Operating Instructions
Compact Plain Paper FAX
Model No.
Compact Plain Paper FAX with Telephone Answering System
Model No.
The pictured model is
Please read these Operating
Instructions before using the unit and save for future reference.
This model is only designed to be used in the United Kingdom and Ireland.
IMPORTANT
WARRANTY REGISTRATION
PLEASE FAX BACK TO REGISTER FOR YOUR
12 MONTHS WARRANTY
Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:
???We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.
???We will send you a reply fax to confirm your registration and the correct operation of your unit.
???If you have any problems, please call our customer helpline on 08701 580560 for UK. For Republic of Ireland, please refer to place of purchase.
Simply, follow these instructions:
1. Please fill in the section below in block capitals and in ink.
Your name
Company name (if applicable)
Your address
2.Fax this form to 08701 583250 and we will fax back to confirm receipt of your details. Please allow 14 working days for this. In addition, we will also send you information of our maintenance contracts.
Faxto08701583250
Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Model difference
Caution:
???Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.
???Do not rub or use an eraser on the printed side of recording paper, as the print may smear. In the event of problems, you should contact your equipment supplier in the first instance.
This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
Note:
???A suffix ???E??? in the model number is omitted in these instructions.
???Most figures shown in these operating instructions are based on a
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.
?? Kyushu Matsushita Electric Co., Ltd. 2000
2
Important safety instructions!
When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.
1.Read and understand all instructions.
2.Follow all warnings and instructions marked on this unit.
3.Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
4.Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.
5.Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.
6.Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.
7.Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.
8.For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.
9.Do not place objects on the mains lead. Install the unit where no one can step or trip on the cord.
10.Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.
11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.
12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.
13.Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur:
A.When the power supply cord or plug is damaged or frayed.
B.If liquid has been spilled into the unit.
C.If the unit has been exposed to rain or water.
D.If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.
E.If the unit has been dropped or physically damaged.
F.If the unit exhibits a distinct change in performance.
14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15.Do not use this unit to report a gas leak, when in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION
1.Never install telephone wiring during a lightning storm.
2.Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
3.Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.
4.Use caution when installing or modifying telephone lines.
WARNING
???To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.
OTHER INFORMATION
???Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.
???The unit should be kept free from dust, high temperature and vibration.
???The unit should not be exposed to direct sunlight.
???Do not place heavy objects on top of this unit.
???Do not touch the plug with wet hands.
3
Making and
Answering Calls
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
4
5
Accessories
Included accessories!
???If any items are missing or damaged, check with the place of purchase.
???The part numbers listed above are subject to change without notice.
???Save the original carton and packing materials for future shipping and transportation of the unit.
Accessory information!
???
When using the unit with an external answering machine (p. 42), please purchase an extension telephone adaptor by contacting one of the following:
???www.Panasonic.co.uk
???Panasonic Customer Care Centre on Telephone number 08701 580560
???local Panasonic authorised dealer
???The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages.
We recommend that you buy full size replacement film ??? 50 metres for continuous use of your unit.
For best results, use genuine Panasonic replacement film Model No.
Note:
??? The ink film is not reusable. Do not rewind and use the ink film again.
6
Help Button
Help function!
You can print a quick reference for assistance as follows.
??? For
1. How to set the date, time, your logo and fax number
1.QUICK SET UP
2. How to program the features
2.FEATURE LIST
3.How to store names in the EASY DIAL directory and how to dial them
3.EASY DIAL
4. Help with problems receiving faxes
4.FAX RECEIVING
5. How to use the copier function
5.COPIER
6. List of available reports
6.REPORTS
3 Press SET .
PRINTING
Display HELP
??? For
1. How to send faxes with the voice guide
1.SEND GUIDE
2.How to set the date, time, your logo and fax number
2.QUICK SET UP
3. How to program the features
3.FEATURE LIST
4.How to store names in the EASY DIAL directory and how to dial them
4.EASY DIAL
5.Help with problems operating the answering device
5.TAD OPERATION
6. Help with problems receiving faxes
6.FAX RECEIVING
7. How to use the copier function
7.COPIER
8. List of available reports
8.REPORTS
9. How to use the Caller ID service
9.CALLER ID
3 Press SET .
PRINTING
EASY DIAL SET
7
Finding the Controls
Location!
??? For
???To scan and store a document into memory, and then transmit or copy the stored document (p. 33, 50).
???To choose ???Collated??? (sorted) in the copy mode (p. 50).
???To adjust volumes (p. 17).
???To select an enlargement/reduction rate in the copy mode (p. 50, 51).
???For voice muting (p. 18).
Dial keypad
???To print a quick reference (p. 7).
P
W
HELP
VOLUME
COLLATE
QUICK SCAN
RESOLUTION
SEARCH
DIRECTORY
PROGRAM
REDIAL
/ PAUSE RECALL MONITOR
F
WD
STOP
FAX
START
SET
???To dial without ???To store or edit names lifting the handset. and telephone
numbers (p. 20, 22).
???To use the recall feature (p. 19)
???To initiate fax transmission, reception or copying.
???To store a setting during programming.
???To redial the last number dialed (p. 18, 31).
???To insert a pause during dialling (p. 19).
???To search for a stored name (p. 23, 30). ???To select the features/feature settings during
programming (p. 64).
???To stop an operation or cancel programming.
???To select a resolution (p. 30).
8
Finding the Controls
??? For
???To scan and store a document into memory, and then transmit or copy the stored document (p. 33, 50).
???To choose ???Collated??? (sorted) in the copy mode (p. 50).
???To adjust volumes (p. 17).
???To select an enlargement/reduction rate in the copy mode (p. 50, 51).
COLLATE
???For slow playback (p. 56).
???For speakerphone operation.
???For quick playback (p. 56).
???To use the recall feature (p. 19)
???To redial the last number dialed (p. 18, 31).
???To insert a pause during dialling (p. 19).
???To play recorded messages (p. 56).
???To erase recorded messages (p. 57).
???To store or edit names and telephone numbers (p. 20, 22).
???For the Caller ID service
(p.
???To initiate fax transmission, reception or copying.
???To store a setting during programming.
???To search for a stored name (p. 23, 30).
???To select the features/feature settings during programming (p. 64).
???To stop an operation or cancel programming.
???To select a resolution (p. 30).
9
Finding the Controls / Setup
Overview!
Recording paper load
Recording paper entrance
Document guide(s)
Document entrance
Speaker
(Left side of the handset cradle)
Front cover 
Document exit
* The pictured model is
Note:
Tension bar
Recording paper exit
???Up to 30 sheets of printed paper can be held.
Back cover
Microphone
???To talk with the other party when using the speakerphone.
???To record greeting messages and memo messages.
Back cover open button
???The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.
Removing the information leaflet!
Recording paper load!
Centre part
Insert one tab on the recording paper load into one slot on the back of the unit ( 1 ) and then insert the other tab into the other slot ( 2 ).
Note:
???Do not place the unit in areas where the recording paper load may be obstructed by a wall, etc.
1
1
Tab
10
Setup
Recording paper!
A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of 60 g/m2 to 75 g/m2 paper or 30 sheets of 90 g/m2 paper.
2 Pull the tension bar forward and hold open while inserting the paper.
???The paper should not be over the tab.
???If the paper is not inserted correctly, readjust the paper or the paper may jam.
Stack of paper
Note for recording paper:
Recording paper entrance
Tension bar
Tab
???Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.
???Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
???Avoid extremely smooth or shiny paper that is highly textured.
