WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

Important Notice: This warranty applies only to products sold in Australia & New Zealand

QUICK REFERENCE GUIDE

INSTALLATIONENTERING YOUR

NAME AND NUMBER

QUICK REFERENCE GUIDE

ANS. mode: Select this mode when you want to re- ceive voice messages in the answering machine.

1

A Look at the Operation Panel

A Look at the Operation Panel

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1Display

This displays messages and prompts during operation and programming.

2PANEL RELEASE

Pull this release toward you to open the operation panel.

3RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

4FUNCTION key

Press this key to select various special functions.

2

A Look at the Operation Panel

16SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number.

Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

17HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold.

18Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

19START/MEMORY key

Press this key to send or receive a document manually when off hook.

20COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

4

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

5

Connections

Handset

Connect the handset as shown and place it on the handset rest.

???The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset cord goes into the unmarked socket on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

6

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

7

Connections

Telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

Comments:

???Your fax is set for tone dialling. If you are on a pulse only dial line, you must set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8, Option Settings.

???If you intend to use a computer fax modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings.

8

TEL

SET. TEL

LINE.

Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

9

Loading the Fax Paper

Original Document Support

Rotate the original document support so that it points straight out.

Paper Guide

Attach the paper guide by inserting the ends into the holes in the front of the fax as shown.

Loading the Fax Paper

Note: The power must be on (plug in the power cord) when loading fax paper in the fax machine.

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2 Remove the packing paper from the paper compartment.

Remove cardboard and tape

3 Unwrap the roll of fax paper and place it in the compartment.

YES NO!

???Important: The roll must be placed so that the leading edge of the paper unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.)

11

Loading the Fax Paper

4 Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax.

Paper inlet

The paper will reappear here. Make sure it is aligned between the arrows on each side of the guide, and then passes under the plate and out the front of the fax.

5 Close the operation panel, making sure it clicks into place.

Press here to close

2 Click!

1

12

Replacing the fax paper

When the paper runs out, OUT OF PAPER will appear in the display. Reception and copying will no longer be possible. To replace the paper, first take out the old roll, then load the new roll as described above.

To assure a long life for your fax and obtain the best reproduction quality, we recommend that you use the following Sharp fax (thermal) paper which is available from your dealer:

FO-40PR THERMAL PAPER (50 m roll)

???The use of any other paper may result in poor copy quality and excessive build-up of residue on the head. This is due to the different thermal reactive characteristics of each manufacturer???s paper.

Handling fax paper

Do not unpack the paper until you are ready to use it. It may become discoloured if:

???It is stored at high humidity or high temperature.

???It is exposed to direct sunlight.

???It comes in contact with glue, thinner, or a freshly copied blueprint.

???A rubber eraser or adhesive tape is used on it, or it is scratched.

13

Entering Your Name and Fax Number

Entering Your Name and Fax Number

3 key FUNCTION key

STOP key

START/MEMORY key

The display will show: ENTRY MODE

2 Press the # key twice:

The display will show: OWN NUMBER SET

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4 Enter your fax number by pressing the number keys. Up to 20 digits can be entered.

???To insert a space between digits, press the # key. To insert a "+", press the * key.

???If you make a mistake, press the HOLD\SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

5 Press START/MEMORY to enter the fax number in memory.

START/MEMORY

The display will show: ENTER YOUR NAME

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

15

Entering Your Name and Fax Number

6 Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

???To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 SPEAKER 7 7

REDIAL

Press this key to change case.

16

3 key FUNCTION key

3 Press the START/MEMORY key.

??? The currently set date will appear in the display.

START/MEMORY

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Setting the Date and Time

4 Enter a two-digit number for the day ("01" to "31").

5 Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

???To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

6 Enter the year (four digits).

7 Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

9 Press the STOP key to return to the date and time display.

STOP

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19

Volume Adjustment

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel.

Speaker

1 Press the SPEAKER key. SPEAKER

2 Press the UP or DOWN key.

DOWNUP

or

3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

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Silent ring fax detection system

You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call. To do so, set the ringer volume to OFF and set the reception mode to TEL/FAX. When a voice call comes in, a special ringer on the fax will ring. Note that extension telephones will not ring.

