Printed in the Netherlands

GB GB B547-8650

-Fea Reference<Advanced Facsimile Instructions Operating 2045 Type Option FAX

Using this function, you can instruct the machine to delay transmission of your fax message until a specified lat- er time. This allows you to take ad- vantage of off-peak telephone charges without having to be by the machine at the time.

If you have a non-urgent fax, select Send Later with Economy Transmis- sion when you scan it. Faxes will be queued in memory and sent during Economy Transmission Time.

Important

???After the machine has been switched off for about one hour, all fax messages stored in memory are lost. If messages are lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost messag- es.

Limitation

???This function is unavailable with Immediate Transmission. Use Memory Transmission.

Note

???You can specify a time within 24 hours.

???If the current time shown is not correct, change it. See the General Settings Guide.

???For convenience, you can program the time when your phone charges become cheaper as the Economy Transmission Time. See p.131 ???Program Economy Time???.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps B and C.

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Transmission Mode].

C Select [Send Later].

This function allows you to check each user or department's transmis- sion history. To use the function, you need to program a user code (eight digits max.) for each user or depart- ment, to be entered before transmis- sion. See the General Settings Guide.

Note

???You can program codes of up to 8 digits for a maximum of 100 users and/or departments. With the op- tional account enhance module in- stalled, you can program user codes for a maximum of 500 users and/or departments. See the Gen- eral Settings Guide.

???You can enter user codes or names into various lists or reports.

A Place the original, and then select desired scan settings.

Reference

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Transmission Mode].

C Press [User TX].

and then press [#].

The programmed user name will appear.

Note

???If you enter a wrong code, press

[Clear] or the {Clear/Stop}key be- fore pressing [#], and then try again.

???To cancel the operation, press [Cancel]. The display returns to that of step C.

E Press [OK].

The standby display appears.

Note

???To check the settings, press

[Transmission Mode].

F Specify a destination, and then press the {Start} key.

Note

???You can cancel the transmission setup for User Transmission. See p.16 ???Canceling a Transmis- sion???.

Priority Transmission

Documents you send with Memory 1 Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately. However, by using this func- tion you can have your message sent

before other queued messages.

Limitation

???This function is not available with Immediate Transmission. If this function is selected, the machine automatically switches to Memory Transmission.

Note

???If there is already a message stored with this function or a transmis- sion in progress, your message will be sent after that message has been transmitted.

A Place the original, and then select the scan settings you require.

Reference

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Transmission Mode].

C Select [Priority TX], and then press

[OK].

The standby display appears.

Note

???To check the settings, press

[Transmission Mode].

D Dial, and then press the {Start} key.

Note

???Press [Change/Stop TX File] to cancel the transmission.

If you want to limit who views your message, use this function. The mes- sage will be stored in memory at the other end and not printed until an ID is entered.

Transmitter

Receiver

Entering the Confidential ID

GFSINS0N

There are two types of Confidential Transmission:

???Default ID

It is not necessary to enter an ID when transmitting.

The other party can print the mes- sage by entering the Confidential ID programmed in their machine.

the Confidential ID beforehand. See p.170 ???Programming a Confi- dential ID???.

???An ID can be any 4-digit number (except 0000).

???If the destination machine is not of the same manufacturer, you can use Confidential Transmission with ???SUB Code???. See p.45 ???SUB Code???.

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Transmission Mode].

D Depending on the Confidential Transmission type, use one of the following procedures:

1

Default ID

A Check that [Default ID] has been selected, and then press [OK].

"Default ID" is shown above the highlighted [Confidential TX].

Note

???To cancel Contidential Transmission, press [Cancel]. The display returns to that of step C.

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

???To cancel Confidential Transmission, press [Cancel]. The display returns to that of step C.

E Press [OK].

Note

???To check the settings, press

[Transmission Mode].

F Dial, and then press the {Start} key.

Note

???You can cancel the transmission setup for Confidential Trans- mission. See p.16 ???Canceling a Transmission???.

Use Polling Transmission when you want to leave an original in the ma- chine memory for others to pick up. The message will be sent when the other party calls you up.

There are three types of Polling Transmission.

???Free Polling Transmission

It is not necessary to enter the Poll- ing ID during the procedure. Anybody can poll the message from your machine. The machine sends it regardless of whether Poll- ing ID's match.

???Default ID Transmission

??? ID Override Transmission

Limitation

???Polling Transmission is allowed only if the receiver's machine has the Polling Reception function.

???Usually, only machines of the same manufacturer that support Polling Reception can perform ID Polling Transmission. However, when the Information Box File function is used, and the other par- ty's fax machine supports Polling Transmission and the SEP func- tion, you can still carry out Polling Transmission with an ID. See p.38 ???Information Boxes???.

Note

It is not necessary to enter the Poll- ing ID during the procedure.

The message will only be sent if the Polling ID of the machine trying to poll your message is the same as the Polling ID stored in your ma- chine. Make sure in advance that both machines' Polling IDs are identical.

???Free Polling and Default ID Trans- mission allow only one file to be stored in memory.

???ID Override Polling Transmission allows a file to be stored in memo- ry for each ID; you can store up to 400 files (800 with the optional fax function upgrade unit) by chang- ing IDs.

???Before using Default ID Transmis- sion, you need to program the Poll- ing ID. See p.170 ???Programming a Polling ID???.

???You can set whether a Polling Transmission file is deleted after transmitting in ???User Parameters???. To save the file to transmit repeat-

1edly, set to ???Standby (Save)???. See p.147 ???Changing the User Parame- ters??? (switch 11, bit 7).

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps B and C.

???The communication fee is charged to the receiver.

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Transmission Mode].

C Select [Polling TX].

D Depending on the Polling Trans- mission mode, use one of the fol- lowing procedures:

Free Polling Transmission

ACheck that [Free Polling TX] is se- lected.

Default ID Transmission

A Select [Default ID TX].

ID Override Transmission

ASelect [ID Override Transmission].

BSpecify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F].

Note

???A Polling ID may be any four numbers (0 to 9) and charac- ters (A to F), except 0000 and FFFF.

???If you make a mistake, press

[Clear] or the {Clear/Stop}key, and then try again.

E Press [Only Once] or [Save] to delete or save the file after transmission.

Note

???To delete the original immedi- ately after transmission, select

[Only Once].

???To repeatedly send the original, select [Save].

???To cancel Polling Transmission, press [Cancel]. The display re- turns to that of step C.

F Press [OK].

???pppppppppp??? ap- pears.

The type of Polling Transmission is shown above the highlighted [Poll- ing TX].

G Press [OK].

Note

???To check the settings, press

[Transmission Mode].

H Press the {Start} key.

Note

???You can cancel the transmission setup for Polling Transmission. See p.16 ???Canceling a Transmis- sion???.

Polling Transmission Clear

Report

taken place.

Limitation

???This report is not printed if the User Parameters are set to allow the stored originals to be repeated- ly sent (Save). See p.147 ???Changing the User Parameters??? (switch 11, bit 7).

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 03, bit 6).

???You can have a portion of the sent image printed on the report with the User Parameters. See p.147 ???Changing the User Parameters??? (switch 04, bit 7).

???You can check the result of Polling Transmission with the Journal. See p.23 ???Printing the Journal???

Polling Reception

Use this function to poll a message 1 from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully ex-

ploit this function).

There are two types of Polling Recep- tion.

