HiPath 500 V2.0 or later

Gigaset S1 professional in HiPath Cordless Office

Operating Manual

Safety notes

Safety notes

Handset

Danger:

???Do not use the handset in potentially explosive atmospheres.

???Do not install the handset in the vicinity of electronic equipment to avoid mutual interference.

???Do not use the handset in wet rooms! Devices are not splash- proof.

???A transmitter signal is emitted by your handset. Please observe safety procedures for your area.

Note:

???Information for hearing aid users: Radio signals can interfere in hearing aids.

???Please provide the operating instructions with the handset if giving it to another user.

Batteries

Danger:

???Only use permitted batteries.

???Do not use conventional batteries. Failure to observe this advice can lead to danger.

???Avoid contact with fire and water.

???Only use the approved C39280-Z4-C373 power supply unit to operate the charging shell.

Note:

Please dispose of the battery, the handset, the charging shell and the plug-in power supply unit in accordance with the environmental specifications.

Overview of handsets

Overview of handsets

2

15

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10

11

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13

How to use the keys: ?? page 10

I

Overview of handsets

II

Contents

Contents

Overview of handsets . . . . . . . . . . . . . . . . . . . . . . . . . . I Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . 1 Conducting calls ??? the basic functions . . . . . . . . . . . 1

Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Enquiry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Placing a call in a call pickup group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . 9 Leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Description of the keys. . . . . . . . . . . . . . . . . . . . . . . . 10

Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 R key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Display keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Putting the handset into service . . . . . . . . . . . . . . . . 13

Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Charging and using the batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Operating and charging times of the batteries . . . . . . . . . . . . . . . . . . . 15 Permitted batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Setting the system display language. . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Setting the handset volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Setting the ringer echo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

III

Contents

Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Activating or deactivating the warning tone . . . . . . . . . . . . . . . . . . . . . 22 Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . 23 Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Editing the idle display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Conducting calls ??? enhanced functions . . . . . . . . .27

Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Voice dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 System speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Individual system speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 System telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Handset telephone directory/speed dialling list. . . . . . . . . . . . . . . . . . . 34 E-mail directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Directed assignment of an MSN (multiple subscriber number) . . . . . . 37 Making calls using identification codes . . . . . . . . . . . . . . . . . . . . . . . . . 38 Using the handset as a second line. . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Deactivating the phone number display . . . . . . . . . . . . . . . . . . . . . . . . 39 Directed call transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Call charge display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Call trace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Entrance telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 TDS telephone data service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Activating control relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Sending a signal to the network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 External call forwarding with a multiple subscriber number . . . . . . . . . 46 Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Using dual-tone multifrequency signalling. . . . . . . . . . . . . . . . . . . . . . . 49 Parking/activating calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Conducting calls ??? with multiple users . . . . . . . . . .51

Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . . 53 Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Transferring calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Toggling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

IV

Contents

Group functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Ringing group on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 UCD (Universal Call Distribution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Mulap group (Multiple Line Application) . . . . . . . . . . . . . . . . . . . . . . . . 67

Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Leaving a message/advisory message . . . . . . . . . . . . . . . . . . . . . . . . . 70 Sending/calling text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Answering a message or voice-mail message . . . . . . . . . . . . . . . . . . . 73 Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Handset alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Handset appointment reminder function. . . . . . . . . . . . . . . . . . . . . . . . 78 System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Using predictive text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Telephone blocking. . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Telephone lock code programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Locking/unlocking the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Central telephone lock/locking/unlocking other handsets . . . . . . . . . . . 87

System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Functions and codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Cleaning the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

V

VI

Operating instructions

Step-by-Step

Operating instructions

These operating instructions describe your handset and its functions on your communications system.

All functions that can be performed via your handset are described here. If some of the required functions are not available on your handset, it may be due to one of the following:

???The function is not configured for you or your hand- set - please contact your system administrator.

???Your communications platform does not feature this function - please contact your Siemens contract partner to upgrade.

Conducting calls ??? the basic func- tions

You can use your handset to make both internal and ex- ternal calls.

Internal calls are calls that

???you make within the range of a communication sys- tem, e. g. within your company,

???you make between networked communication sys- tems, e. g. to different company locations.

External calls are calls that you conduct with users of the public telephone network.

1

Conducting calls ??? the basic functions

Step-by-Step

Activating/deactivating the handset

aPress the On-hook key until the activation or deactiva- tion is confirmed by a crescendo tone sequence.

Note:

???The handset can only be fully switched off when removed from the charging shell.

???When the handset is placed in the charging shell it goes to idle status and shows the idle display.

If your preferred language for the display texts is not set, you can set this yourself (?? page 16).

Displaying the connection quality

The strength of the incoming signal is displayed by the "receive field strength" icon in on or message status:

| No receive field strength

??Low receive field strength

?? 50% receive field strength

?? 100% receive field strength

The radio range is different indoors and outdoors

(?? page 93). Please consult your system administrator in the event of range problems.

First seize the line, then dial

cor u Press the Talk or Speakerphone key.

oEnter the required phone number. The user will be called.

Typing errors cannot be corrected. If you make a typing error: press the On-hook key.

pThe user answers. Conduct the call.

2

Conducting calls ??? the basic functions

Step-by-Step

Dial first, then seize the line

oif necessary X Enter the required phone no. and correct individual char- acters as necessary using the "Delete" Display key.

if necessary ?? The following functions are available while you are en- tering the phone number:

???"Insert Pause" (Insert a dial pause, e.g. between the prefix and phone number or when checking a mail- box.)

???"Insert TBR" (irrelevant)

???"Copy to Directory" (save the phone number in the handset???s redial list)

Note:

This dialling preparation function is also available with number redial and dialling using the hand- set redial list.

cor u Press the Talk key or Speakerphone key within 30 sec- onds. The user will be called.

p The user answers. Conduct the call.

Manual number redial

The last five phone numbers dialled are automatically saved in the redial list.

z Call the redial list.

Dor E Press the top or bottom of the control key to select the required phone number.

c Press the Talk key.

Callback

This function enables you to call a user who does not answer or whose line is busy. The Callback function en- ables you to contact him as soon as he hangs up or re- uses his telephone. Please note that a line is signalled as busy when it is being called by another user. You can continue to use your handset without restriction when a callback has been booked.

3

Conducting calls ??? the basic functions

Step-by-Step

You can also send a callback request as a message (?? page 71). This function can also be called by enter- ing the code (?? page 88).

Booking a callback

pThe number is dialled. You hear the busy tone or the user does not answer.

Callbck Save the callback request.

aPress the On-hook key to end the process.

You receive a Callback call

You will receive the callback, as soon as the user you want has hung up or the first time he uses his tele- phone. The following appears on your handset display "Callback:...".

cPress the Talk key.

The connection is set up.