Note: During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

21

22

Recording an Outgoing Message

4 Press a number key to select the outgoing message you want to record:

(This is used for the Transfer

function, which is described in Transfer Function in this Chapter.)

5 Pick up the handset, press the START/MEMORY key, and speak into the handset.

???While recording, the display will show the time remaining to record.

23

Recording an Outgoing Message

To listen to or erase an outgoing message

To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure.

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When the reception mode is set to ANS., the FO-475 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to ANS., you must first erase some or all of the stored messages.

Note: In ANS. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off and hear fax reception tones.

Listening to received messages

When you return, the display will show the number of messages recorded in each box. Listen to them as follows:

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Note: Playback will stop if you receive a call, lift the handset, press the STOP key, or open the paper compartment cover.

26

???Recording phone conversations: To record a phone conversation, hold down the REC key during the conversation you want to record (while recording, you will hear a beep every 15 seconds). When you are finished, release the key.

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Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as shown below.

???The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9.

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: ICM CONFIRMATION

4 Press # or * one or more times to show the date and time of each of the messages.

Note: The recorded dates and times are cleared each time you erase the messages.

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then the STOP key.

Note: To ensure confidentiality, passcodes cannot be checked. If you have forgotten a passcode, clear it and program a new one.

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Optional Answering Machine Settings

Fax reception in boxes

If desired, you can turn on the Fax Box function to receive faxes in personal boxes.

When a fax is sent to a personal box, it will not be printed out immediately. Instead, it will print out when you play back the messages left in the box. If you program a passcode for the box, you will be able to receive confidential faxes. When a fax is sent to the General Box, it will be printed out immediately unless a passcode has been programmed for the General Box, in which case it will be printed out after message playback.

If the caller wants to send a fax to a personal box, they should enter the number of the box ("1" for Box 1, "2" for Box 2, or "3" for Box 3) by pressing the appropriate key on their telephone before the beep. The outgoing message for the selected box will play, and the caller can then press their Start key to send a fax.

Follow the steps below to turn the Fax box function on or off (it has been turned off at the factory).

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: FAX BOX FUNCTION

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Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

???Note that with all the settings, the machine will stop recording if it detects a period of silence or the caller has hung up or there is a fax machine calling automatically.

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Optional Answering Machine Settings

Fax reception on ANS. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON ANS. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

???Automatic fax reception NO: The FO-475 will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-475 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).

???Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the FO-475 to continue to receive faxes automatically without broadcasting an OGM on answering. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapter).

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: ON ANS. FAILURE

3 Press 1 to turn automatic fax reception on, or 2 to turn it off.

1 or 2

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The display will show: TRANSFER # ENTRY

33

Transfer Function

3 Press the START/MEMORY key.START/MEMORY

4 Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys.

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

34

3 Press "1" to turn the Transfer function on,

or "2" to turn it off. (If you pressed "2", 1 or 2 go to Step 5.)

4 Enter the number of the box for which

you want the Transfer function to operate1 (for the General Box, enter "0").

(Example)

35

Override Ringing

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering machine???s outgoing message and cause the FO-475 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

???Make sure the override code is different from the remote code or any passcodes programmed for boxes.

then the STOP key.

36

37

Remote Operations

Remote Operations

You can call the FO-475 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

When you call the FO-475, you must enter the passcode for the box you want to listen to, or a remote code number if the box does not have a passcode. One remote code number can be programmed, and it is used to access all boxes which do not have passcodes. This prevents unauthorized people from listening to your messages. You can use any 3-digit number as the remote code number.

The remote code number has been set to "001" at the factory. If you want to change it, press the panel keys as shown below.

0

The display will show: ANS. SETTINGS

2 Press these keys:

The display will show: REMOTE CODE

3 Enter a 3-digit number by pressing the

number keys. ("1","2" and "3" cannot be 2 2 2 selected for the first digit.)

