:

Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

???MAN. mode:

This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone.

???A.M. mode:

Select this mode when an answering machine is connected to the machine and you want the answering machine

For more information on reception modes, refer to "RECEIVING FAXES" (p.63)".

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INITIAL SETTINGS

SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION

You can set the number of rings before the machine answers in AUTO mode following the procedure below.

Selection

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "4:# OF RINGS (AUTO)" appears, and then press the [ENTER] key.

Selection

"4:# OF RINGS (AUTO)"

4 Press a numeric key to select the number of rings.

Select the number of rings you would like to use (0 to 9).

5 Press the [ENTER] key.

28

INITIAL SETTINGS

SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION

The number of rings before the machine answers in MANUAL mode can also be set.

If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below.

SELECTING THE RECEPTION PAPER SIZE

Set the size of paper to be used to print received faxes. A size setting other than "A4", "8.5x11", or "8.5x14" is regarded as out of paper. To set the paper size, see "LOADING PAPER" in the Operation Manual (for Basic Function).

29

INITIAL SETTINGS

SETTING THE TRAY SELECTION

(when the 250-sheet paper feed unit is installed)

Follow the steps below to select the paper tray for received faxes.

4 Press the [] key ( ) or [] key ( ) to select the tray selection.

The selections are as follows:

1:AUTO 2:TRAY 1 3:TRAY 2

30

INITIAL SETTINGS

SETTING THE DIAL MODE

The machine can be used with both touch-tone and pulse telephone lines. Touch-tone uses tones of different pitches for each numeric key, while pulse lines use a series of pulses. Your machine must be set to match the kind of telephone line you are using: touch-tone or pulse.

5 Press the [ENTER] key.

31

INITIAL SETTINGS

SETTING THE NUMBER OF RECALL TIMES

The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made.

??? If a transmission is still not successful after the set number of recall attempts is made, a report will

When the line is busy

You can select the number of recall attempts made when the line is busy.

If "00" is entered, the machine will not make any recall attempts.

32

INITIAL SETTINGS

When a communication error occurs

You can select the number of recall attempts made when a communication error occurs. If "0" is entered, the machine will not make any recall attempts.

5 Press the [ENTER] key.

33

INITIAL SETTINGS

SETTING THE RECALL INTERVAL

The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the interval between recall attempts.

??? If a transmission is still not successful after the set number of recall attempts is made, a report will

When the line is busy

You can select the interval between recall attempts when the line is busy. An interval from 1 to 15 minutes can be selected.

34

INITIAL SETTINGS

When a communication error occurs

You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15 minutes can be selected. If the recall interval is set to 0 minutes, the machine will immediately call again after breaking the connection due to the communication error.

5 Press the [ENTER] key.

35

INITIAL SETTINGS

SETTING THE INDEX FUNCTION

You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray.

Separate faxes with index marks.

Use the following procedure to set the index function:

36

INITIAL SETTINGS

SETTING RESOLUTION PRIORITY

For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the [RESOLUTION] key.

To turn on this function, follow the procedure below:

5 Press the [ENTER] key.

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INITIAL SETTINGS

SETTING UP THE MACHINE FOR USE WITH A PC

MODEM

The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax Signal Receive function, follow the procedure below.

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INITIAL SETTINGS

USING THE REMOTE RECEPTION FUNCTION

The machines Remote Reception feature is designed to allow you to activate fax reception from an extension telephone or a telephone directly connected to the machine. The Remote Reception function operates even when the FAX Signal Receive function is turned off. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" on page 38. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and . Follow the two procedures below to use this feature.

??? If you are not using a PC modem on the same line as your machine, and have not turned off the Fax Signal Note Receive function, you do not need to make any changes to the Remote Reception function. Simply use the

factory settings. The machine will automatically take over the line should you answer from the extension phone and a fax tone is detected.

???If you want to receive a fax while you are on an extension telephone, when you hear a fax tone, press the one-digit Fax Remote Number and . To ensure proper fax reception, hang up the extension phone only after you have confirmed that fax reception has begun. Confirm that fax reception has begun as follows:

???If the extension telephone is connected directly to the fax there is no sound when fax reception begins.