4

Conducting calls ??? the basic functions

Step-by-Step

Option 2

RPress the R key.

You are reconnected to the first partner. The second partner hears the busy tone and hangs up; a Gigaset handset hangs up automatically.

However, you can also

???toggle between the partners (?? page 56),

???set up a conference (?? page 57) or

???transfer the waiting partner to the second partner (?? page 54).

5

Conducting calls ??? the basic functions

Step-by-Step

The second user is busy or does not answer

??Cancel the callback. You are reconnected to the first partner.

During the enquiry you can

???book a callback (?? page 3),

???activate call waiting (?? page 51) or

???override(?? page 53).

Answering a call

Your handset rings and/or vibrates (?? page 23). The caller information appears on the display. The name and/or telephone number of the caller can be displayed. The following options are available for answering a call:

k The handset is in the charging shell: remove the hand- set from the charging shell (functions only if "Auto An- swer" is active ?? page 23).

cor u The handset is not in the charging shell. Press the Talk key or Speakerphone key.

When you have answered the call you can

???transfer the call (?? page 54),

???place the call on hold and consult with someone else in the room (?? page 56),

???place the call on hold and call a second partner

(?? page 5) in order to forward (?? page 54) or toggle the call (?? page 56) or to set up a conference

(?? page 57).

Rejecting a call

If you do not wish to be disturbed, you can reject the call.

Reject call Confirm the message displayed with one of the two Display keys. The call is rejected and the caller hears the busy tone.

6

Conducting calls ??? the basic functions

Step-by-Step

Placing a call in a call pickup group

You can use your handset to pick up calls to telephones within your call pickup group (set by the service engi- neer). This is also possible when you are conducting a call.

Prerequisite:

You hear that a telephone in your call pickup group is ringing.

cPress the Talk key. The message "Call for:" appears on the display.

Ending a call

aor k Press the On-hook key or place the handset in the charging shell.

The call charges are displayed, depending on the com- munication system.

7

Conducting calls ??? the basic functions

Step-by-Step

c

Menu

>< Divert cancelled? [

a

Select and confirm the menu item.

Select and confirm the menu item.

Select and confirm the menu item.

Enter the destination phone number.

Save the settings.

Press the On-hook key to end the process.

Note:

The external code must be entered before ex- ternal phone numbers.

If the service engineer has activated DTMF DID, you can also forward calls to these external phone numbers.

Deactivating call forwarding

Prerequisite:

The room monitor function is activated.

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Press the On-hook key to end the process.

8

Conducting calls ??? the basic functions

Step-by-Step

Activating or deactivating the keypad lock

This feature protects against accidentally pressing but- tons when the handset is in a pocket, for example. The keypad lock turns off automatically when a call comes in and turns back on when the call has ended.

#Press the hash key until the activation or deactivation is confirmed by a crescendo tone sequence.

A key icon on the display indicates that keypad lock is active.

Leaving the radio network

After leaving the radio network

The base name flashes on the display. The handset re- peatedly attempts to synchronise with a base. The in- tervals between synchronisation attempts increase on account of the integrated power saving function.

You can switch off your handset to save the battery. The date and time settings will be lost (?? page 23).

9

Description of the keys

Description of the keys

Function keys

The following function keys are available:

10

Description of the keys

R key

The R key provides access to the following functions depending on how it is operated:

Control key

The control key is assigned different functions depending on the operating situation:

11

Description of the keys

Display keys

The handset has two Display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status. A function can be represented by text or an icon.

12

Putting the handset into service

Putting the handset into service

Removing the protective cover

Remove the protective cover from the display before putting the handset into service.

Inserting the batteries

Two batteries are provided with the handset. The batteries are supplied un- charged. They are charged in the handset.

Note:

???Please observe the safety notes on the back cover.

???Only use approved batteries (?? page 15).

???Always replace both batteries at the same time and only use two batteries of the same type/ from the same manufacturer!

???Open the battery compartment in a dust-free environment only.

???Your telephone directory entries and all settings remain stored even if you remove the batteries. The date and time settings will be reset.

???Only remove the batteries if they are defective. Any unneces- sary removal of the batteries reduces their lifespan.

Opening the battery compartment

Press down on the ridged surface and slide the cover from the battery compartment.

Inserting batteries

Insert the correct batteries according the the pole directions as marked.

Closing the battery compartment

Put the cover back in place and slide it onto the battery compartment until it engages.

13

Putting the handset into service

Charging and using the batteries

To charge the batteries, insert the handset into the charging shell with the keypad facing forwards.

Caution:

Only use the approved C39280-Z4-C373 power supply unit for op- erating the charging shell

(in the United Kingdom: C39280-Z4-C478).

The charging status is indicated by the charge status display. This flashes during charging:

=Batteries empty

Note:

???Initial charging: Charge the batteries for at least 16 hours, re- gardless of the charging status icon. Without replacing it in the charging shell, use the handset until the "battery low" beep is heard. This action aligns the charge status display with the op- erating times of the batteries.

???To attain full operating and charging times (?? page 15): With- out replacing it in the charging shell, use the handset until the "battery low" beep is heard.

???For future charging: you can place your handset in the charging shell each time it is used. Charging is electronically controlled which ensures that the batteries are charged optimally.

14

Putting the handset into service

Operating and charging times of the batteries

The operating times are only achieved after several charging and discharg- ing cycles.

Permitted batteries

The following batteries are approved for use with this handset:

Nickel Metal Hydrid (NiMH)

Sanyo Twicell 700

Sanyo Twicell 650

Panasonic 700 mAh

GP 700 mAh

YDT AAA SUPER 700

VARTA PhonePower AAA 700 mAh

15

Putting the handset into service

Step-by-Step

Fitting the attachment clip

Press the attachment clip onto the back of the handset until the tabs on the sides engage in the recesses on the phone.

16

17

Setting the handset

Step-by-Step

Setting the handset

You can change the standard settings of the handset if you are not happy with them.

Setting the handset volume

When selecting the menu, the tone sounds at the cur- rent setting in speakerphone mode. You can choose be- tween five volume levels in handset mode and three volume levels in speakerphone mode.

2 B?? Save

1Volume in speaker- phone mode

2Volume in handset mode

??or G

FG

D

...

Save

a

Open the main menu of the mobile phone.

Select and confirm the menu item.

Select and confirm the menu item.

Fix the setting.

Move the cursor down one line.

Save the settings.

Press the On-hook key to end the process.

Setting the ringer

Setting the ringer volume and melody

When selecting the menu, the ringer sounds at the cur- rent setting. You can choose between three ringer vol- umes, as well as a crescendo ring (volume increases gradually) and no ringer. The ten ringer melodies cannot be stored in the communication system.

18

Setting the handset

Step-by-Step

1Ringer volume

2Ringer melody

3Time control activa- tion function for the ringer volume

FG

D

FG

either:

Save

or:

Display when ringer is deactivated.