(Example)

38

2 Press these keys:

The display will show: TOLL SAVER

39

Remote Operations

Retrieving your messages

Follow the steps below to listen to your messages from a remote location. Note that you can only access one box per call; if you want to access more than one box, you must make a separate call for each box.

Note: You can also access the FO-475 for remote operation when the reception mode is set to FAX or TEL/FAX. In this case, call the FO-475, press the "#" key immediately after it answers, or during pseudo ringing in TEL/FAX mode (before you hear the fax tone in either case), and then continue from Step 2 below.

1 Call the FO-475 from a touch-tone telephone. When your outgoing message begins, press the "#" key on the telephone.

??? You will hear a short beep, and the outgoing message will stop.

telephone.

??? You will hear a series of beeps equal to

40

41

Remote Operations

5 When you have finished listening to your messages, you can do any of the following:

messages in the box, press "3", "3", and "#".

???Perform other operations: You can enter any of the commands described in the following section, "Other remote operations".

???Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the FO-475 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the FO-475 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

???When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

???When entering a command, do not pause longer than 10 seconds between each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, re-enter the command from the beginning.

???If you make two errors (causing two 4-beep signals to be issued) while entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

???If you pause for longer than 60 seconds before entering a command, you will be disconnected.

42

2 When you hear a short beep, speak into the telephone to record the new message.

???The message (including the general outgoing message) can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

43

Remote Operations

Turning the Transfer function on or off

Changing the transfer telephone number

Recording a new transfer message

1 Press "9", "3", and "#" on the telephone.

9 3

2 When you hear a short beep, speak into the telephone to record the new message.

???The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

44

2 When you hear a short beep, speak into the telephone to record the memo.

3 When you are finished, press "0" and "#".

45

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading several pages at once:

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Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

Letters in the shaded area will not be scanned.

4 mm

3. Sending Documents

4 mm

Other restrictions

???The scanner cannot recognise yellow, greenish yellow, or light blue ink.

???Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

???All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

???Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

47

Loading the Document

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

???If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

???If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

1Adjust the document guides to the width of your document.

2 Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

??? The feeder will draw the leading edge of the document into the machine. The display will show:

READY TO SEND

48

Loading the Document

Removing a document from the feeder

2 Remove the document.

3 Close the operation panel, making sure it

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Resolution and Contrast

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn???t, your machine will automatically step down to the next best available setting.

Contrast settings

50

Resolution and Contrast

1 Load the document(s).

??? The document must be loaded before the resolution and contrast can be adjusted.

51

Sending a Fax by Normal Dialling

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

???If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

???Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.

1 Load the document(s).

The display will show:

READY TO SEND

???Set the resolution and/or contrast if desired.

RESOLUTION

52

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL.

Facsimile reception tone: This is a pronounced, high-pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

53

Sending a Fax by Automatic Dialling

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

???To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.

???When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 30 Speed Dial numbers are available.

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

54

55

Sending a Fax by Automatic Dialling

6 Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered.

???If you don???t want to enter a name, skip this step.

???To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

8 Return to Step 3 to store another number, or press STOP to exit. If the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: To confirm that Automatic Dialling numbers have been stored correctly, print out the Telephone List. The procedure for doing this is explained in Chapter 9, Printing Reports and Lists.

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialing in Chapter 5, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

56

Sending a Fax by Automatic Dialling

Clearing numbers

The display will show: FAX/TEL. # MODE

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

??? A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

57

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 10, you can dial it by pressing the corresponding Rapid Key.

1 Load the document(s).

The display will show:

READY TO SEND

??? Set the resolution and/or contrast if

desired.RESOLUTION

2 Press the Rapid Key corresponding to the desired Speed Dial number.

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Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

2 Press the SPEED DIAL key and then

enter the two digits of the Speed Dial SPEED DIAL number by pressing the number keys.

3 Check the display. If the name or number

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Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don???t need to speak to the other party before faxing.

3 Check the display. If the number of the

receiving machine shown is correct, pressSTART/MEMORY the START/MEMORY key.