???Default ID/Free Polling Reception

Use this method for Free Polling or Default ID Polling. If the Polling ID is programmed in your machine, any messages waiting in the trans- mitting machine with the same ID are received. If the other machine does not have any messages wait- ing with the same Polling ID, any messages that do not require ID are received (Free Polling).

???ID Override Polling Reception

You must enter an Override Poll- ing ID unique to this transmission. This ID overrides the one stored in this machine.

Your machine will receive any messages waiting in the transmit- ting machine that have matching ID's. If no ID's match, any messag- es that do not require IDs are re- ceived (Free Polling).

Limitation

???Polling Reception requires that the other machine is capable of Polling Transmission.

???Usually, you can only receive doc- uments with a Polling ID from ma- chines of the same manufacturer that support the polling function. However, if the other party's fax machine supports Polling Trans- missions and the SEP function, and also has stored IDs, you can still perform Polling Reception. See p.46 ???SEP Code???.

???To receive a message sent by De- fault ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's.

???To receive a message sent by Free Polling Transmission, it is not nec- essary to specify the same Polling ID as the sender's.

Note

???For ID Polling Reception, program a Polling ID in advance. See p.170 ???Programming a Polling ID???.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps A and B.

A Press [Transmission Mode].

B Select [Polling RX].

C Depending on which method you are using, select one of the follow- ing procedures:

Default ID/Free Polling Reception

ACheck that [Default ID/Free Polling RX] is selected, and then press

[OK].

"Deflt ID/Free Poll." is shown above the highlighted [Polling RX].

Note

???To cancel Polling Reception, press [Cancel]. The display returns to that of step B.

ID Override Polling Reception

A Press [ID Override Polling Recep-

tion].

B Specify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F], and then press

[OK].

"ID Override" and the entered Polling ID are shown above the highlighted [Polling RX].

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

???To cancel Polling Reception, press [Cancel]. The display returns to that of step B.

D Press [OK].

The standby display appears.

E Dial, and then press the {Start} key.

Polling Reserve Report

This report is printed after Polling Re- ception has been set up.

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 03, bit 3).

Polling Result Report

This report is printed after a Polling Reception has been completed and shows its result.

Note

???You can also check the result of a Polling Reception with the Journal. See p.23 ???Printing the Journal???.

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 03, bit 4).

Note

???If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and will be received at the other end.

???If the transmission finishes while you are carrying out this proce- dure, transmission cannot be can- celed.

A Press [Change/Stop TX File].

Note

???To display only the files being sent, press [Files under TX].

???If multiple destinations were specified, only the number of unsent messages appears.

???If multiple destinations were specified, only one destination number appears. To display all destinations, press [Check/Change Settings].

C Press [Stop Transmission].

The selected file is deleted.

Note

???To quit transmission cancel, press [Save].

???To cancel another transmission, repeat from step B.

D Press [Exit].

The standby display appears.

You can delete destinations.

Note

???If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled.

A Press [Change/Stop TX File].

B Press [Check/Change Settings].

C Select the file from which you want to delete a destination.

D Press [Change] for the destination you want to delete.

2

E Press [Clear] to delete the destina- tion.

F Press [Exit].

Note

???To delete another destination, repeat from step C.

G Press [Exit].

The standby display appears.

B Press [Check/Change Settings].

C Select the file to which you want to add a destination.

Note

???You can specify the destination using the number keys or soft (on-screen) keys.

???You can also program a SUB code and Sub-address by press- ing [Adv. Features].

F Press [Exit].

Note

???Repeat steps D and E, if you want to add another destina- tion.

G Press [Exit].

The standby display appears.

B Press [Check/Change Settings].

C Select the file for which you want to change or cancel the transmis- sion time.

Note

???If you select [Economy Time], the economy time already specified is entered. See p.130 ???General Settings/Adjustment???.

???If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first.

F Press [Exit].

Note

???Repeat from step C, if you want to change another transmission time.

G Press [Exit].

The standby display appears.

Printing a File

If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out.

2 Note

???Confidential Transmission files are displayed, but cannot be printed.

???You can also print files that have not been successfully transmitted.

A Press [Change/Stop TX File].

B Press [Print File].

Note

???If multiple destinations were specified, only the number of unsent messages appears.

???If you want two-sided printing (optional), press [Print 2 Sides].

???To cancel printing, press [Can- cel]. The display returns to that of step C.

D Press the {Start} key.

Note

???To cancel printing after pressing the {Start} key, press [Stop Print- ing]. The display returns to that of step C.

E Press [Exit].

The standby display appears.

Note

Machine memory stores messages that could not be successfully trans- mitted using Memory Transmission. Use this procedure to resend these messages.

Preparation

You should select ???Store for 24 hours??? for ???Store a message that could not be transmitted??? in User Parameters. See p.147 ???Changing the User Parameters??? (switch 24, bit 0).

Note

???Files that could not be transmitted will be kept for either 24 or 72 hours depending on how you pro- gram this function. See p.147 ???Changing the User Parameters??? (switch 24, bit 1).

A Press [Change/Stop TX File].

B Press [Transmit Failed File].

C Select the file you want to resend.

???TX failed??? is displayed for files that could not be sent.

2

Note

???If multiple destinations were specified, only the destination number appears.

???If multiple destinations were specified, only the number of unsent messages appears.

D Press [OK].

Note

???To add destinations, press [Add], and then specify the des- tinations.

???To cancel transmissions, press [Cancel]. The display returns to that of step C.

???Repeat from step C to resend another file.

E Press [Exit].

The standby display appears.

Transmission starts.

Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing

2 the file number can be useful (for ex- ample when erasing files).

Note

???The contents of a file stored in memory can also be printed. See p.20 ???Printing a File???.

A Press [Change/Stop TX File].

B Press [Print List].

Note

???To cancel printing after pressing the {Start} key, press [Cancel]. The display returns to that of step B.

C Press the {Start} key.

Note

???To cancel printing after pressing the {Start} key, press [Stop Print- ing]. The display returns to that of step B.

D Press [Exit].

The standby display appears.

Printing the Journal

The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & trans- missions).

You can also print a copy of the Jour- nal at any time by following the pro- cedure below.

If the machine is installed with the optional extra G3 interface unit, you can print the Journal of each line type.

Important

???The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. You can check a to- tal of 200 communications (recep- tions & transmissions) on the display.

???All

Prints the results of communica- tions in the order made.

???Print per File No.

Note

???The setting on the machine can be changed so that user codes will be printed instead of user names. For more information, contact your service representative.

???The sender name column of the Journal is useful when you need to program a special sender. See p.152 ???Special Senders to Treat Differently???.

???You can set whether the Journal is automatically printed after every 50 communications in User Param- eters. See p.147 ???Changing the User Parameters??? (switch 03, bit 7).

???You can set whether you print the Journal by line type. See p.147 ???Changing the User Parameters??? (switch 19, bit 1).

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps A and B.

A Press [Information].

3

Selecting [All]

A Press [All].

Selecting [Print per File No.]

APress [Print per File No.].

BEnter a 4-digit file number.

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key, and then try again.

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [#], and then try again.

C Check the user name shown on the display.

D Press the {Start} key.

Note

???To cancel a file printing, press [Stop Printing]. The display re- turns to that of step B.

E Press [Exit] twice.

The standby display appears.

6

5

4

3

7

8

2

11

10 3

9

1. Printing date

Shows the date and time when the report is printed.

2. Programmed sender name

Shows the sender name programmed for printing.

3. Date

Shows the transmission or reception date.

4. Time

Shows the transmission or reception start time.