In order to better differentiate between your handset???s ringing tones, select the following settings:

???Ext. Calls

???Internal Calls

???Appointments

???Alarm

???All

Open the main menu of the mobile phone.

Select and confirm the required menu item.

Select and confirm the menu item.

Select and confirm the menu item.

Set volume.

Move the cursor down one line.

Set melody.

???Tones: 1 to 3 (recommended for internal calls)

???Melodies: 4 to 10 (recommended for external calls)

Save the settings.

Setting the time control for the ringer

You can select a different ringer volume for a specific length of time in this menu (e.g. during the night).

Note:

Please take account of the special features of the handset???s internal clock (?? page 23).

19

Setting the handset

Step-by-Step

Time C. Call the ringer time control menu.

FOn G Fix the setting.

D Move the cursor down one line.

...

Save Save the time control settings.

Save Save the ringer settings.

a Press and hold the On-hook key to end the process.

Advisory tones

The advisory tones have the following meaning:

20

Setting the handset

Step-by-Step

DE

DE

DE

DE

??or G Open the main menu of the mobile phone.

FG Fix the setting.

D Move the cursor down one line.

...

Save Save the settings.

a Press and hold the On-hook key to end the process.

Setting the ringer echo

This function enables you to set the tone quality for the longer melodies (4 to 10). When ringer echo is activat- ed, melodies will be played with an echo.

G Open the main menu of the handset.

The activated function is ticked. It can be deactivated by selecting the option once more.

a Press and hold the On-hook key to end the process.

21

Setting the handset

Step-by-Step

Activating or deactivating the ringer

Deactivating the ringer

* Hold down the key until a confirmation tone is sounded.

The ringer is deactivated.

Activating the ringer

* Hold down the key until a confirmation tone is sounded.

Note:

The ringer cannot be activated with the star key if it was deactivated via the menu.

Activating or deactivating the warning tone

When you activate the warning tone, all other tones are deactivated. An incoming call is signalled by this brief tone.

If the handset is in a call pickup group, a pickup call is also signalled by the warning tone.

Activating the warning tone

*Hold down the key for a few seconds. A confirmation tone is sounded.

Beep on Press the Display key within three seconds.

The warning tone is activated.

Deactivating the warning tone

*Hold down the key for a few seconds. A confirmation tone is sounded.

Note:

The warning tone cannot be activated if the ring- er was deactivated.

22

Setting the handset

Step-by-Step

23

Setting the handset

Step-by-Step

24

Setting the handset

Resetting the defaults

This function allows you to reset your mobile phone to the defaults, e.g. if you want to pass it on to someone else or reset it. The following table shows the handset???s default settings:

25

Setting the handset

Step-by-Step

26

Conducting calls ??? enhanced functions

Step-by-Step

Conducting calls ??? enhanced functions

Speakerphone mode

Features

Speakerphone mode offers you the following advantag- es:

???Other persons can listen to and participate in the call.

???Your hands are free.

???When dialling, you can hear the ring tone, for exam- ple, without having to lift the handset to your ear.

Speakerphone mode can be used effectively up to a background noise level of 50 dB (A).

Activating speakerphone mode

Speakerphone mode can be activated during a call, when dialling or when answering a call:

u Press the Speakerphone key.

Setting the volume

The volume can be set during a call: u Press the Speakerphone key once more.

For G Within three seconds: Press the left or right side of the control key to reduce or increase the volume.

Save Within three seconds, as necessary: Save the volume set.

27

Conducting calls ??? enhanced functions

Step-by-Step

Deactivating speakerphone mode

You can deactivate speakerphone mode and switch to handset mode during the call:

cPress the Talk key.

Note:

If you wish to replace the handset in the charg- ing shell during a call, e. g. because the battery is empty, hold down the Speakerphone key.

Voice dialling

With the voice dialling function, you can dial a number simply by saying the partner???s name. You do not need to manually dial a phone number.

For this function, you will need to record a voice pattern, in other words, your voice saying the name will be saved in the handset. Up to four users can save a voice pattern for each entry. The user must be identified, i.e. as User 2, before recording. A total of 29 voice patterns can be saved for telephone directory entries. An entry that has a corresponding voice pattern is marked with a mouth in the voice telephone directory.

Recording a voice pattern for an existing telephone directory entry

You should record your voice pattern in a quiet environ- ment. There should be about 25 cm between you and the handset.

D Open telephone directory.

DE Select the required entry.

28

Conducting calls ??? enhanced functions

Step-by-Step

DE User... 1

DE User... 1

DE Record Name

DE Delete Name

aPress and hold the On-hook key to end the process.

A message will notify you if your voice pattern is too similar to that of another user.

??The message will end.

Return to the beginning of the voice recording and record your voice pattern again.

Using voice dialling

E Press and hold the control key and then say the name.

Listening to a voice pattern

D Open the voice dialling telephone directory.

DE Select the required entry.

Voice Press the Display key.

[ Select and confirm the menu item.

Play Play the corresponding voice pattern.

a Press and hold the On-hook key to end the process.

Changing or deleting voice patterns

D Open the telephone directory.

DE Select the required entry.

Voice Press the Display key.

[ Select and confirm the menu item.

G Open the menu.

either:

[ Select and confirm the menu item.

or:

[ Select and confirm the menu item.

a Press and hold the On-hook key to end the process.

29

Conducting calls ??? enhanced functions

Step-by-Step

Note:

The phone number and name are retained after an entry has been deleted. Other users??? voice patterns also remain.

Changing a user name

D Open the telephone directory.

DE Select the required entry.

Voice Press the Display key.

DE User... 1Select the menu item.

Change Change the settings. o Enter a new name.

Save Save the settings.

a Press and hold the On-hook key to end the process.

Number redial

The last five phone numbers dialled are automatically saved in the redial list.

If you tried to call a party from the handset???s telephone directory, the name of the party is displayed in case of number redial.

Automatic redial

The phone number is automatically redialled ten times at 20 second intervals. Speakerphone mode is automat- ically activated, the Speakerphone key flashes. The function is deactivated after ten unsuccessful attempts and when a call is made in the interim.

z Call the redial list.

Dor E Press the top or bottom of the control key to select the required phone number.

?? Open the menu.

30

31

Conducting calls ??? enhanced functions

Step-by-Step

><

><

><

System speed dialling

A system speed dialling destination is a call number you dial using a code, e.g. the external phone number (0 28 21) 34 56 78 using code 243. System speed dialling - destinations are defined by the system administrator. Codes from 000 to 999 can be used.

This function can also be called by entering the code (?? page 88).

Dialling a speed dialling destination

c Press the Talk key.

32

Conducting calls ??? enhanced functions

Step-by-Step

>< *92=Change Speed [

Dial?