???If the extension telephone shares the telephone line with the fax but is not directly connected, you hear a

Turning on Remote Reception:

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INITIAL SETTINGS

Setting a Fax Remote Number:

2 Press the [] key ( ) or [] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.

Selection

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "13:FAX REMOTE NUMBER" appears, and then press the [ENTER] key.

Selection

"13:FAX REMOTE NUMBER"

4 Press a numeric key to enter the Fax Remote Number.

Enter the number you would like to use as the Fax Remote Number ("0" to "9").

5 Press the [ENTER] key.

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INITIAL SETTINGS

DISTINCTIVE RINGING

Distinctive ringing is a service offered by some telephone companies that allows you to use up to six different telephone numbers, each with a distinctive ringing pattern, on your regular single line. If you subscribe to a distinctive ringing service, you can set your fax to automatically answer when it detects one of these ringing patterns, and use the number corresponding to that pattern as an exclusive fax number.

Important:

???To use distinctive ringing, you must subscribe to your phone company???s distinctive ringing service. Do not use this setting if you do not subscribe to a distinctive ringing service.

When using this feature, you must set the reception mode of your machine to AUTO (See "SELECTING THE RECEPTION MODE" (p.27)). When your designated fax number is dialed, the machine will automatically answer and begin reception. Note that other devices you have connected on the same line will also ring until the machine answers. If one of your other numbers is dialed, the machine will neither ring nor answer.

To use distinctive ringing, select the ringing pattern to which you want your machine to answer, as shown below.

2.STANDARD: Your machine normal ringing pattern

3.PATTERN 1: Two short rings

4.PATTERN 2: One short, one long, and one short ring

5.PATTERN 3: Three short rings

6.PATTERN 4: Three rings

7.PATTERN 5: Two rings

Use the following procedure to change the ringing pattern.

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INITIAL SETTINGS

STORING NUMBERS FOR AUTOMATIC DIALING

Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing).

To use Automatic Dialing, you must first store the full number. The way you store it depends on whether you want to use it for Rapid Key Dialing or Speed Dialing:

Storing numbers

Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:

"1:FAX NUMBER"

4 Press the [] key ( ) or [] key ( ) to select the type of auto-dial number that you wish to program and then press the [ENTER] key.

To program a Rapid Key, select "1:RAPID KEY". To program a Speed Dial number, select "2:SPEED #".

5 Press the [] key ( ) or [] key ( ) to select "1:SET" and then press the [ENTER] key.

Selection

"1:SET"

42

INITIAL SETTINGS

43

INITIAL SETTINGS

44

INITIAL SETTINGS

STORING NUMBERS UNDER GROUP KEYS

Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines.

All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note that one key cannot be programmed as both a Rapid key and a Group key at the same time.

???Up to 100 fax numbers can be stored in one Group key.

???Rapid Keys, Speed Dial numbers, and numbers directly entered with the numeric keys can be stored in Group Keys.

Storing/adding numbers in a Group Key:

press the [ENTER] key.

45

INITIAL SETTINGS

9 Enter a name for the Group Key with the numeric keys.

Enter the name of the

group by pressing

numeric keys as

described in "HOW TO

ENTER CHARACTERS"

on page 20 (maximum of

20 characters). If you do not want to enter a name, skip this step.

To add numbers:

The entered name appears. Edit the name if you need to make a change.

10 Press the [ENTER] key.

Return to Step 7 to program another Group key.

11 Press the [MENU] key.

Press the [MENU] key to exit.

46

INITIAL SETTINGS

Deleting numbers from Group Keys:

Enter the fax numbers using any of the following methods:

??? Press a Rapid Key.

??? Enter a Speed Dial number with the numeric keys.

??? Enter a number with the numeric keys.

To delete all numbers from the Group Key: Select "2:GROUP" and press the [ENTER] key.

47

USING THE MACHINE WITH AN

ANSWERING MACHINE

QUIET DETECT TIME

Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the machine to take over the line and prepare to receive a fax. The Quiet Detect Time can be set from 00 to 10 seconds, following the procedure below.