5. Other end

Shows the sender name (for display) pro- grammed by the other end. Shows the programmed sender fax number if the sender name (for display) has not been programmed.

If neither sender name nor fax number has been programmed by the other end, an entered fax number or a name pro- grammed in a Destination list is shown for transmissions. The space will be blank for receptions.

6. Communication mode

Shows a communication mode after transmission or reception. If the optional Extra G3 interface unit has been installed, "G3-1", "G3-2", or "G3-3" will be shown.

You can browse a part of the Trans- mission Result Report on the display.

Note

Note

??? ???Destination??? shows the Own Fax Number or Fax Header in- formation of a receiver. For a transmission from a computer,

A Press [Information].

???-- LAN-Fax -->??? is shown.

D Press [Exit] twice.

The standby display appears.

3

You can browse a part of the Recep- tion Result Report on the display.

Note

??? Only the reception result of the last 200 communications (receptions &

Note

???Transmission Station shows the fax number of a sender or Fax Header information.

D Press [Exit] twice.

The standby display appears.

Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free memory space, the number of re- ceived confidential messages, the number of files to be sent, the number of Memory Lock files and the number

??? When sending to the Person- al Box. See p.36 ???Personal Boxes???.

??? If you have made the machine save received messages on the hard disk, see "RX Print Stand- by File" on the display to check

of received messages to be printed.

the number.

3

A Press [Information].

B Press [Memory Status].

C Check the memory status.

Note

??????Others??? will be displayed:

???When storing attachment files. See p.138 ???Storing, Changing, and Deleting an Auto Document???.

???When storing Transfer Re- quest files. See p.48 ???Transfer Request???.

???When storing originals in the Information Boxes. See p.38 ???Information Boxes???.

D Press [Exit] twice.

The standby display appears.

You can print documents that are re- ceived and stored on the hard disk. You can also delete unwanted docu-

3 ments.

Preparation

Make a setting for received and stored documents before using this function. See p.172 ???Storing or Printing Received Documents???.

Note

???You can view and/or print re- ceived and stored documents us- ing a Web browser. See p.109 ???Viewing Fax Information Using a Web Browser???.

Printing Received and Stored

Documents

Use the following procedure to print documents saved on the hard disk.

Note

???This function allows you to print only received and stored docu- ments.

???Received documents cannot be used for the Document Server function.

???You can specify and print multiple documents. You can specify a max- imum of 30 documents at one time.

A Press [Information].

D Select the printing mode, and then press the {Start} key.

Note

???To cancel printing, press [Can- cel]. The display returns to that of step C.

???To delete the document after printing, press [Delete File after Printing].

???To perform 2-sided printing (optional duplex unit required), press [Print on 2 sides] before pressing the {Start} key.

E Press [Exit] twice.

The standby display appears.

Deleting Received and Stored

Documents

Use the following procedure to delete documents stored on the hard disk.

Note

???You cannot delete a document while another person is viewing or printing it using a Web browser.

A Press [Information].3

B Press [Print Stored RX File].

C Select the document to be deleted, and then press [Delete].

D Press [Yes].

Note

???To cancel a deletion, press [No]. The display returns to that of step C.

E Press [Exit] twice.

The standby display appears.

This function is designed to prevent unauthorized users from reading your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed. To print the message you have to enter the Confidential ID Code. When your

3 machine has received a confidential message, the Confidential File (i) indicator lights.

Preparation

Before using this function, pro- gram your Confidential ID. See p.170 ???Programming a Confiden- tial ID???.

Important

???If the main power switch is off more than one hour, all confiden- tial messages are deleted. When this happens, use the Power Fail- ure Report to identify which mes- sages have been deleted. See p.175 ???Power Failure Report???.

Limitation

???You must program the Confiden- tial ID for Confidential Reception to work.

Note

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps B and C.

A Confirm that the Confidential File indicator is lit.

ZHPS061E

B Press [Information].

C Select [Print Confidential RX File].

Note

???If no confidential messages have been received, the mes- sage ???No reception file.??? is shown. Press [Exit].

D Enter a 4-digit Confidential ID using the number keys, and then press the {Start} key.

Note

???You must enter the Confidential ID programmed in this ma- chine, if the received file has no Confidential ID.

???You must enter the Confidential ID programmed by the sender. Confirm the sender's Confiden- tial ID in advance.

???If the Confidential IDs or Per- sonal Confidential IDs do not match, the message ???No recep- tion file under specified Confidential ID.??? appears. Press [Exit] to cancel the opera- tion, and then check the Confi- dent ial I D or Perso nal Confidential ID with the other party, and then try again.

E Press [Exit].

The standby display appears.

Confidential File Report

When this function is turned on, this report is printed whenever your ma- chine receives a confidential message.

This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code. When your

3 machine has received a message with Memory Lock, the Confidential File

(i) indicator blinks.

A Confirm that the Confidential File indicator is blinking.

ZHPS061E

Preparation

Before using this function, pro- gram your Memory Lock ID. See p.171 ???Programming a Memory Lock ID???.

Before using this function, set Con- fidential Transmissions to On.

Important

???If the main power switch is turned off for more than an hour, all mes- sages protected by Memory Lock will be deleted. In that case, the Power Failure Report will be print- ed so you can confirm which mes- sages have been deleted. See p.175 ???Power Failure Report???.

Note

???If free memory space is low, mes- sages may not be received.

???You can also apply a Memory Lock to messages that come only from certain senders. See p.152 ???Special Senders to Treat Differently???.

???Messages received by Polling Re- ception are automatically printed even if this function is switched on.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps B and C.

B Press [Information].

C Select [Print Memory Lock].

Note

???If no messages were received while Memory Lock was switched on, the message ???No reception file.??? is shown. Press [Exit] .

D Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key.

Preparation

Before using this function, set the Personal Box in advance. See p.161 ???Programming/editing Personal Boxes???.

???To be able to receive messages into a Personal Box you must inform the sender of the SUB code regis- tered for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB code. See p.45 ???SUB Code???.

This function lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB code (Personal Code) that has been designated as a Person- al Box beforehand. When the other party sends their message, they spec- ify the SUB code of the user to which they are sending. When the message is received, it is stored in the Personal Box with the matching SUB code. In order to print a message received into a Personal Box, you must enter the SUB code assigned to that Personal Box. This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memo- ry, incoming messages with this SUB code appended are forwarded direct- ly to the destination you specify.

???When messages have been re- ceived into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Con- fidential File Report is printed. See p.33 ???Confidential File Report???.

???If a Personal Box is assigned a re- ceiver, incoming messages are transferred to that receiver with a Forwarding Mark stamped on them. See p.143 ???Forwarding???.

???If a receiver is not assigned, print these messages. See p.36 ???Printing Personal Box Messages???.

Printing Personal Box

Messages

Follow these steps to print a message that has been received into a Personal Box.

Note

???If you print a Personal Box mes- sage, it is deleted.

A Confirm that the Confidential File indicator is lit.

B Press [Information].

C Select [Print Personal Box File].

D Select the box with the message you want to print.

When a password is required

The display appears, when the se- lected Personal Box password is set in advance.

Note

???The password is registered in ???Key Operator Tools???. See p.161 ???Programming/editing Person- al Boxes???.

A Enter the password, and then press [OK].

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

???To cancel entering a pass- word, press [Cancel]. The dis- play returns to that of step D.

E Press the {Start} key.

???To stop printing, press [Stop Printing]. The display returns to that of step D.