???If it is not correct, press the STOP key to backspace and clear one digit at a

time, and then re-enter the correct digit(s).

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61

Sending a Fax by Automatic Dialling

4 Press the # key or the * key to scroll through the names (numbers if you

pressed 0). Stop when the desired name or appears in the display.

???If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.

??? To stop automatic redialling, press the STOP key.

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Using TEL/FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

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Using TEL mode

Using ANS. Mode

In ANS. mode, your fax will automatically receive voice and fax messages. See Chapter 2 for more details.

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

TEL/FAX ANS.

When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.

???You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

???If you pick up the handset before the machine answers, you can talk to the other party and/or receive a document as described in Using TEL mode.

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65

Using TEL mode

Answering with an extension phone

1 Answer the extension phone when it rings.

2 If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

3 If the fax doesn???t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). Hang up.

5

??? If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone, you must press 5, , and if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone.

???In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the socket of the equipment.

Paper cutting

After receiving a document, your fax automatically cuts the fax paper to a length slightly longer than the original.

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Incoming calls during copying

The fax goes into manual reception mode during copying, so if a call comes in at this time, pick up the handset to answer.

To receive a document, press the START/MEMORY key after copying is finished. If you want to begin reception immediately, press the STOP key to stop copying, and then press the START/MEMORY key as soon as the document has fed out and the fax has returned to standby mode.

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Your fax can be used like a regular telephone to make and receive voice calls.

??? To make or receive a phone call, the power must be on.

???Speed Dialling: Press the SPEED DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

3 Speak with the other party when they answer.

???If you pressed the SPEAKER key, pick up the handset to talk.

Comments:

???While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

68

69

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

???To use this function, you must subscribe to a caller identification service from your telephone company.

???Your fax may not be compatible with some caller identification services.

The display will show: OPTION SETTING

2 Press the * key.

3 Press 1 to turn on Caller ID, or 2 to turn it

off.

YES NO

1 or 2

4 Press 1 if you are in Australia or 2 if you are in New Zealand.

70

Caller ID

How Caller ID operates

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

71

Caller ID

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 unanswered calls and/or unsuccessful faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.

???After you have received 20 unanswered calls, each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, Printing Reports and Lists.

2 Press the # key to scroll through the list

from the most recent call, or the * key to or scroll through the list from the oldest call.

3 If you want to dial one of the numbers in

the list, scroll through the list until theSTART/MEMORY number appears in the display.

???If you want to send a fax, load the document and then press the

START/MEMORY key.

???If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

72

Caller ID

finished viewing the list.

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

73

Caller ID

Direct Call

If desired, you can allow a designated phone number to access a personal box directly when the answering machine is activated. In this case the caller will immediately hear the outgoing message of the personal box instead of that of the general box. You can designate one phone number for each personal box.

Note: This function cannot be used if you are using Distinctive Ring.

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the third ring).

To use this function, set Option Setting 13 to YES as described in Chapter 8, Option Settings, and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter.

74

Distinctive Ring

Note: The blocked number must be input in the same format as Caller I.D. to be recognised, including applicable area codes.

Note: Blocking will not operate for numbers stored as priority or direct call numbers.

Note:Blocking voice calls will not operate if the number is already set as a direct or priority call number.

75

Distinctive Ring

4

3 Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off.

5 Set the reception mode to FAX or ANS. .

TEL FAX

RECEPTION

MODE

TEL/FAX ANS.

or

TEL FAX

TEL/FAX ANS.

76

Blocking Reception of Unwanted Faxes

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to YES as described in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

???The call will be terminated by the fax, however, the connection will remain until the caller hangs up or the line times out.

???Up to 5 numbers can be entered in the Anti Junk Number List.

???The Anti Junk function will not operate for a number which has been stored as a priority or direct call number.

???To clear a number from the Anti Junk Number List, you need to know the 1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as described in Chapter 9.