???If there is a pause at the end of your answering machine message, make sure that the Quiet Detect Time is longer than this pause.

???Setting Quiet Detect Time to 00 turns the function off. However, the machine will not be able to receive faxes sent using manual dialing (picking up the receiver, dialing the number, and pressing the [START] key () when the fax tone is heard).

???If your answering machine is set to answer calls after more rings than the machine's number of rings setting, the machine will always answer first and thereby prevent callers from leaving messages in the answering machine.

48

INITIAL SETTINGS

If Quiet Detect Time is not working properly...

With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and fax messages from callers on touch-tone lines. Follow this procedure:

1.Set the Quiet Detect Time to 00.

2.Alter your phone message to tell callers that they can send a fax by pressing the Remote Reception Number (factory set to 5), followed by the " " key twice.

ANSWERING MACHINE BACKUP

There may be times when the tape on your answering machine becomes full, or

when the answering machine itself malfunctions. It is still possible to receive faxes even under these conditions, by turning on the Auto Receive function. The machine will automatically answer all calls after five rings. To use this function, follow the procedure below.

Select "1:ON" to enable the function.

Select "2:OFF" to disable the function.

49

ORIGINALS SUITABLE FOR FAXING

Make sure that the originals you want to fax meet specifications and guidelines listed in this section.

SIZE AND WEIGHT

The size and weight of originals that you can load in the ADF/RADF depend on whether you load one sheet at a time or several sheets at once.

When using the ADF/RADF

Note When feeding in a long original, grasp the original at the edges to guide it into the machine.

When using the document glass

8-1/2"

(216 mm)

When you are using the faxing functions of the machine, your originals are, in effect, being scanned through the Note machine. The area of a original that is scanned by the machine while faxing is slightly smaller than the actual

original size. Any text or graphics outside this area will not be scanned.

50

CHOOSING SUITABLE MEDIA

UNSUITABLE ORIGINALS

General guidelines:

???All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they may damage the machine.

???Ink, glue, and correction fluid on originals must be completely dry before using the originals with the machine.

???Originals that are in some way dangerous to the internal mechanisms of the machine should not be used.

???When faxing, any writing on the originals that is yellow, yellowish-green, or light blue cannot be transmitted.

??? Originals with holes, windows, or perforations

??? Transparency films, tracing paper, or other transparencies

??? Originals with plastic or metallic coatings

51

The machine offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending original(s) from memory and substituting reception into memory are possible, due to the large memory capacity.

SENDING ORIGINALS

SETTING THE ORIGINAL

This section describes setting original(s) in the ADF/RADF or on the document glass.

Original face up

52

HOW TO USE THE FAX FUNCTION

When placing the Original on the document glass:

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OPTIONAL TRANSMISSION

SETTINGS

There are several transmission settings that you can make before dialing and transmitting an original.

ORIGINAL SIZE

The original size can be set to "8.5x11", "8.5x14", or "A4". The setting is only effective for one transmission. If desired, you can set a fixed original size that remains in effect for all transmissions.

4 Press the [] key ( ) or [] key ( ) to select the original size.

The selections are as follows:

1:8.5x11

2:8.5x14

3:A4

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HOW TO USE THE FAX FUNCTION

RESOLUTION

To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the display, and then press the [ENTER] key.

Your fax has five resolution settings:

???STANDARD

Use STANDARD for ordinary originals. This setting gives you the fastest transmission.

???FINE

Use FINE for improved reproduction, especially with originals containing small letters or fine drawings.

???SUPER FINE

Use SUPER FINE when you need the highest quality of reproduction.

???FINE (HALF TONE)

Use FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than Fine used alone.

???S. FINE (HALF TONE)

Use S.FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than Super fine used alone.

In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the next best available setting will be used.

If you do not change the setting, the resolution set using the RESOLUTION PRIORITY (p.37) setting will be automatically selected.

CONTRAST

The fax automatically controls the contrast, but you can also control it manually. To do this, press the [CONTRAST] key one or more times until the desired contrast settings appear in the display, and then press the [ENTER] key. The three contrast levels are MEDIUM, DARK, and LIGHT.