Abb. dial no:

*o

c

Phonebk

Select and confirm the menu item.

Call the first destination.

Call the next destination.

Call the additional menu.

Select and confirm the menu item.

Enter the external phone number (with external code). The key "#" means that the subsequent digits are sent as DTMF tones.

Save the settings.

Press and hold the On-hook key to end the process.

Dialling an individual speed dialling destination

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Select and confirm the menu item.

Enter the code for the speed dialling destination.

System telephone directory

If the system administrator has entered a name for at least one internal user or system speed dialling destina- tion, then you can use the system telephone directory for dialling purposes.

Calling the system telephone directory

Press the Talk key.

Call the system telephone directory. The first entry ap- pears.

33

Conducting calls ??? enhanced functions

Step-by-Step

Finding an entry

o Enter the first letters of the name you are looking for. The name search begins.

The search result becomes more precise as each letter is entered, i.e. the number of names found is reduced. Only the first letter of a key can be entered.

>< Select the user you want.

Dialling the entry

[ Confirm your selection. The selected number is called.

Quitting the redial list

?? Press the Display key.

Note:

Phone numbers dialled from the "System tele- phone directory" are not stored in the redial list.

34

Conducting calls ??? enhanced functions

Step-by-Step

either (for telephone directory):

or (for speed dialling list):

F0 G

Save

Dor C

E/Dor o

either: c

or:

G

DE Display Number [

c

Dor C

E/Dor o

G either:

Open the menu.

Save the entry.

Define settings.

Save settings.

Finding and dialling an entry

Open the telephone directory or speed dialling list.

You can scroll to the required entry or enter the first let- ter of the relevant entry.

If necessary, press a key several times in succession to enter the required letter.

Press the Talk key. The assigned phone number is di- alled.

Open the menu.

Select and confirm the menu item. The number is dis- played.

Press the Talk key.

Changing an entry

Open the telephone directory or speed dialling list.

You can scroll to the required entry or enter the first let- ter of the relevant entry. If necessary, press a key sever- al times in succession to enter the required letter.

Open the menu.

Select and confirm the menu item.

Select and confirm the menu item.

Enter changes.

35

Conducting calls ??? enhanced functions

Step-by-Step

DE

DE

DE

DE

DE

36

Conducting calls ??? enhanced functions

Step-by-Step

DE [ Select and confirm one of the following menu items:

???Insert ' . '

???Insert '@'

???Predictive text, ?? page 82

o Enter address.

?? Open the menu. DE Save Entry [ Save the settings.

a Press and hold the On-hook key to end the process.

Changing an e-mail address

D Open the telephone directory.

DE <E-MailDirectory> [ Select and confirm the menu item.

DE Select the required entry.

View View entry.

Change Change entry

?? Open the menu.

DE Save Entry [ Save the settings.

a Press and hold the On-hook key to end the process.

Directed assignment of an MSN (multi- ple subscriber number)

Multiple subscriber numbers are phone numbers be- longing to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. Before se- lecting an external connection, you can directly assign a configured multiple subscriber number. This then ap- pears on the called party???s display.

This function can also be called by entering the code (?? page 88).

37

Conducting calls ??? enhanced functions

Step-by-Step

><

><

><

><

111:o Enter the required external phone number. The phone

number is dialled.

Making calls using identification codes

In the case of calls you make to external partners, you can enter and charge the call costs on the basis of indi- viduals, customers, accounts and private calls, e.g. by means of account codes. The account code (ACCT) can contain up to 11 characters and is included in the data printout. The ACCT is only transferred after a call has been completed. The ACCT can be entered before and during the external call.

This function can also be called by entering the code (?? page 88).

c Press the Talk key.

38

Conducting calls ??? enhanced functions

Step-by-Step

c

Menu

>< Suppress call ID? [

Call ID suppressed a

Using the handset as a second line

You can use your mobile phone for an outgoing call as if it were another line (temporary phone).

This function can also be called by entering the code (?? page 88).

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Select and confirm the menu item.

Enter the internal phone number for the relevant line.

Enter the code (lock code) for the relevant line (?? page 85).

If there is no personal code for the relevant line, the sys- tem will prompt you to enter the code.

Enter the required phone number. The phone number is dialled.

The "Temporary phone" function is discontinued again after the call is complete.

Deactivating the phone number display

Your service engineer can deactivate the display of your phone number and name on the called party???s display for external outgoing calls. You can also activate and de- activate the phone number display on your own hand- set yourself.

Deactivating the phone number display

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Press the On-hook key to end the process.

39

Conducting calls ??? enhanced functions

Step-by-Step

><

><

><

><

><

40

Conducting calls ??? enhanced functions

Step-by-Step

c

Menu

>< Do Not Disturb ON? [

a

c

Menu

>< Do Not Disturb OFF? [

a

Activating/deactivating do not disturb

You can block calls to your handset on a temporary ba- sis, while still being able to make calls yourself. Internal callers hear the busy tone, while external callers reach another telephone defined by the service engineer (in- tercept position). Authorised internal callers automati- cally override the do not disturb after five seconds.

Activating do not disturb

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Press the On-hook key to end the process.

Deactivating do not disturb

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Press the On-hook key to end the process.

Call charge display

After a call has ended, the display shows the connec- tion charges for the current call as standard. If the costs are to be displayed continuously during an outgoing call, this function must be requested from the carrier.

Note:

If a call is transferred, the costs are assigned to the telephone to which the call was transferred from this point onwards.

You can check and display the call charges for your phone number as a total for a period that can be set by the service engineer.

First the call charges for the last charged call are dis- played. The total call charges are displayed after five seconds.

41

Conducting calls ??? enhanced functions

Step-by-Step

><

><

><

><

This function can also be called by entering the code (?? page 88).

c Press the Talk key.

*65=Show call charg- [ Select and confirm the menu item.

es?

a Press the On-hook key to end the process.

Call trace

You can apply to your carrier for "call tracing" on mali- cious calls. An authorised extension is then in a position to request the identification of the phone number.

This also works for 30 seconds after the malicious caller has hung up. However, you should not hang up.

This function can also be called by entering the code (?? page 88).

pYou receive a malicious call. Do not hang up.

a Press the On-hook key to end the process.

42

Conducting calls ??? enhanced functions

Step-by-Step

>< Open door?

>< Service?

>< *61=Open door?

Entrance telephone

If the service engineer has set up an entrance tele- phone, you can speak to the door intercom and activate the door opener from your handset.

If you are authorised to release a door, then a user can open the door by entering a 5-digit code (e.g. by means of a DTMF transmitter or installed keypads).

Some of the functions described below can also be called directly by entering the relevant code

(?? page 88).

Talking to a visitor by means of the door opener equipment

Your handset rings.

either:

cPress the Talk key within 30 seconds. You are connect- ed immediately to the door opener.

or:

cIf more than 30 seconds have passed: Press the Talk key.

oEnter the internal phone number for the door opener. You are connected to the door opener.