2 Press 1 to store a number in the Anti Junk

77

Blocking Reception of Unwanted Faxes

4 Enter the full number you want to block

(Example)

78

79

Polling (Requesting a Fax Transmission)

Turnaround polling

After polling a fax machine, you can send a document to that machine on the same connection. Simply place the document to be sent in the feeder and follow the steps described above in "Requesting transmission". When polling is finished, the document will be automatically transmitted.

???The other fax machine must also have Turnaround Polling capability.

???Turnaround Polling cannot be performed when a timer transmission operation is set.

Being polled (polling standby)

To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible whilst your fax is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine???s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

2 Press the # key three times. SECURITY SELECT will appear in the display.

80

Polling (Requesting a Fax Transmission)

81

Timer Operations

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

82

Timer Operations

83

Memory

Memory

Your fax has a memory which can be used to temporarily store both incoming and outgoing documents.

???Approximately 20 pages of average content can be held in memory when no voice messages (including outgoing messages) have been recorded. Less can be held if any pages were scanned using fine or halftone resolution.

???To see the percentage of memory that is currently occupied, press the START/MEMORY key with no document in the feeder. The percentage will appear in the display.

Sending documents from memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to collect the original document and frees the feeder for other operations.

???Only one memory transmission can be set at a time.

???The amount of memory currently occupied appears as a percentage in the display while the document is being scanned.

1 Load the document(s).

??? Set the resolution and/or contrast if desired.

RESOLUTION

84

Memory

3 Enter the number of the receiving

???Enter a full telephone number by pressing the number keys.

4 Press the START/MEMORY key if you

???The document is first scanned and stored in memory. The other machine is then dialled (redialling will be performed automatically if necessary). When the connection is made, transmission begins. Afterwards, the document is cleared from memory and your fax returns to standby mode.

85

Memory

Substitute reception into memory

This is a back-up function which is automatically activated if your fax runs out of paper or the paper jams.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER or PAPER JAMMED. When you add paper or clear the paper jam, the stored documents will automatically be printed out.

86

Broadcasting

Broadcasting

This function allows you to send the same document to as many as 10 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

???You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines.

1 Load the document(s).

87

Broadcasting

88

Reminder Function

Reminder Function

The Reminder function allows you to send either a voice message, fax message, or both to another person or yourself at a preset time. If the reminder is for another person, the FO-475 will call the other machine and transmit the message when the selected time arrives. If the reminder is for you, the FO-475 will prompt you to press the REMINDER key to play and/or print out the message.

???Only one reminder (voice message, fax, or both) can be set at one time.

???The reminder can be set up to one year in advance.

Setting a reminder

89

Reminder Function

START/MEMORY

6 Press the START/MEMORY key.

7 To record a voice message, pick up the handset, press the START/MEMORY key, and speak into the handset. When finished, press the STOP key and replace the handset. (Skip this step if you only want to send a fax message.)

When the selected time arrives

If the reminder is for you, the fax will beep repeatelly for 60 seconds when the selected time arrives and "PRESS REMINDER" will appear in the display. Press the REMINDER key to play the voice message and/or print out the fax message.

If the reminder is for another person, your fax will call his or her number and then play the voice message and/or transmit the fax message. If the line is busy or no one answers, 2 redialling attempts will be made at intervals of 5 minutes.

Note: If your fax machine calls another person to send him or her a voice message and an answering machine receives the call, it will not be possible for the voice message to be successfully receorded in the answering machine.

90

Reminder Function

To check or cancel a reminder message

To check a reminder message before it is sent, press the REMINDER key and then press "1". The set date and time will appear, follwed by the telephone or fax number of the receiving party if the reminder is for another person. Press the START/MEMORY key to play the recorded message and/or print the document.

91

The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

4

or

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

??? Initial setting: 2

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 4.

??? Initial setting: 2

92

Setting 5: REMOTE RECEPTION SELECT

If you don???t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

??? Initial setting: 1

93

Option Settings

Setting 6: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number from 1 to 4 as follows:

??? Initial setting: 2

Setting 7: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

??? Initial setting: 1

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse setting "2" will not operate correctly and must not be used.