55

HOW TO USE THE FAX FUNCTION

COVER SHEET

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender's name and number, and the receiver's name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom.

One of five messages can also be added to the cover sheet.

???The cover sheet function must be selected each time you wish to add a cover sheet to a fax transmission.

???To add a message to a cover sheet, the message must be selected using the message function.

To include a cover sheet with a transmission, follow these steps:

Selection

"1:COVER SHEET SET"

2 Press the [] key ( ) or [] key ( ) to select "1:ON" or "2:OFF".

Select "1:ON" to enable the function.

Select "2:OFF" to disable the function.

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HOW TO USE THE FAX FUNCTION

MESSAGE FUNCTION

One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT".

Note If a message is selected when the cover sheet function is not used, the message will be added to the top of the first page of the fax.

To add a message to a cover sheet, follow these steps:

1 Press the [COVER SHEET] key.

2 Press the [COVER SHEET] key until "2:TX MESSAGE SET" appears, and then press the [ENTER] key.

3 Press the [] key ( ) or [] key ( ) to select a message.

The selections are as follows:

1:NO MASSAGE

2:CONFIDENTIAL

3:PLS. DISTRIBUTE 4:URGENT

5:PLS. CALL BACK

6:IMPORTANT

If you do not wish to add a message, select "1:NO MESSAGE".

4 Press the [ENTER] key.

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HOW TO USE THE FAX FUNCTION

TWO-SIDED ORIGINAL TRANSMISSION FUNCTION (when an RADF is installed)

The RADF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated 180?? before transmission.

???The two-sided original transmission function cannot be selected when direct transmission mode is selected. Likewise, direct transmission mode cannot be selected when the two-sided original transmission function is selected.

Follow these steps to fax a two-sided original:

Booklet

If you are faxing a two-sided booklet type original, select "ON (ROTATE)".

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DIALING AND TRANSMITTING

Once you have set the original (either in the ADF/RADF or on the document glass), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the several ways of dialing that best suit your needs.

DIRECT KEYPAD DIALING

If the number of the fax you want to reach is not a Rapid key or Speed Dial number, use Direct Keypad Dialing to manually enter it using the following procedure:

SPEED DIALING

If the number you want to dial has been stored as a Speed Dial number, you can dial it using the following procedure:

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HOW TO USE THE FAX FUNCTION

CHAIN DIALING

The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.42)) set for Chain Dialing with another Rapid Key, Speed Dial number, or number dialed with the numeric keys to dial one fax number up to 50 digits long. The following are some examples of how this can be done:

???Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial. For example, press Rapid Key 01 followed by Rapid Key 02. The final Rapid Key pressed for the fax number must not be set for Chain Dialing. Transmission will begin automatically when the final Rapid Key is pressed.

???Enter Speed Dial numbers set for Chain Dialing in the correct order for the fax number that you wish to dial. For example, press the [SPEED/SEARCH] key and [2] [2], followed by the [SPEED/SEARCH] key and [2] [7]. The final Speed Dial number entered for the fax number must not be set for Chain Dialing. Transmission will begin when the [START] key ( ) is pressed after the final Speed Dial number is entered.

???Enter the fax number that you wish to dial with the numeric keys. Press the [REDIAL/PAUSE] key to enter a pause

and then enter the next number. Transmission will begin when the [START] key ( ) is pressed after the final number is entered.

???When using Chain Dialing, the international communication setting of the final number entered is effective. International communication mode cannot be used if the final number is entered using a Rapid Key or Speed Dial number that does not have the setting enabled, or if the final number is entered with the numeric keys.

NORMAL DIALING USING THE [SPEAKER] KEY

When dialing normally with the [SPEAKER] key, press the [SPEAKER] key and dial using the numeric keys. You can hear the line and fax tones from the other machine through the speaker, allowing you to confirm the response of the other machine.

60

HOW TO USE THE FAX FUNCTION

USING THE SEARCH KEY

If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below:

REDIALING

You can send a fax to the number you last dialed, you can redialing it using the following procedure:

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IF THE MEMORY BECOMES FULL

WHILE SCANNING AN ORIGINAL

If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and scanning will stop.

If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be canceled.