???Avoid paper that is coated, damaged or wrinkled.
Note:
???Avoid
???Do not use paper printed from this unit for
???Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.
1. Pull the tension bar forward and hold open while removing all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while inserting the paper.
11
Setup
Connections!
1
2
Connect the handset cord.
Connect the telephone line cord.
3 Connect the mains lead.
???When the power is turned on for the first time, the unit will print some basic information.
Connect to ???LINE???.
Telephone line cord
Note:
???When you operate this product, the power outlet should be near the product and easily accessible.
???If you want to connect an answering machine to the unit, see page 42
???Telephone line connection is TNV (Telecommunication Network Voltage).
???
You can connect an extension telephone or answering machine to the external telephone jack (EXT) on this unit (p. 42, 47). A voltage drop of 1.15 V at 40 mA will be introduced between the EXT jack and the B.T. socket. If you have difficulty in making a call or experience problems during a telephone conversation, consult your dealer or our service personnel.
12
Setup
Date and time, your logo and facsimile telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Fax Correspondence
Setting the date and time
Display MENU 
/ 
STOP
D:10/M:08/Y:00
Note:
???You can enter your number by rotating EASY DIAL in steps 4 and 6. In this case, press 
to move the cursor.
???The accuracy of the clock is approximately ??60 seconds a month.
To correct a mistake
???Press 
or 
to move the cursor to the incorrect number, and make the correction.
???If you press STOP while programming, the display will return to the previous one.
13
Setup
Setting your logo
The logo can be your company, division or name.
LOGO=Bi
Display MENU 
/ 
(Hyphen) (Insert)
STOP
EASY DIAL (Delete)
3. Press 5 six times.
LOGO=Bil
4.Press 
to move the cursor to the next space and press 5 six times.
5
6
To correct a mistake
???Press 
or 
to move the cursor to the incorrect character, and make the correction.
To delete a character
???Move the cursor to the character you want to delete and press STOP .
To insert a character
1.Press 
or 
to move the cursor to the position to the right of where you want to insert
the character.
2. Press MUTE (Insert) to insert a space and enter the character.
14
Setup
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate EASY DIAL until the desired character is displayed.
2.Press 
to move the cursor to the next space. ???The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
15
Setup
Setting your facsimile telephone number
Display MENU 
/ 
(Hyphen)
STOP
(Delete)
Note:
???You can enter your facsimile telephone number by
rotating EASY DIAL . If using EASY DIAL , press
to move the cursor.
???The 
button replaces the digit with a ???+??? and the
button replaces it with a space.
Example (using the dial keypad): +234 5678
???To enter a hyphen in a telephone number, press RECALL (Hyphen).
16
Volumes
Adjusting volumes!
Ringer volume
??? To turn the ringer back on, press 
.
???While the ringer volume is set to off:
The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and will display the following.
INCOMING CALL
Monitor/Speaker volume
8 levels (high to low) are available.
While using the monitor/speakerphone,
press 
or 
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press 
or 
.
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press 
or 
.
17
Making and Answering Calls
Voice calls - making!
replace the handset.
Voice calls - answering!
Display
Handset
/ 
Microphone
MUTE
MONITOR
DIGITAL
REDIAL/PAUSE
handset.
To redial the last number
1.Lift the handset.
2.Press REDIAL/PAUSE .
3.When the other party answers, speak with the handset.
??? If the line is busy when using the MONITOR / DIGITAL
??? During redial, the following will be displayed. Display: WAITING REDIAL
To mute your voice to the other party
1.Press MUTE during a telephone conversation using DIGITAL
Display: <MUTE>
???The other party cannot hear you, but you can hear them.
2. To resume the conversation, press MUTE again.
Display
Handset
MUTE
/ 
Microphone
DIGITAL
Speakerphone operation
???Use the speakerphone in a quiet room.
???Adjust the speakerphone volume using
or 
.
???To switch to the handset, lift the handset. To switch back to the speakerphone, press
DIGITAL
18
Making and Answering Calls
RECALL and PAUSE buttons!
RECALL button (to use the recall feature)
RECALL is used to access special telephone services (optional) such as call waiting. Contact your telephone company business office for details.
Example: British Telecom call waiting
1.If the call waiting tone is heard during a conversation, press RECALL .
2.When the dial tone is heard, dial 2 .
???The first call is put on hold and you can talk to the second party.
3.??? To keep the present call and return to the first call:
???To hang up the present call and return to the first call:
Press RECALL , then dial 1 .
RECALL
REDIAL/PAUSE
Note:
???PAUSE can be stored into a telephone number in the EASY DIAL directory.
If your unit is connected to a PBX, pressing RECALL allows you to access some features of your host PBX such as transferring an extension call.
PAUSE button (for PBX users)
If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In this case, inserting a pause between the access number and the telephone number is necessary, especially when redialling or storing the number into memory. Pressing
REDIAL/PAUSE creates a dialling delay in the dialling sequence.
Example 1:
If your unit is connected to a host exchange, insert a pause to get an outside line.
Example 2:
If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.
19
EASY DIAL
Storing names and telephone numbers in the EASY DIAL directory!
For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations).
3 Enter the name, up to 10 characters, by following the instructions on the next page.
Example: NAME=Alice
4 Press SET .
NO.=
5 Enter the telephone number, up to 30 digits, using the dial keypad.
Example: NO.=5552233
??? If you want to enter a hyphen, press
RECALL .
6 Press SET .
REGISTERED
NAME=
??? To program other items, repeat steps 3 to 6.
7 Press DIRECTORY PROGRAM to exit the program.
DIRECTORY PROGRAM (Delete)
Helpful hint:
???You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).
Note:
???When the following message is displayed in step 6, you can only store 5 more items.
Display: SPACE= 5 DIRS.
???If there is no space to store new stations, the following message is displayed in step 1.
EASY DIAL FULL
Erase unnecessary stations (p. 22).
???A hyphen or a space entered in a telephone number counts as two digits.
To correct a mistake
???Press 
or 
to move the cursor to the incorrect character/number, and make the
correction.
To delete a character/number
???Move the cursor to the character/number you want to delete and press STOP .
20
EASY DIAL
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate EASY DIAL until the desired character is displayed.
2.Press 
to move the cursor to the next space. ???The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
21
EASY DIAL
Editing a stored name and number
???If you do not need to edit the name, skip to step 5.
6 Edit the telephone number. For further details, see page 20.
7 Press SET .
REGISTERED
Display
EASY DIAL SET
DIRECTORY PROGRAM
???If you do not need to edit the telephone number, skip to step 7.
Erasing a stored name and number
??? The stored name and number are deleted.
Display
EASY DIAL STOP
ERASE SET
DIRECTORY PROGRAM
Note:
???You can use the following method to erase
1.Rotate EASY DIAL until the desired name is displayed.
2.Press ERASE .
3.Press SET .
22
EASY DIAL
Making a voice call using the EASY DIAL directory!
Before using this feature, program the desired names and telephone numbers into the directory (p. 20).
To confirm the stored items on the display
1.Rotate EASY DIAL until the desired name is displayed.
Example: Kim
2. Press 
or 
.
4567890
???To stop the operation, press STOP .
3.Lift the handset.
???The unit will automatically dial the number.
To search for a name by initial
Example: If you want to search for the name ???Lisa???
1.Rotate EASY DIAL until any name is displayed.
Example: Alan
2.Press 5 repeatedly until any name with the initial ???L??? is displayed (see the character table on page 21).