Using the handset to open the door opener during a call

[ Select and confirm the menu item.

Using the handset to open the door opener without holding a conversation

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

oEnter the internal phone number for the door opener. The door is opened.

a Press the On-hook key to end the process.

43

Conducting calls ??? enhanced functions

Step-by-Step

>< Service?

>< *89=Door release

ON?

>< Service?

>< *89=Door release OFF?

Activating the door release

This function only works if it has been configured by the service engineer.

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

oFollow the user guidance system from this point on- wards. Enter the internal phone number of the door opener, as well as the code and type of door release:

???1=Enable with call,

???2=Enable without call,

???3=Change password.

[ Confirm your entries.

a Press the On-hook key to end the process.

Note:

Standard code 00000. To change the code, con- firm option "3=Change Password". Follow the user guidance system.

Deactivating the door release

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

a Press the On-hook key to end the process.

TDS telephone data service

You can use your mobile phone to control connected computers and their programs, e. g. hotel services or information systems.

This function can also be called by entering the code (?? page 88).

44

Conducting calls ??? enhanced functions

Step-by-Step

><

><

>< ><

#o Press the "#" key and enter the required code (0... 9).

The connected computer responds. The computer will guide you through the data entry process. It will proc- ess your entries directly.

a Press the On-hook key to end the process.

Activating control relays

The service engineer can set up a maximum of 4 control relays that enable various equipment (e.g. door opener) to be activated and deactivated.

It is possible to access a specific control relay. Depend- ing on the configuration, the control relays can be

???activated and deactivated automatically, or

???activated and deactivated automatically on the basis of a timer.

Prerequisite: The service engineer has set up at least one switch.

This function can also be called by entering the code (?? page 88).

Activating a control relay

c Press the Talk key.

a Press the On-hook key to end the process.

45

Conducting calls ??? enhanced functions

Step-by-Step

>< Service?

>< #90=Control Relay

Off?

>< Service?

>< *51=Recall to Net- work?

Deactivating a control relay

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

oFollow the user guidance system from this point on- wards. Enter the required switch code (1... 4).

a Press the On-hook key to end the process.

Sending a signal to the network

To enable ISDN-type services/ features to be started via analog lines (e.g. call waiting when a line is busy, three- way conference calls, etc.), you must send a signal to the network before dialling the service code and/or phone number.

This function can also be called directly by entering the code (?? page 88).

p You have an external connection.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

o Enter the service code and/or the phone number.

External call forwarding with a multi- ple subscriber number

If your communication system is connected to an ISDN multiple device line, then you can forward all incoming calls from the public network through your multiple sub- scriber number (MSN) to an external destination.

There are three types of forwarding:

???Calls are forwarded immediately (1=immediate call forwarding).

???Calls are forwarded after a certain time (2=unan- swered calls).

46

Conducting calls ??? enhanced functions

Step-by-Step

><

><

><

><

><

><

><

???Calls are only forwarded when the line is busy (3=when busy).

Activating call forwarding to a "trunk"

c Press the Talk key.

o[ Enter and confirm your own multiple subscriber number.

continue:

oEnter the phone number of the destination (without ex- ternal code).

Save Save the settings.

oFollow the user guidance system from this point on- wards (enter a multiple subscriber number or DID and forwarding type).

[ Confirm your entries.

a Press the On-hook key to end the process.

47

Conducting calls ??? enhanced functions

Step-by-Step

><

><

><

Menu Call the system menu.

Night Service - OFF? [ Select and confirm the menu item.

a Press the On-hook key to end the process.

48

Conducting calls ??? enhanced functions

Step-by-Step

><

><

Using dual-tone multifrequency sig- nalling

Your handset operates on the basis of digital informa- tion transmission. However, certain applications, e. g. answering machines, can only be controlled using ana- log technology. For this you must send signals using the dual-tone multifrequency signalling (DTMF) process.

Depending on how your system is configured (automat- ic tone dialling on or off - to be configured by the service engineer) you must first switch to DTMF dialling. This means, for example, that you can communicate with a variety of voice storage systems.

You will find further details in the operating instructions for the relevant applications.

Automatic tone dialling is not active

During a connection you must first switch to dual-tone multifrequency signalling.

p You are on a call.

*53=Tone dialling? [ Select and confirm the menu item.

oEnter the numbers. All entries are sent as DTMF sig- nals.

Automatic tone dialling is active

oEnter the numbers. All entries are sent as DTMF sig- nals.

49

Conducting calls ??? enhanced functions

Step-by-Step

>< Service?

>< *56=Park a call?

>< Service?

>< #56=Retrieve call?

Parking/activating calls

You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your com- munication system.

Parking a call

p You are on a call you wish to park.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

oEnter and note the parking position number (0... 9).

If the parking position number entered is already in use, you must enter another one.

Picking up a specific parked call

Prerequisite:

One or more calls have been parked. Your handset is in standby status.

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

o Enter the parking position number you have noted.

Note:

If a parked call is not picked up, it returns to the station from which it was parked after a certain time (= recall). The following appears on the dis- play "Recalling: (phone no. or name)" or "Recall- ing from (phone no. or name)".

50

Conducting calls ??? with multiple users

Step-by-Step

Conducting calls ??? with multiple users

Call waiting

You need to speak to a user in your communication sys- tem urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. The user either answers immediate- ly or you will be automatically connected to him when he has finished his call.

This function is only available if it has been configured by the service engineer.

The user is busy. You want to use call waiting.

pWait until the message "Camp-on" appears on the dis- play (ringing tone).

You receive a call waiting signal (second call)

You are still available to other callers, even though you are on the telephone. The call waiting signal informs you of the second call while you are conducting a call. You can answer this call without ending the first call.

pYou are on a call and hear a call waiting signal.

If you want to answer the second call, you can either place the first call on hold (the first caller waits) or end the first call.

Placing the first call on hold and answering the sec- ond call

2ndCall Answer the second call.

Talk to the second caller. The first caller waits. His call is on hold. You can now

???toggle between the two callers (?? page 56) or

???set up a conference (?? page 57).

51

Conducting calls ??? with multiple users

Step-by-Step

>< Quit and return?

>< Waiting tone off?

>< Waiting tone on?

Ending the second call

either:

Menu Call the system menu.

[ Select and confirm the menu item.

or:

aPress the On-hook key. The following message appears on the display: "Recalling". Your handset rings.

c Press the Talk key to talk to the first caller again.

Ending the first call.

aPress the On-hook key. The first call is ended. Your handset rings.

c Press the Talk key and answer the second call.

Call waiting tone off/on

You can suppress the call waiting tone for external calls.

Deactivating the call waiting tone

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

a Press the On-hook key to end the process.

Activating the call waiting tone

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

a Press the On-hook key to end the process.