F Press [Exit].

Note

???To print a message in another

Personal Box, refer to step D, and then try again.

G Press [Exit].

The standby display appears.

Preparation

Before using this function, set the Information Box in advance. See p.163 ???Programming/editing In- formation Boxes???.

Use the Information Box function to set up the machine as a Fax Informa- tion service or Document Server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them.

???You can program documents for this function with ???Storing Mes- sages in Information Boxes???. See p.38 ???Storing Messages in Infor- mation Boxes??? .

???For other parties to be able to re- trieve a message programmed in an Information Box, you need to inform them of the SEP code as- signed to that Information Box.

???When an SEP Code Polling Recep- tion request is made by another party, the SEP code they specify is matched against the SEP codes programmed in that Information Boxes. If a code matches, the mes- sage stored in the Information Box is sent to the other party automati- cally.

???You can check the contents of In- formation Boxes with ???Printing In- formation Box Messages???. See p.40 ???Printing Information Box Mes- sages???.

???You can set a password for Infor- mation Boxes in advance. A pass- word can be set in ???Key Operator Setting???. See p.163 ???Program- ming/editing Information Boxes???.

Storing Messages in

Information Boxes

Follow these steps to store a message in an Information Box.

Note

???One Information Box stores one file.

???The stored file is not deleted auto- matically. If you want to delete a stored file, see p.41 ???Deleting In- formation Box Messages???.

A Press [Information].

B Select [Store/Delete/Print Information

Box File.].

C Select the box in which you want to store the file.

D Place the original, and then select the scan settings you require.

Note

Note

3

???When there are pre-registered files, a file mark is displayed at the end of the Box Name.

???A message is displayed, when selecting a box with a file stored in it. Press [Yes], when changing the file name. The file stored originally will be overwritten.

When a password is required

A Enter the password, and then press [OK].

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

???To cancel entering a pass- word, press [Cancel]. The dis- play returns to that of step C.

???You can also select the follow- ing settings:

???Book Fax

???Two-Sided Original (The op- tional Auto Document Feed- er (ADF) is required.)

???Stamp (The optional Auto Document Feeder (ADF) is required.)

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

E Press the {Start} key.

The machine starts to scan the orig- inal.

To stop scanning, press [Stop Scan- ning]. The display returns to that of step C.

F Press [Exit].

Note

???To store a message in another Information Box, return to step

C.

G Press [Exit].

The standby display appears.

Printing Information Box

Messages

Follow these steps to print a message stored in an Information Box.

A Press [Information].

When a password is required

A Enter the password, and then press [OK].

3

B Select [Store/Delete/Print Information

Box File.].

C Press [Print File].

D Press [Print File], and select the box that contains the stored file you want to print.

Note

???You cannot select a box that has no stored file.

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

???To cancel entering a pass- word, press [Cancel]. The dis- play returns to that of step D.

E Press the {Start} key.

Note

???If you want two-sided printing (optional), press [Print 2 Sides] before pressing the {Start} key.

???To stop printing before pressing the {Start} key, press [Cancel]. The display returns to that of step D.

???To stop printing after pressing the {Start} key, press [Stop Print- ing]. The display returns to that of step D.

F Press [Exit].

Note

???Repeat from step D to print an- other stored file in the box.

G Press [Exit].

The standby display appears.

Deleting Information Box

Messages

Follow these steps to delete a file stored in an Information Box.

A Press [Information].

B Select [Store/Delete/Print Information

Box File.].

C Press [Delete File].

D Select the box that contains the stored file you want to delete.

Note

???If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then try again.

???To cancel entering a pass- word, press [Cancel]. The dis- play returns to that of step D.

E Press [Delete].

???To stop deleting, press [Do not Delete]. The display returns to that of step D.

F Press [Exit].

Note

???Repeat from step D to delete an- other stored file in another box.

G Press [Exit].

The standby display appears.

Chain Dial

This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys.

Note

???Maximum length of a telephone or fax number: 128 digits

???For Memory Transmission and Im- mediate Transmission, insert a pause between parts of a number. For On Hook Dial and Manual Di- al, no pause is needed.

(Example) 01133-1-555333

Assume that 01133 is stored in a Quick Dial key.

A Place the original, and then select the scan settings you require.

B Press the Quick Dial key that is programmed ???01133???.

C Press the {Pause/Redial} key.

D Enter {1}, {5}, {5}, {5}, {3}, {3},

{3} using the number keys.

E Press the {Start} key.

Redial

The machine stores the last 10 desti- nations dialed. If you want to send a message to a destination which you sent faxes to recently, the Redial func- tion saves you time by finding and entering the number again.

Limitation

???The following kinds of destina- tions are not stored:

???Quick Dials

???Group Dials

???Destinations dialed as End Re- ceivers for Transfer Request

???Forwarding terminal of the Sub- stitute Reception

???Destinations dialed using the external telephone

???Destinations dialed by Redial (regarded as already stored in memory)

???Second and later destinations broadcasted to

???Do not dial any numbers before you press the {Pause/Redial} key. If you press the {Pause/Redial}key af- ter entering numbers using the number keys, a pause will be en- tered instead.

SUB Code

Normally you can only use Confiden- tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function. See p.7 ???Confidential Transmission???. However, if the other machine supports a similar function called ???SUB Code???, you can send fax messages to the other party using this method instead.

Note

???The ID can be up to 20 digits long.

???You can enter numbers, *, #, and spaces to program an ID.

???Make sure the number of digits in the ID matches the specification of the machine to which you are sending.

???You can store IDs in Destination lists and Programs. See "Register- ing a Fax Destination", General Set- tings Guide. See p.113 ???Registering and Changing Keystroke Pro- grams???.

???Messages you send using this function are marked ???SUB??? on all reports.

A Place the original, and then select the scan settings you require.

B Dial the fax number using the number keys.

C Press [Adv. Features].

E Press [TX SUB Code].

F Enter a SUB code, and then press

[OK].

"SUB Code" appears one line above [Adv. Features] on the dis- play.

Note

???If you make a mistake, press

[Cancel] or the {Clear/Stop} key before pressing [OK], and then try again.

To cancel entering a SUB code, press [Cancel]. The display returns to that of step E.

G To enter a password, press [Pass- word (SID)].

H Enter the password with the number keys, and then press [OK].

I Press [Exit].

J Press the {Start} key.

Note

???If you use Immediate Transmis- sion and the fax machine at the destination does not support the SUB Code function, a mes- sage will appear on the display to inform you of this. When this happens, press [OK] to cancel the transmission.

4 SID Code

There are times when you may want to use an ???SID??? (Sender ID) when sending confidential faxes with the SUB Code function.

Note

???The ID can be up to 20 digits long.

???You can enter numbers, *, #, and spaces to program an ID.

???You can store IDs in Destination lists and Programs. See p.113 ???Registering and Changing Key- stroke Programs???. See ???Register- ing a Fax Destination???, General Settings Guide.

???Messages you send using this function are marked ???SID??? on all reports.

SEP Code

Normally you can only use Polling Reception to receive faxes from ma- chines that have the Polling Recep- tion function and the sam e manufacturer. However, if a machine of another manufacturer supports Polling Reception, you can receive fax messages from the other party using this method instead.

You can receive messages that have the same SEP code as the SEP code you entered.

Note

???The ID can be up to 20 digits long.

???Make sure the number of digits in the ID matches the one set on the machine to which you are sending.

???You can enter numbers, *, #, and spaces to program an ID.