Larry
3.Rotate EASY DIAL to the right until ???Lisa??? is displayed.
Lisa
???To stop the operation, press STOP .
4.Lift the handset.
???The unit will automatically dial the number.
Note:
???When you want to search for symbols (not letters or numbers), press 
in step 2.
23
Caller ID
Caller ID service from your phone company!
This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.
Important:
???This unit is designed in accordance with the ???FSK based subscriber line protocol??? under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.
???This unit will only display the caller???s telephone number and name.
???This unit will not support future additional telephone services.
???This unit cannot support services based on the ???DTMF based subscriber line protocol???.
???Depending on the service of the local telephone company, the date/time of the call or caller???s name may not be displayed.
Set the following ring count settings to 2 or more rings beforehand.
???FAX ring count and TAD ring count (feature #06 on page 65)
???TEL/FAX ring count (feature #78 on page 71)
How Caller ID is displayed
The calling party???s telephone number or name will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.
Example: 1234567890
The unit will automatically store the caller???s information (telephone number, name and the time of the call). You can view the caller???s information (see next page) and print the caller ID list (p. 26).
Note:
???If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller???s information. Consult your PBX supplier.
???If the unit cannot receive caller information, the unit will show the following.
24
Caller ID
Viewing caller information on the display
Once a call is received, the caller???s information will be stored in the unit as a new call. After viewing, it will be stored as an old call.
To search for caller information
CALLER ID SEARCH
Note:
???If you want to know the date/time of the call and the caller???s name, press 
or 
repeatedly while the display shows the
number.
Example: 
3456789012
14 Mar. 10:30
WENDY ROBERTS
??? If you rotate EASY DIAL to the left, the display will show from the reviewed calls. ??? If the unit could not receive name, the unit will show:
NO NAME RCVD
??? After the last new call has been displayed, the unit will show:
END OF NEW CALL
??? After all calls are displayed, the unit will show:
END
??? If no calls have been received, the unit will show:
NO CALLER DATA
Confirming caller information using the Caller ID list
The unit will store caller information of up to 30 calls (Caller ID list).
???To print the Caller ID list manually, see page 85.
???This list will be printed out automatically after every 30 new calls.
This feature is set to ???ON??? as a default with feature #26 (p. 67). If you select ???OFF???, the unit will not print the list automatically but will store the records of received calls.
25
Caller ID
Sample of a Caller ID list
CALLER ID LIST
14 Mar. 2000 10:37
NEW 
Note:
???When the total number of calls reaches 30 and a new call is received, the oldest data will automatically be erased.
Calling back using caller information!
You can easily call back a caller using the stored caller information.
Important:
???This feature is not available in the following cases.
???The telephone number includes data other than numbers (ie., 
or #).
???The caller???s information does not include a telephone number.
???To confirm the name, press 
or 
repeatedly.
???The unit will start dialling automatically.
???To send a fax ??? insert the document FACE DOWN and press FAX START .
See pages 30 and 31 for details.
Display
Handset
26
Caller ID
Storing caller information in the EASY DIAL directory!
You can store caller information (telephone number and name) in the EASY DIAL directory.
Important:
???This feature is not available in the following cases.
???The telephone number includes data other than numbers (ie., 
or #).
???The caller???s information does not include a telephone number.
1
2
3
???Edit the name by following the instructions on page 21.
???If the directory is full, a number and name cannot be stored. Erase unnecessary stations in EASY DIAL directory (p. 22).
4
5
Press SET .
Example: NO.=3453809
Press SET .
REGISTERED
Note:
???You can confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).
???You can only store a name up to 10 characters long.
???To edit items stored in the EASY DIAL directory, see page 22.
27
Caller ID
Erasing caller information!
Erasing specific caller information
Erasing all stored caller information
Display
CALLER ID SEARCH
EASY DIAL
1
2
3
4
5
28
Voice Contact
Talking to the other party after fax transmission or reception!
You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.
This feature only works when the other party???s fax machine is equipped with a voice contact feature.
Initiating voice contact
???Your unit will call the other party with a distinctive ring.
???When the other party answers, your unit will emit a distinctive ring.
2 Press DIGITAL
Note:
???If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.
???If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.
Handset
Display
Microphone
MONITOR
DIGITAL
Receiving a request for voice contact
2 lift the handset within 10 seconds of the distinctive ring to start talking.
Note:
???If you do not answer within 10 seconds of the distinctive ring;
???If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected.
???If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice message
29
Sending Faxes
Sending a fax manually/using the EASY DIAL directory!
handset if using it.
OR
When the other party answers your call:
Lift the handset If using the monitor and ask them to press their start button. When a fax tone is heard, press FAX START and replace the handset.
CONNECTING.....
Using the EASY DIAL directory
???To confirm the number, press 
or 
.
???For further details about using the EASY DIAL, see page 23.
5 Press FAX START .
FAX=<Alice>
CONNECTING.....
Document guides
Handset
RESOLUTION
MONITOR
DIGITAL
REDIAL/PAUSE
To select the resolution
Select the desired resolution according to the type of document.
STANDARD: For printed or typewritten originals with
FINE: For originals with small printing.
SUPER FINE: For originals with minute printing.
HALF TONE: For originals containing photographs, shaded drawings, etc.
???Using the ???FINE???, ???SUPER FINE??? or ???HALFTONE??? setting will increase the transmission time.
???If the resolution setting is changed during feeding, it will be effective from the next sheet.
???The ???SUPERFINE??? resolution only works with other compatible fax machines.
30
Sending Faxes
To transmit more than 10 pages at a time
Insert the first 10 pages of the document. Add the extra pages (up to 10) before the last page is fed into the unit.
To stop transmission
Press STOP .
Convenient way to send a fax
You can dial the fax number first before inserting the document. This is convenient if the other party???s number is indicated on the document.
1.Enter the fax number.
??? The handset must be on the cradle.
2.Insert the document.
3.Press FAX START .
To redial the last number
Press REDIAL/PAUSE .
???If the line is busy, the unit will automatically redial the number up to 5 times.
???During redial, the following will be displayed.
Display: WAITING REDIAL
???To cancel redialling, press STOP .
Fax auto redial for the EASY DIAL directory
If the line is busy or there is no answer when using the EASY DIAL directory, the unit will automatically redial the number up to 5 times.
???This feature is also available for delayed transmission (feature #25 on page 67).
???During redial, the following will be displayed.
Display: WAITING REDIAL
???To cancel redialling, press STOP .
If your unit does not send a fax using the EASY DIAL directory
???Confirm the stored items on the display (p. 23) or on the telephone number list (p. 85).
???Check that the number dialled is answered by the other party???s machine.
1. Rotate EASY DIAL until the desired name is displayed.
2. Lift the handset.
???The connecting tone will be heard during dialling to tell you the status of the other party???s machine (feature #76 on page 71).
Documents you can send
128 mm
216 mm
Note:
Scanned
area
Single sheet:
45 g/m2 to 90 g/m2
Multiple sheets:
60 g/m2 to 80 g/m2
???Remove clips, staples or other similar fastening objects.
???Check that ink, paste or correction fluid has dried.
???Do not send the following types of documents. Use copies for fax transmission.
31
Sending Faxes
Reports for confirmation
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of transmission results. To change the setting, see feature #04 on page 65.
Sample of a sending report
Journal report
The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased.
32
Sending Faxes
Sending a fax with the voice guide
Voice guide:
To transmit, insert the document face down until you hear the beep.
Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.
Start transmission.
Sending from memory!