94

95

Option Settings

Setting 10: TIME SAVE

This reduces the vertical length of documents transmitted by 20%, saving line time and thereby allowing you to reduce telephone costs. Press 1 to turn the function on, or 2 to turn it off. ("T" will appear highlighted in the display while Time Save is turned on and a document is being sent or received):

??? Initial setting: 2

Setting 11: DISTINCTIVE RING

If you subscribe to a distinctive ring service from your telephone company, press 1 to have your facsimile automatically answer distinctive ring calls and ignore voice calls made to the normal telephone number. Press 2 to turn the function off. (This setting is described in more detail in Distinctive Ring in Chapter 7.)

??? Initial setting: 2

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a computer fax modem on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax modem. Press 1 to turn the function on, or 2 to turn it off.

??? Initial setting: 1

96

Setting 14: POLLING

Press 1 if you want to use Rapid Key 10/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

??? Initial setting: 2

Setting 15: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function, press 1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.)

??? Initial setting: 2

97

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are shown below.

Printing a list

2 Press the # key or the * key until the desired list appears in the display.

or

Timer list

This list shows the timer operations which are currently set.

98

Printing Reports and Lists

Telephone Number List

This list shows the fax and voice numbers which have been stored for automatic dialling.

Passcode List

This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

99

Printing Reports and Lists

Option Setting List

This list shows the current status of the option settings.

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

ANS. Program List

This list shows the settings and codes programmed for the answering machine.

100

101

Printing Reports and Lists

Transaction Report

This report is printed out automatically after an operation is performed to allow you to check the result. Your fax is set at the factory to print out the report after a timer operation or when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 6 as described in Chapter 8.

??? The Transaction report cannot be printed out manually.

Explanation of headings

SENDER/ The fax number of the other machine involved in the transaction. In the RECEIVER case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will

appear (for example, "G3").

PAGES Number of pages transmitted or received.

NOTE OK - Transmission/reception was normal.

P.FAIL - A power failure occurred. If you have power and the problem persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM - A problem with the paper or original document occurred. Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during reception.

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

102

103

Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (pull the release marked PANEL RELEASE toward you), and wipe the scanning glass and rollers with a soft cloth.

???Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies.

???Adhesive cellophane tape is useful for removal of debris from the rollers.

Document rollers

Scanning glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

???Do not use benzene or thinner. These solvents may damage or discolour the machine.

104

105

Problems and Solutions

Dialing and transmission problems

106

107

Problems and Solutions

General problems

108

Problems and Solutions

109

Display Messages

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID.

110

111

Clearing Paper Jams

Clearing Paper Jams

Clearing a jammed document

If the original document doesn???t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn???t feed out, remove it as follows:

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1 Pull the release marked PANEL RELEASE toward you and open the operation panel.

2 Remove the document.

Clearing jammed fax paper

1 Pull the release marked PANEL RELEASE toward you and open the operation panel.

112

Clearing Paper Jams

2 Remove the paper roll.

??? If any pieces of paper are stuck in the cutter, remove them with caution.

??? Press the START/MEMORY key to reset the cutter.

113

114

115

Index

S

Scanning glass, cleaning, 104 Search Dialling, 61, 69

Sender???s name and number, entering, 14 Speaker key, 4, 20, 52, 68

Speaker volume, 20 Speed Dial key, 3, 59, 68 Speed Dialling, 59, 68 Start key, 4

Stop key, 3

T

TEL reception mode, 19, 65 TEL. LINE socket, 8

TEL. SET socket, 9

TEL/FAX reception mode, 19, 63 Tel/Fax Remote Number, 93 Telephone Number List, 99 Telephone, using as, 68

Time Save setting, 96 Time, setting, 17 Timer List, 98

Timer operations, 82 Transaction Report, 102

Transaction Report Print Select, 94 Transfer function, 33

U

Up key, 20

V

Volume keys, 20

116

SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION OF NEW ZEALAND LIMITED.

Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland

New Zealand

SHARP CORPORATION

PRINTED IN THAILAND (TINSE3900XHZZ)