If the memory becomes full while scanning a page after the first page, scanning will stop. You can transmit the pages that have already been scanned, or cancel the transmission and clear the pages from memory.

Follow the steps below to transmit or clear the pages that have already been scanned.

1.The memory becomes full and scanning stops. "MEMORY FULL ERROR" appears in the display.

2.To clear the pages that have already been scanned and cancel transmission, press the [] key ( ) or [] key ( ) to select "2:CANCEL". To transmit the pages that have already been scanned, select "1:SEND XX?".

3.Press the [ENTER] key

The pages are cleared from memory. If you selected "1:SEND XX?" in step 2, the pages are automatically transmitted.

Note If you are using Quick On-line transmission (p.26), the pages that were scanned are automatically transmitted.

CANCELING (DELETING) A

STORED FAX JOB

This procedure is used to check and cancel a fax job that is waiting for transmission, such as an automatic recalling job, a stored fax job, a remote transmission job, or a timer transmission job.

Follow the steps below to cancel (delete) a fax job:

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RECEIVING FAXES

You can set the machine to one of three modes of reception, AUTO, MAN., or A.M. (Answering Machine).

To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display.

USING AUTO MODE

Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

USING MAN. MODE

Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes when you are out.

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OPTIONAL RECEPTION SETTINGS

The machine has various optional settings for the reception of faxes.

TWO-SIDED RECEPTION (e-STUDIO162D/151D only)

This function is used to print a received fax consisting of two or more pages of the same size on both sides of the paper. Even if the pages are in different orientations, the pages are rotated appropriately to enable printing on both sides of the paper.

Note The two-sided reception function cannot be used when printing a transaction report or activity report.

To use this feature, follow this procedure:

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HOW TO USE THE FAX FUNCTION

RECEIVE REDUCE

You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size.

To use this feature, follow this procedure:

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "16:RCV REDUCE" appears, and then press the [ENTER] key.

Selection

"16:RCV REDUCE"

4 Press the [] key ( ) or [] key ( ) to select "1:ON" or "2:OFF".

If you "2:OFF" (No reduction) large faxes will be printed on two sheets of paper.

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WHEN USING MANUAL SENDING

AND RECEIVING

You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For information about connecting an extension telephone See "CONNECTING OTHER DEVICES" (p.12).

1 When the extension telephone rings, pick up the handset and converse.

If the [SPEAKER] key is used to answer a call you cannot converse.

You cannot use the [SPEAKER] key for fax Note transmission/reception while copying is in

progress.

2 When the handset is off hook or the [SPEAKER] key is used, press the [START] key ().

MANUAL MODE 1:SEND, 2:RECEIVE

Press the [] key ( ) or [] key ( ) to select "1:SEND" or "2:RECEIVE", and then press the [ENTER] key or [START] key ( ).

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MEMORY

Your machine has a memory area that can be used to store both incoming faxes and outgoing originals.

???Approximately 120 pages of average content can be held in memory for transmission and reception. Less can be held if any of the pages were scanned using fine or superfine resolution.

Substitute Reception into Memory

This is a back-up function that is automatically activated if your fax runs out of paper, the TD cartridge needs replacement (See the Operation Manual for Basic Function.), or the paper jams.

???If you received originals in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the original print-out size may not match the size of the printing paper.

Take care that the remaining memory does not become 7% or less, or you cannot receive any more faxes. Note When the machine is idle, the LCD shows the stand-by memory available. (See "ABOUT THE LIQUID CRYSTAL

DISPLAY" (p.16))

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DATA TRANSFER

If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing.

This function is used when you cannot print received faxes, for example when the machine runs out of toner, or a misfeed occurs.

To use this function, the fax number of the transfer destination machine must be programmed.

Follow these steps to program the fax number of the transfer destination machine:

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SPECIAL FUNCTIONS

Follow these steps to use the fax transfer function:

1 Press the [MENU] key.

2 Press the [] key ( ) or [] key ( ) until "0:RX DATA TRANSFER" appears, and then press the [ENTER] key.

Selection

"0:RX DATA TRANSFER"

3 Press the [] key ( ) or [] key ( ) until "1:DATA TRANSFER" appears, and then press the [ENTER] key.

4 Press the [] key ( ) or [] key ( ) until "1:YES" appears, and then press the [ENTER] key.

Selection

"1:YES"

The received fax is transferred.