The unit is able to scan documents, store them in memory, and then transmit them from memory. The memory capacity is approx. 25 pages based on the
scanned into memory.
After storing all of the pages, the unit will transmit the document.
??? The amount of memory used will be shown as a percentage on the display.
Display: PAGES=01 05
Amount of memory used (%) 
???The stored document will be automatically erased after transmission.
Note:
???If you select the ???FINE???, ???SUPER FINE??? or ???HALF TONE??? resolution, the number of pages that the unit can transmit will decrease.
???If the stored pages exceed the memory capacity, the transmission will be cancelled.
Display
STOP RESOLUTION
To cancel the memory transmission
Press STOP while or after scanning the document.
33
Sending Faxes
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory. If you only wish to send a document once, select the parties for each transmission.
Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20).
Display
STOP
SET
FAX START
???To program other stations, repeat steps 4 and 5 (up to 20 stations).
6 Press FAX START after programming all of the desired stations.
???The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.
???After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (p. 37).
Note:
???If you select the ???FINE???, ???SUPERFINE??? or ???HALFTONE??? resolution, the number of pages that the unit can transmit will decrease.
???If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.
To cancel the broadcast setting
1.Press STOP while the unit displays the following message.
Display: BROADCASTING
???The display will show the following.
SEND CANCELLED?
YES:SET/NO:STOP
2. Press SET .
34
Sending Faxes
Broadcast transmission to
This feature is useful for sending the same document often to selected parties whose fax numbers are stored in the EASY DIAL directory. First program the parties (see below) then see page 37 for transmission.
Before programming, make sure that the desired stations have been stored in the EASY DIAL directory (p. 20).
Programming the stations in the broadcast memory
5
6
???To program other stations, repeat steps 3 and 4 (up to 20 stations).
Note:
???If you enter the wrong station, press STOP after step 4 to erase the station.
???Confirm the stored numbers by printing a broadcast programming list (p. 85).
35
Sending Faxes
Adding a new station in the broadcast memory
1
2
5 Press SET .
REGISTERED
Example: Nikki
???To add other stations, repeat steps 4 and 5 (up to 20 stations).
6 Press DIRECTORY PROGRAM to exit the program.
Erasing a stored station in the broadcast memory
Press SET .
DELETED
Example: Bob
???To delete other stations, repeat steps 4 to 6.
Press DIRECTORY PROGRAM to exit the program.
Display
5 Press SET .
DELETE OK?
YES:SET/NO:STOP
36
Sending Faxes
Sending to
The same document will be sent to the specific parties whose numbers are stored in broadcast memory.
The fax memory capacity for transmission is approx. 25 pages based on the
1
2
3
Insert the document FACE DOWN.
???If necessary, press RESOLUTION repeatedly to select the desired setting (p. 30).
Rotate EASY DIAL until the following is displayed.
Display: <BROADCAST>
Press FAX START .
???The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.
???After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (see below).
Display
Note:
???If you select the ???FINE???, ???SUPER FINE??? or ???HALF TONE??? resolution, the number of pages that the unit can transmit will decrease.
???If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 5 times after all of the other stations have been called.
To cancel the broadcast setting
1.Press STOP while the unit displays the following message.
Display: BROADCASTING
???The display will show the following.
SEND CANCELLED?
YES:SET/NO:STOP
2. Press SET .
Sample of a broadcast sending report
37
Receiving Faxes
Setting the unit to receive faxes!
How you want the unit to receive calls
You have a separate telephone line just for faxes.
You want to receive all voice and fax calls automatically.
You have to set this.
This is how the unit will operate.
FAX ONLY mode
(p. 41)
Set feature #77 to ???FAX ONLY??? (p. 71).
Turn AUTO ANSWER on by pressing AUTO ANSWER .
???
MEMORY% ON
AUTO ANSWER
When receiving calls:
All incoming calls will be answered as faxes.
TAD/FAX mode
(p. 52)
Set feature #77 to ???TAD/FAX??? (p. 71).
Turn AUTO ANSWER on by pressing AUTO ANSWER .
???
MEMORY% CALLS ON
AUTO ANSWER
When receiving voice calls:
The unit will activate the answering device and record voice messages.
When receiving fax calls:
The unit will activate the fax function to receive documents.
38
Receiving Faxes
Use as telephone/ automatic fax
Ring
Ring
Ring
Mostly voice calls
Ring
Ring
Ring
Other options
With answering machine
You can use the fax machine with an answering machine, see pages 42 and 43.
With PC
If you have a computer attached to the same telephone line, see page 43.
TEL/FAX mode
(p. 44)
Set feature #77 to ???TEL/FAX??? (p. 71).
Turn AUTO ANSWER on by pressing AUTO ANSWER .
???
MEMORY% ON
AUTO ANSWER
When receiving voice calls:
The unit will ring.
When receiving fax calls:
The unit will receive fax documents without ringing.
TEL mode
(p. 40)
Turn AUTO ANSWER off by
pressing AUTO ANSWER .
MEMORY% ON
AUTO ANSWER
When receiving calls:
You have to answer all calls manually.
To receive a fax document, press FAX START for each fax call.
Remote fax activation
You can also receive a fax using an extension telephone. While hearing fax calling tone with an extension telephone, press
9
39
Receiving Faxes
TEL mode!
(answering all calls manually)
Activating the TEL mode
If the arrow (???) is shown on the right of the display, turn it off by pressing AUTO ANSWER .
handset to answer the call.
2 When:
???document reception is required,
???a fax calling tone (slow beep) is heard, or
???no sound is heard,
Note:
???Up to 30 sheets of printed paper can be held. Remove the printed paper before it exceeds 30 sheets.
Display
Handset
FAX START
Microphone STOP
AUTO ANSWER
DIGITAL
To stop receiving
Press STOP .
Friendly reception feature
When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.
???If this feature is not required, set feature #46 to ???OFF??? (p. 69).
Fax reception in memory
When a printing problem is detected, the unit will temporarily store the received document into memory.
While the document is in memory;
???the display will show an error message and the following message alternately.
Display: FAX IN MEMORY
???slow beeps will sound (memory reception alert). See feature #44 on page 69.
???Follow the instructions on pages 73 and 74 to solve the problem.
???For memory capacity, see page 86.
40
Receiving Faxes
FAX ONLY mode!
(all calls are received as faxes)
Activating the FAX ONLY mode
1 Set feature #77 to ???FAX ONLY??? (p. 71).
2 If the arrow (???) is not shown on the right of the display, turn it on by pressing
AUTO ANSWER .
Display: FAX ONLY MODE
???
ON
???The unit will automatically answer all calls and only receive fax documents.
Note:
???The number of rings before a call is answered in the FAX ONLY mode can be changed (feature #06 on page 65).
???This mode should not be used with a telephone line which is used for both voice and fax calls. Fax communication will be attempted even if someone is trying to call you.
Display
AUTO ANSWER
If you have a telephone line just for faxes, we recommend the following setup.
Example: One telephone line is used for voice calls and a separate telephone line for faxes.
Line 1 ??? Voice calls
Line 2 ??? Fax calls
Only a fax machine is connected.
41
Receiving Faxes
Using the unit with an answering machine
Setting up the fax machine and an answering machine
1 Connect the answering machine.
answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.???
4
5 Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode (p. 41).
???If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full.
6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 66.
Note:
???We recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.
???Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.
42
Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
The fax machine will receive documents automatically when the machine detects a calling tone.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be activated by the caller???s request and will receive the document.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
???The answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses 
9
???The fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
???The fax activation code can be changed in feature #41 (p. 68).