52

Conducting calls ??? with multiple users

Step-by-Step

><

><

><

><

Call wait. term. on? [ Select and confirm the menu item.

a Press the On-hook key to end the process.

Override

You need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a message.

This function is only available when the code has been input and if it has been configured by the service engi- neer.

pThe user is busy.

*62 Call the function.

53

Conducting calls ??? with multiple users

Step-by-Step

<Name>

>< Start transfer?

>< Transfer?

The override is established. The user name or phone number, to whom/which the call has been transferred, is displayed.

Override is ended when you hang up the handset.

Note:

During override

???all users hear an override tone and every- thing that is said,

???all users see the following message on the display "Override:....:".

Transferring calls

Transferring a call means that you wish to hand over a call you are conducting on your handset to another user.

Transferring

(without announcing the transfer)

pYou can use this function to forward a call which you an- swered to another user.

Menu Call the system menu.

[ Select and confirm the menu item.

The current call is placed "on-hold", so that the first user waits.

oEnter the phone number of the user to whom the call is to be transferred.

pThe number is dialled.

either:

aPress the On-hook key. The target user???s phone rings. He picks up the call by lifting the handset.

or:

Menu Call the system menu.

[ Select and confirm the menu item.

54

Conducting calls ??? with multiple users

Step-by-Step

>< Start transfer?

>< Transfer?

You receive a recall

???immediately if you have made a mistake,

???45 seconds after the transfer if the required user does not answer.

If you do not answer recalls, another telephone defined by the service engineer is called (intercept station).

Transferring

(with announcement of call transfer)

pYou can use this function to forward a call which you answered to another user.

Menu Call the system menu.

[ Select and confirm the menu item.

The current call is placed "on-hold", so that the first user waits.

oEnter the phone number of the user to whom the call is to be transferred.

pThe number is dialled. The user answers. You announce the call presently on hold.

either:

a Press the On-hook key. The user answers the call.

or:

Menu Call the system menu.

[ Select and confirm the menu item.

55

Conducting calls ??? with multiple users

Step-by-Step

Callbck Press the Display key. The current call is placed "on hold", the user waits.

oEnter the phone number of the second user.

pThe second user answers.

Toggle Press the Display key to switch between the two calls.

When you end a call, the two users are connected with each other (not possible when both users are external).

56

Conducting calls ??? with multiple users

Step-by-Step

>< Start conference?

>< Conference?

>< Conference?

Conducting a conference

You can connect up to 5 internal or external partners with each other in a telephone conference. You can in- clude up to 4 external users in the conference.

For information purposes, you will hear a warning tone every 30 seconds during a conference call (can be disa- bled - ask your service engineer).

Setting up a conference

You decide to set up a conference while talking to a user.

p You are on a call and wish to start a conference.

Menu Call the system menu.

[ Select and confirm the menu item.

oEnter the phone number of the new user.

pThe user is free and answers the phone. You announce the conference.

Menu Call the system menu.

[ Select and confirm the menu item.

You and your two partners are connected in a confer- ence call.

Forming a conference

A conference has not yet been set up. However, you are already connected to two users and are toggling be- tween them. You now want to form a conference involv- ing all partners.

p You are talking to one user.

Menu Call the system menu.

[ Select and confirm the menu item.

You and your two partners are connected in a confer- ence call.

57

Conducting calls ??? with multiple users

Step-by-Step

>< Add party?

>< Conference?

>< End conference?

Expanding a conference

You can expand an existing conference to include up to five users.

pYou are connected with two or more partners in a con- ference call.

Menu Call the system menu.

[ Select and confirm the menu item. Conference is placed "on hold", the users wait.

oEnter the phone number of the new user.

pThe user is free and answers the phone. You announce the conference.

Menu Call the system menu.

[ Select and confirm the menu item. The new user is in- cluded in the conference call.

Ending a conference

pYou are connected with two or more partners in a con- ference call.

Menu Call the system menu.

[ Select and confirm the menu item. The conference is ended.

Leaving a conference

aPress the On-hook key. You leave the conference.

When one user leaves the conference, the other two users remain connected.

Viewing the names of conference parties

As the convener of the conference, you can view the names of all conference parties.

pYou are connected with two or more partners in a con- ference call.

58

Conducting calls ??? with multiple users

Step-by-Step

>< View conf parties?

>< Exit list?

>< View conf parties?

>< Remove party?

>< Withdraw?

Viewing the conference parties list

Mnu Call the additional menu.

[ Select and confirm the menu item. The first party is dis- played.

> View other parties.

Closing the conference party list

Mnu Call the additional menu.

[ Select and confirm the menu item. The conference par- ty list is closed.

Disconnecting a party from the conference

As the convener of the conference, you can disconnect users from the conference.

pYou are connected with two or more partners in a con- ference call.

Menu Call the system menu.

[ Select and confirm the menu item. The first party is dis- played.

> Display the required party.

Mnu Select and confirm the menu item.

[ Select and confirm the menu item. The relevant party is disconnected from the conference.

Connecting parties

As the conference convener, you can leave the confer- ence and thereby connect the other parties with each other. If you were previously connected with two or more parties, the other parties remain in a conference. Otherwise, the remaining two users conduct a one-to- one call.

pYou are connected with two or more partners in a con- ference call.

Menu Call the system menu.

[ Select and confirm the menu item. The first party is dis- played.

aPress the On-hook key. You leave the conference; the remaining parties are connected with each other.

59

Conducting calls ??? with multiple users

Step-by-Step

Using the second call function

The second call is an incoming call that is signalled on your handset during a call and that can be queried by you (e.g. ?? page 51).

A second call can be answered in the following call states:

???You are on a single call,

???You are on an enquiry call,

???You are holding a conference,

???You are on a call which you intend to add to a con- ference,

???You are toggling between two partners.

60

Group functions

Step-by-Step

><

><

><

Group functions

Activating/deactivating group calls

If this has been configured by the service engineer, you belong to one or more groups of users who can be reached by means of a hunt group or group call phone number.

Calls are signalled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group answers the call.

Every user in the group can also remain available under his own phone number.

You belong to a hunt group or group call group

c Press the Talk key.

Menu Call the system menu.

either:

Leave hunt group? [ Select and confirm the menu item. The group call is de- activated.

continue:

a Press the On-hook key to end the process.

You are a member of several groups

Activating/deactivating individual groups

c Press the Talk key.

Menu Call the system menu.

either:

Leave hunt group? [ Select and confirm the menu item.

61

Group functions

Step-by-Step

><

>

><

><

><

><

Leave hunt group? [ Select and confirm the menu item.

continue:

aPress the On-hook key to end the process.

Activating/deactivating all groups

c Press the Talk key.

Menu Call the system menu.

or:

*Press the star key. The group call for all groups is deac- tivated.

continue:

a Press the On-hook key to end the process.