To cancel the transfer, select "2:NO" and press the [ENTER] key.

If "NOT STORED FW.#" appears:

The transfer destination number has not been programmed. Program the number and then transfer the fax.

If you set the data transfer mode, when data Note cannot be transferred because the other fax

machine was busy, or when the error condition on your fax machine is corrected, the data does not print out. To print the data, turn off the power to the fax machine, then turn it on again.

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TRANSMISSION RESERVATION

When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a transmission by setting the original (either in the ADF/RADF or on the document glass), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the original saving you from having to wait.

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BROADCASTING

This function allows you to send the same original to as many as 100 different locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the original is transmitted to each location.

Recipient C

Fax received

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SPECIAL FUNCTIONS

Broadcasting using a Group key

If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.45).

1 Place the original face up and push it gently into the document feeder tray.

2 Press the appropriate Group key.

Transmission will begin.

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POLLING

Polling allows you to request another fax machine to send an original to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others.

Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation.

POLLING

You can request that another fax machine send you the original that is set in that fax machine. You can perform a polling operation at a scheduled time. (See "TIMER OPERATIONS" (p.79))

Polling fax

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SPECIAL FUNCTIONS

SERIAL POLLING

You can poll several fax machines one at a time with a single serial polling operation.

A maximum of 100 fax machines can be polled in one serial polling operation.

memory

Other fax A memory

Follow these steps to use the serial polling function:

Repeat steps 3 and 4 until all numbers have been entered. After entering the last number, go to step 5.

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SPECIAL FUNCTIONS

POLLING TRANSMISSION (MEMORY POLLING)

This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine ("RESTRICTING POLLING MACHINES (POLLING SECURITY)" on page 77).

To let other fax machines poll your fax machine, the original to be transmitted must be scanned into memory and the reception mode of your machine must be set to "Auto".

You can select whether polling transmission will take place once or repeatedly. If once is selected, the original that was scanned into memory will be automatically deleted after polling transmission takes place. If repeated polling transmission is selected, the original will remain in memory until it is deleted.

More than one original can be scanned into polling memory (all originals will transmitted when your machine is polled).

Only one memory polling operation can be set up, and the polling machine must be capable of polling reception.

The original(s) in polling memory will be transmitted when a fax machine calls your fax machine and requests polling transmission. Automatic fax reception is possible while your machine is on polling transmission standby.

Your fax machine

Select memory polling

Setting up polling transmission:

Place the original in the ADF/RADF or on the document glass and perform the following steps:

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SPECIAL FUNCTIONS

76

SPECIAL FUNCTIONS

RESTRICTING POLLING MACHINES (POLLING SECURITY)

If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine. Up to 10 passcode numbers (fax numbers of machines that are allowed to poll your machine) can be programmed.

To enable polling security and program passcode numbers, see "Programming/deleting passcode numbers:" on page 78. This function can only be operated between multiple e-STUDIO162s.

Fax being polled

[Preparation]

Follow these steps to enable polling security:

Selection

"1:ON"

To turn off polling security, select "2:OFF".

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SPECIAL FUNCTIONS

78

TIMER OPERATIONS

The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.

You can use this function, for example, to take advantage of lower night time telephone rates without having to be there when the operation is performed.

???For a timer transmission, scan the original into memory when you set the transmission. Scanning the original into memory is convenient because you do not have to worry about original mix-ups or forgetting to load the original.

???If the memory becomes full while the original is being scanned, "MEMORY FULL" will appear in the display.

???Press the [START] key ( ) to transmit the pages that have been stored up to that point in memory.

???Press the [CLEAR ALL] key () to cancel the entire transmission.