???If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.
To use with a computer!
We recommend that you always connect the fax machine directly to the wall jack.
Wall jack
Fax machine Wall jack
Computer
Answering machine
Note:
???Set the fax machine to the TEL mode.
???The device which has the shortest ring count will answer a call first.
???If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer
43
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls without rings when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.
A call is received.
??? The call is connected.
Fax calling tone*
The fax machine will automatically receive documents without ringing.
The fax machine will ring up to 3 times.
Silent fax recognition ring count
*A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.
**You can record your own greeting message (p.
Answer the call.
???If the call is not answered:
???This message will be played.**
No one is available to take your call right now. Please try again later. Thank you.
???The fax machine will activate the fax function for the other party???s fax machine that does not send a fax calling tone.
Note:
???The fax machine will display the following when a call is received.
Display: INCOMING CALL
???The ringer should be on (p. 17).
To set the TEL/FAX mode
1.Set feature #77 to ???TEL/FAX??? (p. 71).
2.If the arrow (???) is not shown on the right of the
display, turn it on by pressing AUTO ANSWER .
Display: TEL/FAX MODE
???
ON
44
Receiving Faxes
When an extension telephone is connected
A call is received.
??? The call is connected.
Fax calling tone*
The fax machine will automatically receive documents without ringing.
*A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.
**If the fax machine activates the fax function, press STOP on the fax machine in step 2 to talk with the calling party
***You can record your own greeting message (p.
The extension telephone will not ring but the fax machine will ring up to 3 times.
Silent fax recognition ring count
??? For
You can answer the call with the extension telephone.
1.Lift the handset.
2.Enter 
0 (default code) while the
ring back tone is heard.**
???The code number can be changed in feature #49 (p. 69).
Answer the call.
???If the call is not answered:
???This message will be played.***
No one is available to take your call right now. Please try again later. Thank you.
???The fax machine will activate the fax function for the other party???s fax machine
that does not send a fax calling tone.
TEL/FAX delayed ring count
The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 71. The fax machine will not generate an audible ring during this time.
Silent fax recognition ring count
The fax machine generates audible rings to indicate that it is receiving a voice call. The number of rings generated depends on the setting of feature #30 on page 67. This signal will not ring at an extension telephone.
45
Receiving Faxes
Turning the AUTO ANSWER mode on remotely!!
When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.
AUTO ANSWER mode:
???FAX ONLY mode
???TEL/FAX mode
???TAD/FAX mode
???For
1. Call your unit and wait for 10 rings. ??? You will hear a beep signal.
2.??? To switch to the FAX ONLY mode: Press 
within 8 seconds.
???To switch to the TEL/FAX mode: Press 
within 8 seconds.
3.Hang up the handset.
Note:
???Press 
or 
within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.
???For
1.Call your unit and wait for 10 rings.
???You will hear a beep signal.
2.Enter the remote operation ID (feature #11 on page 66) within 8 seconds.
???You will hear a beep signal.
3.??? To switch to the FAX ONLY mode:
Press 
within 3 seconds.
???To switch to the TEL/FAX mode: Press 
within 3 seconds.
???To switch to the TAD/FAX mode:
Wait for 3 seconds, then the greeting message will be played.
4.Hang up the handset.
Note:
???Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.
46
Receiving Faxes
Extension telephone!
If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone.
You do not have to press FAX START on the fax machine.
Important:
??? Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
2 When:
???document reception is required,
???a fax calling tone (slow beep) is heard, or
???no sound is heard,
press 
9
Note:
???You can change the fax activation code in feature #41 (p. 68).
To the EXT jack or same line
Extension telephone
47
Receiving Faxes
Receive polling!
(retrieving a fax placed on another fax machine)
This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call.
Make sure that no documents are fed into your unit and that the other party???s machine is ready for your call.
1 For
Press MENU three times.
Display: 3.POLLING
For
Display
Press MENU four times.
??? The unit will start reception.
48
Receiving Faxes
Pager call!
This feature allows your unit to call your pager when your unit receives an incoming voice message
7 Press SET .
???
The unit will dial the stored number.
PAGER TEST
??? If this feature is not required, select ???OFF???.
???You can enter a total of 46 digits and/or pauses.
Example:
1 202 555 1234PP12345678PP5555#
Display MENU
EASY DIAL SET
MONITOR
DIGITAL
REDIAL/PAUSE
(Pause)
Message you want displayed on your pager.
When your pager receives a pager call
Pager
Your pager will display the message you entered in step 6 above.
(For example: 5555)
49
Copying
Making a copy!
The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can be copied.
???If you want to print collated (sorted) copies, press COLLATE until the following is
??? If you want to remove the copy document for other uses, press QUICK SCAN instead of COPY START .
The unit will feed the document and scan it into memory, then start printing.
???If a resolution is not selected, ???FINE??? resolution will automatically be selected.
???You can make or receive a voice call while making copies.
???After copying, the enlargement/reduction rate setting will return to ???100%???.
To stop copying
Press STOP .
Printing collated (sorted) copies
Example: Making two copies of a
Note:
???If you turn the collating feature on, the unit will store the documents into memory.
If memory becomes full while storing, the unit will only print out the stored pages.
???After copying, the collating feature will turn off automatically.
50
Copying
To enlarge a document
Select ???200%??? or ???150%??? by pressingCOPY ZOOM (+). The unit will only enlarge the centre part of the document and print it on two pages.
B C
F G
To reduce a document
Note:
???If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.
???If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.
51
Setup
TAD/FAX mode!
(using the
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.
???You can use either the
Setting up the voice and fax message reception
1 Set feature #77 to ???TAD/FAX??? (p. 71).
2 If the arrow (???) is not shown on the right of the display, turn it on by pressing
AUTO ANSWER .
Display: TAD/FAX MODE
???The unit will play the greeting message.
???The remaining time for recording incoming messages will be displayed.
Example: TIME = 10m13s
???
ON
Display
AUTO ANSWER
Note:
???The incoming message recording time can be changed (feature #10 on page 65).
???For voice memory capacity for incoming messages, see page 86.
???When the remaining time is low, erase unnecessary messages (p. 57).
???While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to ???OFF??? (feature #67 on page 70).
Ring count in the TAD/FAX mode
The number of rings before a call is answered can be changed on feature #06 (p. 65). You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
??? If you subscribe to a Caller ID service, set to 2 or more rings.
52
Greeting
The unit has
??? When the unit is ready to receive voice and fax calls:
Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep.
Thank you.
FAX MEMORY FULL
MESSAGE FULL
and
FAX MEMORY FULL
Note:
??? To clear the problem, see pages 73 and 74.
Hello! We are unable to answer right now. To send a fax, please try again later.
To leave a voice message, please speak after the beep.
Thank you.
Hello! We are unable to answer right now. Please try again later.
Thank you.
53
Greeting
Recording your own greeting messages!
You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the
Suggested messages
???This is (your name, business and/or telephone number). We are TAD/FAX greeting message unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.???
TEL/FAX greeting message
???This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.???
4 Speak clearly about 20 cm away from the microphone.
???The display will show the remaining recording time.
Display
Note:
???If you make a mistake while recording, start again from step 2.
???You can choose
???If you change to
own TAD/FAX greeting message to press
9 before starting fax transmission.
???If you change to
54
Greeting
Checking the greeting messages
??? The unit will play the greeting message.
Display
AUTO ANSWER
Erasing your own recorded greeting messages!