???You can store IDs in Destination lists and Programs. See "Register- ing a Fax Destination", General Set- tings Guide. See p.113 ???Registering and Changing Keystroke Pro- grams???.

???Messages you receive using this function are marked ???SEP??? on all reports.

A Dial the fax number using the number keys.

B Press [Adv. Features].

???SEP Code??? appears one line above [Adv. Features] on the dis- play.

Note

???If you make a mistake, press

[Cancel] or the {Clear/Stop} key before pressing [OK], and then try again.

To cancel entering a SEP code, press [Cancel]. The display returns to that of step D.

F To enter a password, press [Pass- word (PWD)].

G Enter the password using the number keys, and then press [OK].

H Press [Exit].

I Press [Transmission Mode].

J Select [Polling RX].

[Polling RX] is highlighted, and ???Default ID/Free Poll.??? is shown.

???To cancel Polling RX, press [Can- cel]. The display returns to that of step J.

L Press [OK].

The standby display appears.

M Press the {Start} key.

PWD Code

There are times you may want to use a password when receiving faxes by polling using the SEP Code function.

Note

???The password can be up to 20 dig- its long.

???You can enter numbers, *, #, and spaces as a password.

???You can store IDs in Destination lists and Programs. See "Register- ing a Fax Destination", General Set- tings Guide. See p.113 ???Registering and Changing Keystroke Pro- grams???.

???Messages you send using this function are marked ???PWD??? on all reports.

Transfer Request

Transfer Request allows fax machines that have this function to automati- cally distribute incoming messages to multiple fax destinations. This func- tion helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.

The diagram below may make the concept clearer.

The following terminologies are used in this section:

???Requesting Party

The machine where the message originates.

???Transfer Station

The machine that forwards the in- coming message to another desti- nation.

???End Receiver

The final destination of the mes- sage or the machine to which the Transfer Station sends to.

Preparation

Before you can use this function, you must program the Polling ID and your own fax number. See p.170 ???Programming a Polling ID???, p.169 ???Transfer Report???.

Limitation

???The Transfer Stations you specify must be machines of the same manufacturer and have the Trans- fer Station function.

???You cannot use Transfer Request without programming the fax number of the Requesting Party in a Quick Dial or Speed Dial.

Note

???Polling ID's of the Requesting Par- ty (this machine) and Transfer Sta- tions must be identical.

???You can specify up to 500 Transfer Stations in a Transfer Request.

???You can have up to 30 End Receiv- ers per Transfer Station. If you specify a Transfer Station Group, the Group counts as a single re- ceiver.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps C and D.

A Place the original, and then select any scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Dial a Transfer Station.

Note

???Enter the fax numbers of the Transfer Stations using either the Quick Dial or number keys.

???If you make a mistake, press the {Clear/Stop} key, and then try again.

Reference

p.32 ???Dialing???, Facsimile Ref- erence <Basic Features>

C Press [Adv. Features].

D Select [Transfer Req.].

E Press [Receiving Station].

F Dial an End Receiver.

Note

???You cannot enter End Receiver numbers directly. The numbers must be stored in Destination lists, Speed Dial, or Groups in the Transfer Station(s). To spec- ify an End Receiver, use the pro- cedure described below.

???To cancel the Transfer Request, press [Cancel]. The display re- turns to that of step E.

Destination List

APress [qQuick Dial].

BEnter the number of the Desti- nation list where the End Re- ceiver is stored.

For example, to select the number stored in Quick Dial 01 of the Transfer Station, enter:

{0} {1}.

Speed Dial

APress [qpSpeed Dial].

BEnter the number of the Speed Dial code.

For example, to select the number stored in Speed Dial 12 of the Transfer Station, enter:

{1} {2}.

Group Dial

number.

For example, to select the number stored in Group Dial 04 of the Transfer Station, enter:

{0} {4}.

G To specify another End Receiver, press [Add].

Note

???Press [U Prev.] or [T Next] to see the End Receivers already en- tered. You can select an End Re- ceiver from this list and remove it by pressing [Clear] or the

{Clear/Stop} key.

H When you have specified all the End Receivers, press [OK].

I Press [Exit].

The Transfer Stations and End Re- ceivers are displayed.

J Press the {Start} key.

With Transfer Requests set in the System Settings

You can program a Quick Dial key with Transfer Station and/or End Re- ceiver using the Transfer Request function in the System Settings. See the General Settings Guide.

A Place the original down, and then select the desired settings.

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press the key programmed with Transfer Request.

-Setting Multistep Transfer

Register a Transfer Station in a Desti- nation list. When receiving a transfer request that specifies the same End Receiver as programmed in the Desti- nation list, this machine sends a trans- fer request to the programmed Transfer Station. This function allows fax messages to be transferred via multiple stations and makes fax mes- sage transfer more efficient.

You can program up to 30 End Re- ceivers per Transfer Station. For more information, contact your service rep- resentative.

This is just like using the external tel- ephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

Limitation

???This function is unavailable for the optional extra G3 interface unit.

Note

???This function is unavailable in some countries.

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press the {On Hook Dial} key.

You will hear a low tone from the internal speaker.

Note

??? If you want to cancel this oper- ation, press the {On Hook Dial} key again.

C Dial.

The machine immediately dials the destination.4

Note

???You can adjust the volume of the On-hook sound by pressing [Higher] or [Lower] in the upper right-hand corner of the dis- play. The volume can also be preprogrammed in ???General Settings and Adjustments???. See p.47 ???Adjusting the Volume???,

Facsimile Reference <Basic Fea- tures>.

???If you make a mistake, press the

{On Hook Dial} or {Clear Modes} key, and then return to step B.

D When the line is connected and you hear a high-pitched tone, press the {Start} key.

Note

???If you hear a voice, pick up the external telephone before you press the {Start} key and notify the receiver that you want to send a fax message (ask them to switch to facsimile mode).

???After transmission, the machine returns to standby mode.

???If you want to cancel a transmis- sion, press the {Clear/Stop} key, and then remove the originals.

The external telephone is required.

Pick up the handset of the external telephone and dial. When the line is connected and you hear a high- pitched tone, press the {Start} key to send your fax message. If, on the oth- er hand, you hear a voice at the other end, continue conversation as nor- mal.

optional extra G3 interface unit.

???The result of a transmission with Manual Dial is not mentioned in the Transmission Result Report (Immediate Transmission).

A Place the original, and then select the scan settings you require.

Reference

Note

???If you make a mistake, replace the external telephone, and then try again from step B.

D When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax message.

Note

???If you hear a voice, tell the re- ceiver that you want to send them a fax message (ask them to switch to facsimile mode).

E Replace the handset of the exter- nal telephone.

After transmission, the standby display appears.

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Pick up the external telephone.

You will hear a tone.

C Dial.

Note

???If you want to cancel a transmis- sion, press the {Clear/Stop} key, and then remove the originals.

When the extra G3 interface unit is in- stalled, you can connect to a maxi- mum of three ports.

Note

???When you install the extra G3 in- terface unit, you can specify the line port home position from ???Gen. Settings/Adjust???. See p.130 ???Gen- eral Settings/Adjustment???.

???When sending a fax, you can select the line port if dialing with the number keys or Chain Dial.

???G3

G3 is selected after power up or when the machine is reset. If you install the extra G3 interface unit, you can select ???G3-1???, ???G3-2???,???G3- 3???, or ???G3-Auto???depending on the number of the installed unit.