62

Group functions

Step-by-Step

>< Service?

>< *81=Ringing group

on?

Add ext to group?

>< Add another ext?

>< Service?

>< *81=Ringingon? group

>< Display/Clear?

Ringing group on

You can have calls to your handset signalled acoustical- ly on up to five other telephones. The call is received by the person who answers the call first.

Adding users to a group

First user

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

Mnu Call the additional menu.

[ Confirm.

o Enter the required internal phone number.

Save Save the settings.

Other users:

Mnu Call the additional menu.

[ Select and confirm the menu item.

o Enter the required internal phone number.

Save Save the settings.

a Press the On-hook key to end the process.

Deleting users

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

Mnu Call the additional menu.

[ Select and confirm the menu item. The first user added is displayed.

63

Group functions

Step-by-Step

64

Group functions

Step-by-Step

65

Group functions

Step-by-Step

66

Group functions

Step-by-Step

Mulap group (Multiple Line Applica- tion)

If your handset???s line belongs to a Mulap group (Multiple Line Application), then you can

??? answer calls for the group (press the Talk key in group calls)

??? make external telephone calls under the group phone number (the group phone number is stored in the called party???s caller list, for example )

??? activate and deactivate the group call function for your handset???s line

??? forward the lines of the Mulap group to internal or external destinations

67

Group functions

Step-by-Step

68

Group functions

Step-by-Step

or:

>< 2=externally? calls on- [ Select and confirm the menu item. or:

>< 3=internal calls only? [ Select and confirm the menu item. o Enter the destination number.

Save Save the settings.

69

Message functions

Step-by-Step

c

Menu

>< Advisory msg. on? [

either:

>< 01 == WillOn vacationreturn at:until: [

If necessary

Save

or:

>< Enter message text [

Message functions

The message functions enable you to react to voice mail/ call back services of the communication system or of other users or to initiate information features your- self.

Leaving a message/advisory message

A number of advisory messages are stored in your com- munication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display). These advi- sory messages can be selected and supplemented in part by you:

0 = Will return at:

1 = On vacation until:

2 = I am out until:

3 = Out all day

4 = Out to lunch

5 = Not available

6 = Home phone:

7 = Contact:

8 = Avail at:

9 = Am in room:

These advisory messages are standard texts and may have been changed in your communication system.

Activating an advisory message

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Select the required advisory message.

Expand the message as necessary.

Save the settings.

Select and confirm the menu item.

70

Message functions

Step-by-Step

oEnter the required advisory message. Typing errors cannot be corrected.

Note:

For example, if you want to enter the third char- acter on a key: press the relevant key three times in succession.

Save Save the message.

continue:

a Press the On-hook key to end the process.

Deactivating an advisory message

c Press the Talk key.

Menu Call the system menu.

>< Absence Text OFF? [ Select and confirm the menu item.

a Press the On-hook key to end the process.

Sending/calling text messages

Messages can be sent internally to other handsets or telephones with display. These text messages can be selected and supplemented in part by you:

0 = Please callback

1 = Someone is waiting

2 = Appointment

3 = Urgent call

4 = Do not disturb

5 = FAX waiting

6 = Dictation please

7 = Please make copies

8 = Please make coffee

9 = Ready to depart

These text messages are standard texts and may have been changed in your communication system.

71

Message functions

Step-by-Step

><

><

><

><

oEnter the required text message with the help of predic- tive text, if needed (?? page 82).

Typing errors cannot be corrected.

Note:

For example if you want to enter the third char- acter on a key: press the relevant key three times in succession.

continue:

Send Press the Display key.

a Press the On-hook key to end the process.

Opening an incoming text message

JWhen your handset receives a text message, an adviso- ry tone sounds and an advisory text is displayed. The "Message List" icon is displayed.

The date and time of incoming text messages are based on the communication system???s internal clock.

? Press the "message list" key.

a Press the On-hook key to end the process.

72

Message functions

Step-by-Step

You have new mes- sages received J

either:

?

or:

c

Messages received

Menu

>< Display Messages? [

>[

continue:

continue:

a

Answering a message or voice-mail message

An advisory message appears when you have received a message or voice mail.

Viewing a new message

Press the message key.

Press the Talk key.

Call the system menu.

Select and confirm the menu item.

Select the required message and confirm your selec- tion.

Call the additional menu.

Select and confirm the menu item.

Call the additional menu.

Select and confirm the menu item. The time of the message is displayed.

Call the additional menu.

Select and confirm the menu item. You call back the sender.

Select and confirm the menu item. The entry is deleted.

Press the On-hook key to end the process.

73

Message functions

Step-by-Step

74

Message functions

Step-by-Step

>< Delete?

>< Caller list?

or:

[ Select and confirm the menu item. The entry is deleted.

continue:

a Press the On-hook key to end the process.

Caller list

If you are unable to answer an external and/or internal call, this call request is stored in a caller list. If you be- long to a hunt group or group call group, these call re- quests are also stored.

Your handset can store up to 10 calls in chronological or- der. Every call is given a timestamp. The display starts with the latest call request still not called. When several calls are received from one caller, the number of calls is shown.

During a call, you can save the other caller???s phone number to your caller list.

Note:

If the service engineer has made the appropri- ate configuration, the phone numbers for all ex- ternal answered calls are automatically saved.

Selecting a call request

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item. The first call request is displayed.

> Select a call request.

75

Message functions

Step-by-Step

>< Call?

>< Save number?

>< Missed Call List?

>< Delete?

Calling back a caller

Mnu Call the menu.

[ Select and confirm the menu item. The connection is set up.

Note:

If a connection is established, the user is auto- matically deleted from the caller list. Call re- quests for groups (hunt group/group call) are also deleted if a member of the group has set up the connection.

If the "Save number?" option is not displayed, all external incoming calls are automatically saved.

Adding a caller to the caller list

During a call, you can save the other party???s phone number in your caller list, e.g. to remind you to call again later.

Menu Call the system menu.

[ Select and confirm the menu item. The caller???s phone number is saved.

Deleting a caller from the caller list

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item. The first call request is displayed.

> Select a call request.

Mnu Call the menu.

[ Select and confirm the menu item. The call is deleted. a Press the On-hook key to end the process.

76

Additional functions

Step-by-Step

77

Additional functions

Step-by-Step

Handset appointment reminder func- tion

You can arrange for your handset to remind you of an ap- pointment. Only one appointment can be set. The hand- set must be in idle status at the time of the appoint- ment reminder. The appointment reminder function is deactivated during automatic number redial.

Note:

Please note the following:

??? First set the date and time. This sets the in- ternal clock of the handset.

??? Do not switch off the handset after you have made the settings, otherwise the date and time will be reset. The appointment reminder function would otherwise be based on an in- correct time setting.

??? Check the date and time and reset from time to time where applicable.