1
2
3
4
Select the desired mode (TAD/FAX or TEL/FAX) where you want to erase the greeting message (feature #77 on page 71).
Press ERASE two times.
???The display will show the following according to your selection in step 1.
TAD/FAX mode: 2.TAD GREETING
TEL/FAX mode: 2.T/F GREETING
PRESS START
Press START .
ERASE GREETING?
YES:SET/NO:STOP
??? To cancel erasing, press STOP .
Press SET .
GREETING ERASED
Display
ERASE
START STOP
SET
???When receiving a call, the
55
Incoming Messages
Listening to recorded messages!
When the unit has recorded new voice messages:
???the PLAY MESSAGES indicator will flash,
???the call counter will show the total number of recorded messages, and
???slow beeps will sound if the message alert feature is activated (feature #42 on page 68).
Press PLAY MESSAGES .
???Only the new recorded messages will be played.
???Adjust the speaker volume using 
or 
.
???After playing back all of the new messages, the PLAY MESSAGES indicator will stop flashing and just light up.
If you press PLAY MESSAGES at this time, all the recorded messages will be played.
Example (total 2 recorded messages): Call counter
02 
SLOW
QUICK
/ 
PLAY MESSAGES
STOP
EASY DIAL
FLASH/LIGHT
Repeating a message
Rotate EASY DIAL one click to the left while listening to the message.
??? If you rotate EASY DIAL to the left within 5 seconds of the beginning of the message, the previous message will be played.
??? To play back a specific message, rotate
EASY DIAL to the left or right and search for the message you want to listen to.
Skipping a message
Rotate EASY DIAL one click to the right to play the next message.
Changing the playback speed
Press QUICK to play messages at one and a half times the original speed.
Press SLOW to play messages at half the original speed.
???To return to the original speed, press QUICK or SLOW again during quick or slow playback.
Voice time/day stamp
During playback, a synthesized voice will announce the time and day of the week that each message was recorded.
Stopping playback
Press STOP .
???If you press PLAY MESSAGES within 1 minute, the unit will resume playing the rest of the messages.
56
Incoming Messages
Erasing recorded messages!
Erase unnecessary messages to prevent memory from becoming full.
Erasing a specific message
MESSAGE ERASED
Erasing all the messages
Check that you have listened to all of the recorded messages.
1 Press ERASE .
Display: 1.ALL MESSAGES
PRESS START
2 Press START .
ERASE MESSAGES?
YES:SET/NO:STOP
??? To cancel erasing, press STOP .
3 Press SET .
ERASING
ERASE COMPLETED
Note:
??? Greeting messages can not be erased this way.
Display
ERASE
START STOP
SET
57
Recording
Memo message!
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.
Display
RECORD
Microphone
START STOP
Telephone conversation!
You can record a telephone conversation. This conversation can be played back later, either directly or remotely.
Display: 2WAY RECORDING
2 To stop recording, press STOP or replace the handset.
Note:
???There may be legal restrictions on recording
Display
58
Remote Operation
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX mode before going out (p. 52).
Note:
???During remote operation, the unit will stop and two beeps will be heard in the following conditions:
???2 minutes 40 seconds after your unit answered.
???Every 2 minutes 40 seconds after pressing any command key.
To listen to further messages, press 8 within 10 seconds after hearing the two beeps.
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
1.Call your unit.
2.Enter the remote operation ID
during the greeting
message.
???The new messages will be played automatically.
???If there are no new messages, wait for 4 seconds. All the messages will be played back.
3.Press the remote command key(s) within 10 seconds (see the reverse side).
here Fold
???The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode.
???When the unit is in the TEL mode, call your unit and wait for 10 rings. Enter the remote operation ID within 8 seconds and wait for 3 seconds. The unit will switch to the TAD/FAX mode.
???When you press a key, press firmly.
???To send a document, press
9 . When a fax tone is
heard, start transmission.
59
Remote Operation
Operation from a remote touch tone telephone!
Listening to recorded messages
1 Call your unit.
When there are new recorded messages
The voice guide will tell you the number of new recorded messages and they will be played automatically.
Voice guide example:
3 new messages.
??? To repeat only the new messages:
Press 4 .
??? To repeat the current message:
Press 1 .
If you press 1 within 5 seconds of the beginning of a message, the previous message will be played.
??? To listen to all the messages:
Press 5 .
??? To skip a message:
Press 2 .
When there are no new recorded messages
No new messages.
Press 5 or wait for 4 seconds to listen to all the messages.
When voice memory is full
Sorry, no more memory. Please erase unnecessary messages.
Erase some or all of the messages (see next page).
Key Remote command
Key Remote command
0
Skips the greeting message
4
Erases a specific message
1Repeats a message
2Skips a message
4New message playback
5All message playback
5 Erases all messages
7
8 Continues operation
9
Stops
8 4 Turns OFF pager call
60
Remote Operation
Other remote operations
??? Erasing a specific message
Press 
4 while listening to the message you want to erase.
Voice guide example:
The message has been erased.
???A long beep will also sound. The unit will then play back the next message.
???Erasing all the messages
Press 
5 to erase all the messages.
All messages have been erased.
??? A long beep will also sound.
???Turning the message transfer on or off
You must
Press 8 1 to turn ON the message transfer.
Message transfer is set. Transfer phone number is 123456789.
Press 8 2 to turn OFF the message transfer.
Message transfer is off.
???If a transfer telephone number is not programmed, you cannot turn this feature ON.
Transfer phone number is not set.
???Recording a marker message
You can leave an additional message. 1. Wait for the voice guide.
All messages have been played.
2. Wait about 10 seconds.
Please leave your name and message after the beep.
3. Leave a message after the beep.
???
You can change the contents of the TAD/FAX greeting message.
1. Press 7 to start recording.
???A long beep will sound.
2.Speak clearly up to 16 seconds.
???If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.
3. When finished recording, press 9 .
???The new greeting message will be played.
???Skipping the greeting message
Press 0 during the greeting message playback.
???The unit will skip the rest of the greeting message.
???Turning the pager call on or off
You must program a pager number beforehand (feature #70 on page 49).
Press 8 3 to turn ON the pager call.
Pager call is set.
Pager number is 098765432.
Press 8 4 to turn OFF the pager call.
Pager call is off.
???If a pager number is not programmed, you cannot turn this feature ON.
Pager number is not set.
???Changing the receive mode
Press 8 0 to change the receive mode from TAD/FAX to TEL.
???You cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see page 46.
61
Option
Transferring recorded messages to another telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.
Program the transfer telephone number first (feature #60 on page 70) and set to the TAD/FAX mode.
An incoming voice message is recorded in your unit.
Your unit calls the transfer telephone number.
Answer the call with the transfer telephone.
Your unit will play the transfer greeting message.*
This is a telephone answering system.
Please enter your remote ID for remote operation.
Enter the remote operation ID (feature #11 on page 66).
Retrieve the message using the remote operation (p.
* This message can be changed (see next page).
62
Option
Recording your own transfer greeting message!
The recording time is limited to 16 seconds.
Suggested message
???This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.???
???The display will show the remaining recording time.
Example: TRNS REC. 15s
7
8
When finished recording, press
STOP .
???The unit will repeat your message.
Adjust the volume using 
or
.
Press MENU .
Display MENU 
/ 
Microphone STOP
To check your transfer greeting message
3.Press SET .
??? The unit will play your message.
4.Press MENU .
To erase your transfer greeting message
???Your own message will be erased.
4.Press MENU .