???Multi-port

When the extra G3 interface unit is installed, communications can take place simultaneously through two lines at once.

The following list shows protocol combinations available for each line type.

Note

???A maximum of three communi- cations can take place simulta- neously.

???You cannot perform three Im- mediate Transmissions simulta- neously.

???If three communications are in progress, the display shows the first communication that was initiated.

4

When one optional extra G3 unit is installed.

When two optional extra G3 units are installed.

Use to send book originals from the exposure glass. Pages are scanned in the order shown below.

Limitation

???Place the original on the exposure glass. You cannot use the optional Auto Document Feeder (ADF).

???Depending on paper sizes availa- ble in the destination machine, the message may be reduced when printed at the other end.

Note

???You can have bound originals scanned as left or right page first. You can set which page (left or right) the machine scans first as de- fault with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 06, bit 6).

A Place the original on the exposure glass, and then select the scan set- tings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

Note

???To cancel this mode, press [Can- cel]. The display returns to that of step C.

???If you select A3, the original will be sent using Image Rotation Transmission. See p.73 ???Trans- mission with Image Rotation???.

E Select [From first Page] or [From sec- ond Page], and then press [OK].

Note

???Select [From first Page] to send a book original from the first page.

???Select [From second Page] if you want to send a cover letter as the first page.

F Press [OK].

G Dial, and then press the {Start} key.

page, place the originals indi- vidually, one after the other, pressing the {Start} key after each page.

???After the last original has been scanned, press [#].

???If [#] is not pressed, the ma- chine will automatically start sending the documents, 60 sec- onds after the last original has been scanned.

Two-Sided Transmission

(Double-Sided Transmission)

The optional Auto Document Feeder (ADF) is required.

Use this function to send two-sided originals.

Note

???Originals placed on the exposure glass cannot be sent.

???The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the ???Original Position??? and ???Page Opening Orientation???.

???This function is only available with Memory Transmission.

???This function is only available with the ADF.

???You can confirm whether both sides were properly scanned using the Stamp function. See p.66 ???Stamp???.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps B and C.

A Place the original in the ADF, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Sub TX Mode].

C Select [2 Sided Original].

D Specify the original position.

Check the orientation of the placed document, and then press or .

Note

???Make sure that the specified original position matches the orientation of originals loaded in the ADF.

E Specify the page opening orienta- tion from [Top to Top] or [Top to Bot- tom].

[OK].

The selected original position and page opening orientation are shown above the highlighted [2 Sided Original].

Note

???To cancel this mode, press [Can- cel]. The display returns to that of step C.

???Select [2 Sided from 1st Page] to send a two-sided original from the first page.

???Select [1 Sided for 1st Page] if you want to send a cover letter as the first page.

G Press [OK].

H Dial, and then press the {Start} key.

Standard Message Stamp

Use this function to stamp a standard message at the top of the first original sent.

There are four types of standard mes- sages: ???Confidential???, ???Urgent???, ???Please phone???, and ???Copy to corres. section???

You can also program other messag- es.

third line of the Label Insertion is not printed. See p.70 ???Program- ming the Label Insertion???.

???When there is an image around the area where the standard message is to be stamped, that image is de- leted.

???To program a standard message, use the Program/Change/Delete Standard Message function. See p.137 ???Programming, Changing, and Deleting Standard Messages???.

A Place the originals, and the select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Sub TX Mode].

C Select [Std. Message].

D Select the standard message to be stamped, and then press [OK].

The selected standard message is shown above the highlighted [Std. Message].

Note

???To cancel the selection, press [Cancel]. The display returns to that of step C.

???Programmed standard messag- es are shown in the keys.

???The machine cannot stamp mul- tiple standard messages.

E Press [OK].

F Dial, and then press the {Start} key.

Sending an Auto Document

If you often send a particular page to people (for example a map, a stand- ard attachment, or a set of instruc- tions), store that page in memory as an Auto Document. This saves res- canning every time you want to send it.

You can fax an Auto Document by it- self, or attach it to a normal fax mes- sage.

Preparation

You need to register an Auto Doc- ument. See p.138 ???Storing, Chang- ing, and Deleting an A ut o Document???.

Note

???You can attach one Auto Docu- ment to each transmission.

???You can store up to 6 Auto Docu- ments (up to 18 with the optional expansion memory installed). See p.138 ???Storing, Changing, and De- leting an Auto Document???.

???Files with Auto Documents are sent by Memory Transmission.

???When sending an Auto Document with other files, the Auto Docu- ment is sent first.

???Storing Auto Documents reduces the amount of free memory slight- ly. Unless you delete the docu- ment, free memory will not return to 100%.

???You can print an Auto Document currently stored in memory. See p.60 ???Printing documents stored as Auto Documents???.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps B and C.

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

Note

???When you fax an Auto Docu- ment, start from step B.

B Press [Sub TX Mode].

4

C Select [Auto Document].

D Select an Auto Document file, and then press [OK].

When you fax an Auto Document by itself, press [TX Stored File(AD) Only], and then press [OK].

The selected file name is shown above the highlighted [Auto Docu- ment].

Note

???Programmed Auto Documents are shown in the keys.

???If you make a mistake, press

[Clear] or the {Clear/Stop}key be- fore pressing [OK], and then try again.

???To cancel the Auto Document, press [Cancel]. The display re- turns to that of step C.

Printing documents stored as Auto

Documents

This function is used for printing doc- uments stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files.

A Press [Sub TX Mode].

B Select [Auto Document].

C Select an Auto Document file to be printed, and then press [Print File].

Note

???To cancel the Auto Document, press [Cancel] before pressing [Print File]. The display returns to that of step B.

D Press the {Start} key.

Once printing is completed, the display returns to that of step C.

Note

???To cancel printing, press [Can- cel]. The display returns to that of step C.

E Press [Cancel].

Note

???You can also send Auto Docu- ments. See p.59 ???Sending an Auto Document???.

F Press [OK].

The standby display appears.

Sending a Stored File

Use this function to send documents stored in the Document Server. You can specify and send multiple docu- ments, and also send them with scanned originals all at once.

You can also print stored originals with [Print File]. See p.64 ???Printing stored documents???.

Preparation

Store the documents to be sent in advance. You can program a pass- word for this function. You can change the user names, file names, and passwords of stored docu- ments. See p.117 ???Using the Docu- ment Server???, and p.120 ???File Manage???.

Note

???Received fax documents are stored and categorized as "Stored RX Files???. See p.30 ???Printing/Deleting Received and Stored Documents (Printing Stored RX File)???.

???You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps A and B.

Sending stored documents

The machine sends documents stored in the Document Server.

The documents stored in the Docu- ment Server can be sent again and again until they are deleted. Once sent, documents are stored in the Document Server. Therefore, you can send them in just one operation with- out having to set your originals again.

???Free Polling Transmission

???Default ID Transmission

???ID Override Transmission

???Immediate Transmission

???Parallel Memory Transmission

???On Hook Dial

???Manual Dial

Note

???Only documents stored using the facsimile function can be sent. Documents stored using the copy , printer or scanner functions cannot be sent.

???You can specify and print multiple documents. You can specify a max- imum of 30 documents at once.

???The machine can send a total of 1,000 pages in one operation.

???The specified documents are sent with the scan settings made when they were stored.

A Press [Sub TX Mode].

B Select [Select Stored File].

C Select the documents to be sent.

4

Note

???When multiple documents are selected, they are sent in the or- der of selection.

???Press [TX Order] to arrange the order of the documents to be sent.