78

Additional functions

Step-by-Step

DE

DE

DE

DE

aPress and hold the On-hook key to end the process.

Confirming an appointment reminder call

An appointment reminder call is signalled in the same way as an incoming call.

oPress any key during the appointment reminder call.

If you do not confirm the appointment reminder call, it will be stored in a missed dates list.

79

Additional functions

Step-by-Step

FOFF G Fix the setting.

Save Save setting.

aPress and hold the On-hook key to end the process.

Displaying an unconfirmed appointment

If you have failed to confirm an appointment reminder call, a Display key is assigned the "Missed Appoint." function. This unconfirmed appointment must also be saved in a missed dates list.

Missed Appoint. Display an appointment.

[ Open an appointment. The date and time of the uncon- firmed appointment are displayed.

FG[ Select the unconfirmed appointment or an unconfirmed anniversary. The relevant information is displayed.

a Press and hold the On-hook key to end the process.

80

Additional functions

Step-by-Step

><

><

><

><

><

continue:

Save Save the settings.

a Press the On-hook key to end the process.

Deleting/ checking entered appointments

c Press the Talk key.

81

Additional functions

Step-by-Step

82

Additional functions

Step-by-Step

DE

DE

DE

DE

a Press the On-hook key to return to the text field.

o Enter text.

#Press function key to select a character. Then press the next letter.

83

Telephone blocking

Step-by-Step

DE H/Set Settings

DE Change HSPIN

Telephone blocking

Handset telephone lock

You can protect your handset against unauthorised ac- cess by entering a 4-digit numerical code to lock it.

The PIN is preset to "0000" (default). The handset does not prompt for a PIN in this setting. As soon as you have changed the PIN you will need to enter it when you turn on the handset.

Enter the value "0000" again to deactivate the PIN.

Attention:

If you have forgotten your PIN, please contact Siemens Service. The PIN will be reset at your own expense.

Entering a new PIN

G Open the main menu of the handset.

[ Select and confirm the menu item.

[ Select and confirm the menu item. o Enter the old PIN.

o Enter the new PIN.

D Move the cursor down one line.

o Repeat the new PIN.

[ Confirm your entry.

aPress and hold the On-hook key to end the process.

Battery charging when PIN lock active

If you turn off the handset when the PIN lock is active and place it in the charging shell, the handset turns itself back on and prompts for the PIN.

However, incoming calls will not be answered due to the lock.

84

Telephone blocking

Step-by-Step

>< Service?

>< *Change PIN?

Telephone lock code programming

You can protect your handset against unauthorised ac- cess (thereby safeguarding personal data) by entering a 5-digit code to lock and unlock it.

To change a code, first enter the old code and then key in the new code twice.

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

o Enter the old PIN (5 digits, default "00000"). o Enter the new PIN, e.g. 11111 (5 digits). o Repeat the new PIN.

a Press the On-hook key to end the process.

Note:

If you have forgotten your PIN, contact your service engineer for help. He will be able to re- set your PIN to "00000".

It is also possible to open your mobile phone from a central station, e.g. from the attendant terminal.

85

Telephone blocking

Step-by-Step

>< Changeover on?

>< Changeover off?

Locking/unlocking the handset

You can lock your handset to prevent external dialling and programming, thereby preventing unauthorised use in your absence, for example.

Prerequisite: You have defined a personal code or use the default code "00000".

Locking the handset

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

o Enter the PIN code (5 digits, default "00000"). a Press the On-hook key to end the process.

Note:

Even though it is locked, you can still use your handset to answer external calls and make inter- nal calls. When an external connection is estab- lished, the following message appears on the display "Telephone Lock Active".

Your handset can also be locked from a central station (?? page 85).

Unlocking the handset

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

o Enter the PIN code (5 digits, default "00000"). a Press the On-hook key to end the process.

86

Telephone blocking

Step-by-Step

>< Service?

>< More features?

>< *943=TelephoneLock?

Central telephone lock/locking/un- locking other handsets

If you have the appropriate authorisation, you can lock and unlock other handsets to prevent unauthorised use.

If the user has locked his handset and has forgotten the individual password he has set, you can unlock the phone again using this function.

c Press the Talk key.

Menu Call the system menu.

[ Select and confirm the menu item.

[ Select and confirm the menu item.

[ Select and confirm the menu item. o Enter a user???s phone number.

either:

*Lock the handset. The following appears on the display: "Telephone locked".

or:

#Unlock the handset. The following appears on the dis- play: "Telephone unlocked".

87

System functions

Step-by-Step

either:

*o Enter code according to table (?? page 89).

or:

#o Enter code according to table (?? page 89).

continue:

a Press the On-hook key to end the process.

88

Messages

89

System functions

90

91

Appendix

Appendix

Troubleshooting

Some malfunctions can be resolved without outside intervention. The fol- lowing table provides a list of such malfunctions.

92

Cleaning the handset

To clean the handset and the charging shell, simply wipe them with a damp or antistatic cloth. Never use a dry cloth.

Do not use abrasive cleaning agents.

Technical data

Communication system

93

Appendix

Permitted environmen- +5 ??C to +45 ??C

tal conditions for opera- 20 % to 75 % relative humidity tion

Accessories

Charging shell

The charging shell is used for charging the battery and storing the handset safely.

Power supply unit

The power supply unit is used to power the charging shell. Only use the permitted C39280-Z4-C373 power supply unit (in the United Kingdom: C39280-Z4-C478).

Declaration of conformity

Your handset is supplied for use within a specific country, which is dis- played on the underside of the device. Country-specific features must be observed.

The device complies with the basic requirements of the R&TTE Directive and therefore displays the CE symbol.

Extract from original declaration

"We, Siemens AG, declare, that the above mentioned product is manufac- tured according to our Full Quality Assurance System certified by CETE- COM ICT Services GmbH with the registration number "Q810820M" in compliance with ANNEX V of the R&TTE-Directive 99/05/EC. The pre- sumption of conformity with the essential requirements regarding Council Directive 99/05/EC is ensured."

Senior Approvals Manager

The Declaration of Conformity (DoC) has been signed. In case of need, a copy of the original DoC can be made available via the company hotline.

94

Index

95

Index

96

Index

97

www.hipath.de

This device has been manufactured in accord- ance with our certified environmental man- agement system (ISO 14001). This process minimises energy consumption, the use of pri- mary raw materials and waste production.

?? Siemens AG 2003

Information and Communication Networks

Hofmannstr. 51 ??? D-81359 M??nchen

Order no.: A31003-K2100-B810-1-7619

The information in this document contains only general descriptions and features that may not always apply as described in specific cases or that may change as a result of the further development of the prod- ucts. The required features are only binding if they are expressly agreed when the contract is signed.

Subject to availability and technical changes. Printed in Federal Republic of Germany

28.05.2003