???The
63
Features Summary
Programming!
The unit provides various programming features. Program the desired setting by referring to the programming tables (p.
General programming method
???
next feature will be displayed.
6 To exit programming, press MENU .
Display MENU
EASY DIAL SET
Programming by entering the program code number directly
You can select a feature by directly entering the program code (# and
1.Press MENU .
2.Press 
and the
3.Follow steps 3 to 6 above.
??? See programming tables (p.
To cancel programming
Press MENU to exit the program.
64
Features Summary
Basic features!
Programming table
65
Features Summary
Basic features (cont.)!
How to set menu options
1.Press MENU .
2.Rotate EASY DIAL until the desired feature is displayed.
Programming table (cont.)
3.Press SET .
4.Rotate EASY DIAL until the desired setting is displayed.
5.Press SET .
6.Press MENU .
Note:
???Step 4 may be slightly different depending on the feature.
???See page 64 for more details.
(The default setting is in bold type.)
66
Features Summary
Advanced features!
How to set menu options
67
Features Summary
Advanced features (cont.)!
How to set menu options
Note:
???Step 4 may be slightly different depending on the feature.
???See page 64 for more details.
Programming table (cont.)
68
Features Summary
69
Features Summary
Advanced features (cont.)!
How to set menu options
Note:
???Step 4 may be slightly different depending on the feature.
???See page 64 for more details.
Programming table (cont.)
(The default setting is in bold type.)
70
Features Summary
(The default setting is in bold type.)
71
Error Messages
Reports!
If your unit cannot send a fax, check the following.
???The number you dialled is correct.
???The other party???s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 32).
72
Error Messages
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
73
Error Messages
74
Operations
When a function does not work, check here before requesting help!
General
The unit does not ring.??? The ringer volume is set to off. Adjust it (p. 17).
???The TAD ring count of feature #06 is set to ???RINGER OFF???. Change to another ring count (p.
The unit displays the following ??? The paper is inserted halfway. Insert it correctly (p. 11) message though the paper is and press SET to clear the message.
inserted.
CHECK PAPER
???If you and the other party speak at the same time, parts of your conversation will be cut off. Speak alternately.
During programming, I cannot ??? All or part of the numbers are the same. Change the code enter the code or ID number. or ID number of features #11 (p. 66), #12 (p. 66), #41
(p. 68) and #49 (p.69).
The ink film runs out quickly. ??? The HELP printing function, copy function, and reports also use ink film.
75
Operations
Fax ??? sending
Fax ??? receiving
76
Operations
Fax ??? receiving (cont.)
Receive mode
Copying
The unit does not make a copy. ??? You cannot make a copy during programming. Make the copy after programming or stop the programming.
A dirty pattern or a black line ??? The glass or rollers are dirty. Clean them (p. 82). appears on the copied
document.
The copied image is distorted. ??? The thermal head is dirty. Clean it (p. 82).
(continued)
77
Operations
Copying (cont.)
ABC
Using an answering machine
78
Operations
Answering device
If a power failure occurs!
???The unit will not function.
???The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.
???Fax transmission and reception will be interrupted.
???If delayed transmission of feature #25 (p. 67) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.
???If an extension telephone/answering machine is connected to the EXT jack of the fax machine, you may be able to use it during a power failure
???If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.
Sample of a power down report
79
Jams
Recording paper jam!
If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following message.
Display: PAPER JAMMED
Remove the jammed paper as follows.
Front cover
2 Push the back cover open button ( 1 ) and open the back cover ( 2 ).
paper
2 Back cover
1
Back cover open button
Tight
5 Close the back cover securely by pushing down on the dotted area at both ends ( 1 ). Close the front cover securely ( 2 ).
Dotted area
Ink film
1
2 
Gear
80
Jams
Sending document jams!
If the unit does not release the document during feeding, remove the jammed document as follows.
2
3
Remove the jammed document carefully.
Centre part
Close the front cover securely.
Note:
???Do not pull out the jammed paper forcibly before opening the front cover.
Front
cover
Jammed document
Sending document does not feed, or
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Green lever
Left Right
Centre part
Note:
???When shifting the green lever, do not touch the rubber flap.
Front cover
81
Cleaning
Document feeder!
If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder.
1
2 Open the front cover by pulling up the centre part.
3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.
4
5
6 Connect the mains lead and the telephone line cord.
Caution:
???Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.
Telephone line cord
Mains lead
Document
Rubber flap feeder rollers
Centre part
Front
cover
Glass
Thermal head!
If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head.
1
2 Open the front cover by pulling up the centre part.
3 Open the back cover by pushing the back cover open button.
4 Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.
5 Close the back cover securely by pushing down on the dotted area at both ends. Close the front cover securely.
6 Connect the mains lead and the telephone line cord.
Caution:
???To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.
82
Ink Film
Replacing the ink film!
When the unit runs out of ink film, the following message will be displayed.
Install a new ink film. The following ink film is available for replacement. Each roll prints about 140 A4 size pages. See page 6 for accessory information.
Model No.
2 Push the back cover open button ( 1 ) and open the back cover ( 2 ).
3 Pull up the blue gear side and remove the used ink film. Remove the used core.
Centre part
Front cover
2 Back cover
1
Back cover open button
Used core
Used ink film
Blue gear
83
Ink Film
4 Remove the stoppers and tags from the new ink film. Find the ???T??? shaped gear (blue).
Tags
Stopper
Tight
???T??? shaped gear (blue)
2 
Left slot
Front ink film roll
Back ink film roll
3
1 
Right
slot Blue core
Ink film
7 Close the back cover securely by pushing down on the dotted area at both ends ( 1 ). Close the front cover securely ( 2 ).
??? The following message will be displayed while the unit is checking that there is no slack on the ink film.
2 Display: PLEASE WAIT 
Gear
Dotted area
1
84
Print Reports
Reference lists and reports!
You can print out the following lists and reports for your reference.
Setup list: provides you with the current settings of the basic and advanced programming features (p.
Telephone number list: provides you with names and telephone numbers which are stored in the EASY DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A recall has been entered.
Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 32).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (p. 82).
Broadcast programming list: provides you with names and telephone numbers which are stored in the broadcast feature (p. 35).
Caller ID list
3 Press SET to start printing.
PRINTING
??? To stop printing, press STOP .
???After printing, the printed item will be displayed.
4 Press MENU .
Display MENU
STOP
EASY DIAL SET
85
Specifications
Technical data about this product!
**Transmission speed mentioned here is based upon the
If the capability of the other party???s machine is inferior to your unit, the transmission time may be longer.
***Recording time may be reduced by the calling party???s background noise.
Note:
???Any details given in these instructions are subject to change without notice.
???The pictures and illustrations in these instructions may vary slightly from the actual product.
86
Important Information
Important Information!
The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.
Method of connection
This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.
This apparatus may be connected to the following types of installation.
a)For connection to the public switched telephone network (PSTN) and compatible (Private Branch Exchange), which use DTMF signalling. (Please consult your supplier for an up to date list of compatible PBX???s.)
b)The apparatus can be used on extension sockets connected to a direct exchange line (D.E.L.).
c)This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX???s with which the apparatus is compatible.
It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX???s.
???This apparatus is suitable for connection to a PBX with or without initial proceed indication.
???This apparatus is suitable for connection to a PBX with or without secondary proceed indication.
Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.
d)The apparatus must not be connected in the following manner:
NOTES:
???If you experience any problems with the normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.
???Your PSTN operator may charge you if they attend a service call that is not due to apparatus supplied by them.