???Press [File Name] to place the documents in alphabetical or- der.

???Press [User Name] to place the documents in order by regis- tered user name.

???Press [Date] to place the docu- ments in order of registered date.

Specifying documents from the

User Name

A Press [Search by User Name].

BSelect the user name of the reg- istered document, and then press [OK].

Note

???To search by user name, press [Non-programed Name], and then enter the user name. Partial matching is used when searching for a user name.

C Select the file name to be sent.

Specifying documents from the file name

A Press [Search by File Name].

B Enter the name of the docu- ment to be sent, and then press

[OK].

Note

???Partial matching is used when searching for a file name.

C Select the file name to be sent, and then press [OK].

D If you select a document with a password, enter the password, and then press [OK].

If the document does not have a password, proceed to step E.

E When you want to add your origi- nals to stored documents and send them all at once, press [R

Origi. + Stored File] or [Stored file + R

Origi.].

Note

???When [R Origi. + Stored File] is pressed, the machine sends the

originals and then stored files. When [Stored file + R Origi.] is pressed, the machine sends the stored files and then originals.

???The added originals are not stored.

F Press [OK] twice.

Note

???To add an original to stored documents, place the original, and then select any scan settings you require.

G Dial, and then press the {Start} key.

Printing stored documents

Use this function to print documents stored in the Document Server.

Note

??? Only documents stored using the facsimile function can be printed.

??? You can print documents saved from the copy or the printer func- tion with the Document Server. You cannot print documents saved from the scanner function with this

???You can specify and print multiple documents. You can specify a max- imum of 30 documents at one time.

A Press [Sub TX Mode].

B Select [Select Stored File].

C Select the document to be printed.

Note

???The documents stored using the facsimile function appear on the display.

???Press [File Name] to place the documents in alphabetical or- der.

???Press [User Name] to place docu- ments in order of registered user name.

???Press [Date] to place the docu- ments in order by the pro- grammed date.

???To see details of the selected document, press [Detail]. To re- turn to the standby menu, press

[File List].

Selecting a document from file list

APress [U Prev.] or [T Next] to dis- play the document to be sent.

BSelect the file name.

Specifying a document from the

User Name

A Press [Search by User Name].

B Press the user name of the doc- ument to be sent, and then press [OK].

Note

???To search by user name, press [Non-programed Name] , and then enter the user name. User name serches us- ing partial matching.

Reference

???Entering Text???, General Set- tings Guide

C Select the file name.

Specifying a document from the file name

A Press [Search by File Name].

Note

???Partial matching is used to search for the file name.

Reference

???Entering Text???, General Set- tings Guide

C Select the file name.

D If you select a document with a password, enter the password, and then press [OK].

E Press [Print File] or [Print 1st Page].

When [Print File] is pressed, the ma- chine prints all the pages. When [Print 1st Page] is pressed, the ma- chine prints only the first page.

Limitation

???When [Print 1st Page] is selected, originals larger than A4 size are printed after they are reduced to A4 size.

???The machine can print up to 30

???To print both sides, press [Print 2 Sides].

F Press the {Start} key.

Note

???When only the first page is printed, the file name is printed at the top of the paper.

???To cancel printing, press [Can- cel].

G Press [Exit].

Note

???You can also send a stored doc- ument. See p.61 ???Sending stored documents???.

H Press [OK].

The standby display appears.

Stamp

The optional Auto Document Feeder (ADF) is required.

When sending a fax message using the ADF, the machine can stamp a cir- cle mark at the bottom of the original. When sending a two-sided docu- ment, the document is marked at the bottom of the front page and top of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Trans- mission, or successfully sent by Im- mediate Transmission.

Note

???Stamp only works when scanning from the ADF.

???When the stamp starts getting lighter, replace the cartridge. See p.177 ???Replacing the Stamp Car- tridge???.

???If a page was not stamped even though the Stamp function is turned on, you need to resend that page.

???If you use this function often, you can set the default in ???General Set- tings/Adjustment??? so that this function is always on. In this case, Stamp can easily be turned off for any single transmission by press- ing [Stamp]. See p.130 ???General Set- tings/Adjustment???. A paper jam during Parallel Memory Transmis- sion may cause the transmission to be failed even if stamping is per- formed.

???You cannot turn the Stamp func- tion on or off while a document is being scanned.

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

B Press [Sub TX Mode].

C Select [Stamp], and then press

[OK].

Note

???To cancel the stamp, press [Stamp] again before pressing

[OK].

D Dial, and then press the {Start} key.

Transmission Options

This section describes various func- tions that you can switch on and off for any particular transmission, fol- lowing the procedures given here.

In addition, if you frequently use a certain option configuration, you can change the default home position (on or off) of each option.

Fax Header Print

er party to receive an unmarked copy of your original. To do this, switch Fax Header off.

When the Fax Header is set to ???ON???, the stored name is printed on the re- ceiver's paper.

You can store two Fax Headers; ???First Name??? and ???Second Name???.

For example, if you store your depart- ment name in one and your organiza- tion name in the other, you could use the first when sending internal faxes and the second for external faxes.

Note

???If you used the number keys to specify the receiver, the first head- er name will be printed on the re- ceiver's paper.

???You can program fax header names using the Program Fax In- formation function.

???You can select whether or not dates, fax header names, file num- bers, or page numbers are printed by changing their respective user parameters.

???You can program one of the Quick Operation keys with operations for this function.

Label Insertion

With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by ???To???. You can also cause the text pro- grammed as a standard message to be printed. See p.137 ???Programming, Changing, and Deleting Standard Messages???.

ed, that image is deleted.

???You can program one of the Quick Operation keys with operations for this function.

Sender Stamp

When there is data, such as the user name and department name, pro- grammed into the user code, you can have the machine print a sender stamp on the right edge of your pa- per.

Note

???Enter the user name in System Set- tings.

Reduced Image Transmission

Using this function, your message is sent at a reduced size (93%) with a blank margin on the left.

Note

???This function is unavailable with Immediate Transmission, or speci- fied transmission of a stored docu- ment.

???Image Rotation is unavailable with this function.

Auto Reduce

When this function is turned on, if the receiver's paper is smaller than the paper you are sending on, the mes- sage is automatically reduced to fit onto the paper available at the other end.

Default ID Transmission

If you turn this function on, transmis- sion will only take place if the desti- nation's Polling ID is the same as yours. This function can stop you ac- cidentally sending information to the wrong place (you need to coordinate Polling ID's with the other party).

Note

???You can program one of the Quick Operation keys with operations for this function.

Selecting transmission options for a single transmission

A Place the original, and then select the scan settings you require.

Reference

p.11 ???Placing Originals???, Fac- simile Reference <Basic Features>

p.27 ???Scan Settings???, Facsimile

Reference <Basic Features>

4

Note

???To close the option settings, proceed to step E.

Programming the Fax Header

Print

A Press [ON] to specify the fax header print.

Note

???Press [OFF] if you do not want to print the sender name.

Programming the Label Insertion

A Press [Programed Name] in ???La-

bel Insertion???.

Note

???Press [OFF] if you do not want to insert a destination.

Note

???The set user name is dis- played when the user code has been stored. See the Gen- eral Settings Guide.

???You can switch titles by pressing the title keys.

???To stamp a non-registered user name, press [Non-pro- gramed Name], and then enter the user name.

???If you do not want to stamp the sender's stamp, press [No Stamp].

Programming the Reduced

Image Transmission

A Press [ON] in ???Reduced Image

TX???.