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SPECIAL FUNCTIONS

10 Press the [START] key ().

7 Press the [ENTER] key.

8 Press the [] key ( ) or [] key ( ) to select the transmission mode and press the [ENTER] key.

The selections are as follows:

1:SEND MODE

2:BROADCAST MODE

3:POLLING MODE

4:SERIAL POLL MODE

CANCELING A TIMER TRANSMISSION JOB

After a timer transmission job is set up, the job goes on standby until the specified time of transmission. If necessary, the MEMORY STATUS function can be used to cancel a timer transmission job that is on standby ("CANCELING (DELETING) A STORED FAX JOB" on page 62).

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ANTI JUNK FAX

You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up to ten specified parties.

To turn the Anti Junk Fax feature on and off, use the following procedure:

1 Press the [MENU] key.

2 Press the [] key ( ) or [] key ( ) until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key.

Selection

"5:ANTI JUNK FAX"

"1:ANTI JUNK SELECT"

4 Press the [] key ( ) or [] key ( ) to select "1:ON" or "2:OFF" and press the [ENTER] key.

Select "1:ON" to enable the function.

Select "2:OFF" to disable the function.

5 Press the [MENU] key.

Press the [MENU] key to exit.

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SPECIAL FUNCTIONS

82

SPECIAL FUNCTIONS

To clear junk fax numbers, use the following procedure:

83

OPERATION IN COPY, PRINTER,

SCANNER, AND FAX MODES

Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, scanner mode, and fax mode.

84

PRINTING OUT REPORTS

The machine is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below.

1. TIMER LIST:

You can print a list of timer or dual access operations that are currently set.

P. 01

TIMER LIST

2. ACTIVITY REPORT:

You can print out a list of faxes sent and received as well as the sender or recipient and the time of the operation, etc.

3. TELEPHONE # LIST:

You can print out a list of number stored in rapid dialing and speed dialing.

4. GROUP LIST:

You can print out a list of group dialing numbers.

P.01

85

TROUBLESHOOTING

5. PASSCODE LIST:

You can print a list of your fax information and polling security information.

PASSCODE LIST

SEP - 10 - 200X FRI 06:30 PM

6. JUNK FAX # LIST:

Fax numbers designated as Anti Junk Fax numbers.

JUNK FAX# LIST

SEP - 10 - 200X FRI 06:30 PM

01 X

02 XXXXXXXXXX

10 XXXXXXXXXXXXXXXXXXXX

86

TROUBLESHOOTING

7. USER PROGRAM LIST:

Currently activated USER PROGRAM settings.

USER PROGRAM LIST

Use the following procedure to print out reports:

87

TROUBLESHOOTING

ACTIVITY REPORT AUTO LISTING

This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new transaction takes place.

1 Press the [MENU] key.

2 Press the [] key ( ) or [] key ( ) until "4:USER PROGRAM" appears, and then press the [ENTER] key.

Selection

"4:USER PROGRAM"

3 Press the [] key ( ) or [] key ( ) until "6:AUTO LISTING" appears, and then press the [ENTER] key.

Selection

"6:AUTO LISTING"

4 Press the [] key ( ) or [] key ( ) to select "1:ON" and press the [ENTER] key.

Selection

"1:ON"

To disable automatic printing, select "2:OFF" and press the [ENTER] key.

5 Press the [MENU] key.

Press the [MENU] key to exit.

88

TROUBLESHOOTING

PRINTING TRANSACTION REPORTS

The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions:

"ALWAYS PRINTS" ...After each transmission, reception, or error. "ERROR ONLY".........After an error only.

"NEVER PRINTS" ......Never prints.

Note Part of the transmitted fax can be printed on the transaction report (IMAGE MEM. PRINT setting).

To set the machine to print transaction reports, follow these steps:

"4: IMAGE MEM. PRINT" can be enabled to have part of the transmitted fax printed on the transaction report.

89

TROUBLESHOOTING

90

MESSAGES AND SIGNALS

DISPLAY MESSAGES

AUDIBLE SIGNALS

91

SPECIFICATIONS

*As a part of our policy of continuous improvement, TOSHIBA reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production machines. There may be some deviations from these values in individual machines.

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93

94

INDEX BY PURPOSE

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TOSHIBA OF CANADA LIMITED

Office Product Group

191 McNABB STREET

MARKHAM, ONTARIO L3R 8H2

GD-1190 OME04011200