87
Important Information
Fitting a plug to the mains lead!
This appliance is supplied with a moulded three pin mains plug for your safety and convenience.
A 5 amp fuse is fitted in this plug.
Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362.
If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.
If you lose the fuse cover the plug must not be used until a replacement cover is obtained.
A replacement fuse cover can be purchased from your local Panasonic dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE SHOULD
BE REMOVED AND THE PLUG CUT OFF
AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.
If a new plug is to be fitted please observe the wiring code as shown below.
If in any doubt please consult a qualified electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.
IMPORTANT:
The wires in this mains lead are coloured in accordance with the following code:
Blue:Neutral
Brown:Live
As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows.
The wire which is coloured 
or coloured GREEN or
The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK.
The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse compartment with a screwdriver and replace the fuse and fuse cover.
FUSE
88
Guarantee
Condition of guarantee!
This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer purchasers. If within the applicable guarantee period, the appliance proves to be defective by reason of faulty design, workmanship or materials, we undertake subject to the following conditions to have the defective appliance (or any part or parts there of) repaired or replaced free of charge.
1.The appliance shall have been purchased and used solely within the UK and in accordance with standard operating instructions and the technical and/or Safety Standards required in the UK.
2.The purchaser will within 7 days of purchase complete the included warranty registration form (folded inside front cover) and fax it to us for registration. Failure to return such a form could result in delay in providing the guarantee service.
3.The appliance should be returned together with this guarantee and proof of date of purchase promptly on being found defective at the purchaser???s risk and expense to the authorised dealer from whom the appliance was purchased or to the nearest authorised dealer. All enquiries must be through such dealers.
4.This guarantee shall not apply to damage caused through fire, accident, lightning, misuse, wear and tear, neglect, incorrect adjustment or repair, to damage caused through installation, adaption, modification or use in an improper manner or inconsistent with the technical and/or safety standards required in the country where this appliance is used, or to damage occurred during transit to or from the purchaser.
5.If at any time during the guarantee period any part or parts of the appliance are replaced with a part or parts not supplied or approved by us or of an objective quality safe and suitable for the appliance, or the appliance has been dismantled or repaired by any person not authorised by us, we shall have the right to terminate this guarantee in whole or in part immediately without further notice.
6.The purchaser???s sole and exclusive remedy under this guarantee against us is for the repair or replacement of the appliance or any defective part or parts and no other remedy, including, but not limited to, incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser.
7.This guarantee shall not apply to cassette tapes, batteries and any other items of limited nature life.
8.Our decision on all matters relating to complaints shall be final. Any appliance or defective part which has been replaced shall become our property.
9.The guarantee period applicable to this product shall be 12 months from the date of purchase.
Please keep these Operating Instructions with your receipt.
Panasonic Business Systems U.K.
89
Index
Index!
A Accessories . . . . . . . . . . . . . . . . . . . .6 Advanced
(Memory reception)(Feature #44) .40, 69 (Message)(Feature #42) . . . . . . . .68 (Recording time)(Feature #43) . . .69 AUTO ANSWER mode . . . . . . . .38, 39 AUTO ANSWER setting (Feature #77) . .71 Auto disconnection (Feature #49) . . .69
B Basic features . . . . . . . . . . . . . . .65, 66 Broadcast programming list . . . . . . . .85 Broadcast sending report . . . . . . . . .37 Broadcast
C Call counter . . . . . . . . . . . . . . . . . . .56 Caller ID list (Feature #26) . . .26, 67, 85 Caller???s recording time (Feature #10) .65 Character table . . . . . . . . . . . . . .15, 21 Cleaning . . . . . . . . . . . . . . . . . . . . . .82 Collated copy . . . . . . . . . . . . . . . . . .50 Communication messages . . . . . . . .72 Connecting tone (Feature #76) . . . . .71 Connections . . . . . . . . . . . . . . . . . . .12 Copy . . . . . . . . . . . . . . . . . . . . . .50, 51
D Date and time (Feature #01) . . . .13, 65 Delayed transmission (Feature #25) . .67 DIGITAL
(Contrast)(Feature #39) . . . . . . . .68 (Error messages) . . . . . . . . . .73, 74 Document feeder . . . . . . . . . . . . . . .82 Document jam . . . . . . . . . . . . . . . . . .81 Document size . . . . . . . . . . . . . .31, 86
E EASY DIAL
(Making a voice call) . . . . . . . . . . .23 (Selecting characters) . . . . . . . . . .21 (Sending faxes) . . . . . . . . . . . . . .30
F Facsimile telephone number
(Feature #03) . . . . . . . . . . . . .16, 65 Fax activation code (Feature #41) . . .68
Fax auto redial . . . . . . . . . . . . . . . . .31 FAX ONLY mode . . . . . . . . . . . . .38, 41 FAX ONLY ring count
(Feature #06) . . . . . . . . . . . . . . . .65 Fax pager (Feature #70) . . . . . . . . . .71 Fax voice guidance (Feature #47) . . .69 Fax voice guide . . . . . . . . . . . . . . . . .33 Feature
G Greeting message
(Message transfer) (Feature #61) .63
H HELP button . . . . . . . . . . . . . . . . . . . .7 Hyphen button . . . . . . . . . . . . . . .20, 21
I Incoming message monitor
(Feature #67) . . . . . . . . . . . . . . . .70 Ink film . . . . . . . . . . . . . . . . . .6, 83, 84 Insert button . . . . . . . . . . . . . . . .14, 15
J Jams . . . . . . . . . . . . . . . . . . . . . .80, 81
Journal report (Feature #22) .32, 67, 85
L List / Report
(Broadcast programming) . . . . . . .85 (Broadcast sending) . . . . . . . . . . .37 (Caller ID) . . . . . . . . . . . . 26, 67, 85 (Journal) . . . . . . . . . . . . . .32, 67, 85 (Power down) . . . . . . . . . . . . . . . .79 (Printer test) . . . . . . . . . . . . . . . . .85 (Sending) . . . . . . . . . . . . . . . .32, 65 (Setup) . . . . . . . . . . . . . . . . . . . . .85 (Telephone number) . . . . . . . . . . .85
Logo (Feature #02) . . . . . . . . . . .14, 65
90
Index
Silent fax recognition ring
(Feature #30) . . . . . . . . . . . . .45, 67 Specifications . . . . . . . . . . . . . . . . . .86 Storing
(Broadcast) . . . . . . . . . . . . . .35, 36 (Caller information) . . . . . . . . . . . .27 (EASY
T TAD/FAX mode . . . . . . . . . . . . . .38, 52 TAD/FAX ring count (Feature #06) . .52, 65 TEL mode . . . . . . . . . . . . . . . . . .39, 40 TEL/FAX delayed ring count
(Feature #78) . . . . . . . . . . . . . . . .71 TEL/FAX mode . . . . . . . . . . .39, 44, 45 Telephone number list . . . . . . . . . . . .85 Thermal head cleaning . . . . . . . . . . .82 Toll saver . . . . . . . . . . . . . . . . . .52, 65 Transmission
V Voice call
(Answering) . . . . . . . . . . . . . . . . .18 (EASY DIAL) . . . . . . . . . . . . . . . .23 (Making) . . . . . . . . . . . . . . . . . . . .18 Voice contact . . . . . . . . . . . . . . . . . .29 Volume . . . . . . . . . . . . . . . . . . . . . . .17
91
0682
Kyushu Matsushita Electric Co., Ltd.