Note

???Press [OFF] if you do not want to do a reduced trans- mission.

Programming the Auto Reduce

APress [ON] in ???Auto Reduce???.

Note

???Press [OFF] if you do not want to use the Auto Reduce function.

Programming the Default ID

Transmission

APress [ON] in ???Default ID TX???.

Note

???Press [OFF] if you do not want to use ID transmission.

E Press [OK] twice.

F Set the destination, and then press the {Start} key.

If Memory Runs Out While

Storing an Original

If you run out of memory while stor- ing an original (free space reaches 0%), the message ???Memory is full.

Cannot scan more. Transmission will be stopped.??? is displayed.

Press [Exit] to transmit stored pages only.

Note

???In default, scanned pages are sent. To change the settings to delete scanned pages, contact your serv- ice representative.

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. Parallel Memory Transmission al- lows you to quickly determine whether a connection was made. In addition, this function scans the orig- inal faster than Immediate Transmis- sion. This is useful when you are in a hurry and need to use the original for another purpose.

Limitation

???Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cas- es:

???When the line is busy and could not be connected to

???With Send Later

???When you store an original for Memory Transmission while another communication is in progress

???When two or more destinations are specified

???When you send only an Auto Document

???When the first page of an origi- nal is placed on the exposure

???When you send messages stored in the Document Server

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 07, bit 2).

???Standard Memory Transmission may be used instead of Parallel Memory Transmission depending on the optional equipment in- stalled if there is not enough free memory left.

???If you use this function, the Memo- ry Storage Report will not be print- ed.

???If the {Clear/Stop} key is pressed, an original will jam or memory will run out during Parallel Mem- ory Transmission stops. The Trans- mission Result Report is printed and files are deleted.

???When Parallel Memory Transmis- sion is used, the total number of originals in ???Fax Header Print??? is not automatically printed.

Checking the Transmission

Result

???Turn the Transmission Result Re- port on if you want a report to be printed after every successful transmission. See p.18 ???Memory Transmission???, Facsimile Reference <Basic Features>.

???If you leave the Transmission Re- sult Report off, the report will not

be printed after every transmis- sion. However, if a transmission 4 fails, a Communication Failure Re- port will be printed instead. See p.75 ???Communication Failure Re-

port???.

???You can also check the transmis- sion result by examining the Jour- nal . S ee p . 23 ???Printing the Journal???.

???You can either print or scroll through the Journal on the display. See p.27 ???Checking the Transmis- sion Result (TX File Status)???.

Automatic Redial

If a fax message could not be trans- mitted because the line was busy or an error occurred during transmis- sion, redialing is done five times in five minutes intervals (these figures vary according to which country you are in).

If redialing fails after four redials, the machine cancels the transmission and prints a Transmission Result Report or Communication Failure Report.

Batch Transmission

If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your orig- inal. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time.

Fax messages for which the transmis- sion time has been set in advance are sent by batch transmission when that time is reached.

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 14, bit 2).

???The originals to be transmitted at a specific time will be sent at that time.

???If fax memory is overloaded, mes- sages may not be sent in the order they were scanned.

ECM (Error Correction Mode)

This function automatically sends data that was not transmitted suc- cessfully using a system that complies with international standards.

ECM requires that the destination machine has the same function.

Note

???You can turn this function on or off using the Key Operator Settings. See p.146 ???ECM???.

Broadcasting Sequence

If you dial several destinations for the same message (broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

Checking the Transmission

Progress

To check which destinations the fax message has been sent to so far, print the TX file list.

Transmission with Image

Rotation

Generally, place A4, 81/2"???11" origi- nals in the landscape orientation (L). If you place an A4, 81/2"???11" original in the portrait orientation (K), the image will be sent rotated by 90??. Pro- viding the receiver has A4, 81/2"???11" landscape paper (L), the message will be printed the same size as the original.

Immediate Transmission.

??? When Image Rotation is used, all messages are sent by normal Mem- ory Transmission.

??? This function is unavailable when using Mixed Original Sizes.

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automati- cally printing a report. Since the ma- chine starts sending the second message immediately after the cur- rent transmission ends, the line is used efficiently.

Note

???Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Simultaneous Broadcast

The optional extra G3 interface unit is re- quired.

The Standard Broadcast function sends faxes one at a time to multiple destinations in the order of specified destination numbers.

The Simultaneous Broadcast func- tion, however, can simultaneously send faxes to three destinations using different lines.

This results in a shorter overall trans- mission time.

Memory Storage Report

This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Even if the machine is set up not to print this re- port, it is still printed if an original could not be stored.

Note

???You can turn this report on and off. See p.147 ???Changing the User Pa- rameters??? (switch 03, bit 2).

???You can select whether to include part of the original image on the re- port. See p.147 ???Changing the User Parameters??? (switch 04, bit 7).

???If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed.

Transmission Result Report

(Memory Transmission)

This report is printed when a Memo- ry Transmission is completed, so you can check the result of the transmis- sion. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, a Communication Fail- ure Report is printed. See p.75 ???Com- munication Failure Report???.

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 03, bit 0).

???You can select whether to include part of the original image on the re- port. See p.147 ???Changing the User Parameters??? (switch 04, bit 7).

???The Page column gives the total

umn gives the number of pages that could not be sent successfully.

Communication Failure Report

This report is only printed if the Transmission Result Report is turned off and a message could not be suc- cessfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

???You can select whether to include part of the original image on the re- port. See p.147 ???Changing the User Parameters??? (switch 04, bit 7).

???The Page column gives the total number of pages. The Not Sent col- umn gives the number of pages that could not be sent successfully.

Reception

Immediate Reception

Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages.

-Reception resolution

This machine supports Standard, De- tail, and Super fine resolutions for re- ception. If you do not have the optional fax function upgrade unit, faxes sent at Super fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's intended resolution.

Normally this machine receives mes- sages by Immediate Transmission. But Memory Reception is used when ???Combine 2 Originals???, ???Multi-copy reception???, ???Reverse Order Printing reception??? or ???Two-sided Printing??? is set to ???ON???. See p.84 ???Printing Op- tions???. If the conditions are that Sub- stitute Reception should be used, a fax message is not printed. It will be stored in memory. See p.77 ???Memory Reception???. See p.79 ???Substitute Re- ception???.

Note

???The machine may not be able to re- ceive fax messages when free memory space is low.

???If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is ter- minated.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing it.

This method is used with the follow- ing functions:

???Combine 2 originals

See p.87 ???Combine Two Origi- nals???.

???Multi-copy when set to multiple copies

See p.86 ???Multi-copy Reception???.

???Reverse Order Printing

See p.88 ???Reverse Order Printing???.

???2-sided Printing

5

memory.

Limitation

Transfer Station

Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks.

The diagram below may make the concept clearer.

The following terminologies are used in this section:

???Requesting Party

The machine where the message originates.

Limitation

???Polling ID's of the Requesting Par- ty and Transfer Station must be identical for this function to work.

???A Transfer Request cannot be sent if the fax number of the transfer station (this machine) is not pro- grammed as a Quick Dial.

???If your line number is not regis- tered at the Transfer Station, recep- tion will not take place. See p.169 ???Transfer Report???.

???If the Requesting Party specifies a

the total number of End Receivers exceeds 500, the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.

???See "Registering Destination to a Group", General Settings Guide.

???Transfer Station (this machine)

The machine that forwards the in- coming message to another desti- nation.

???End Receiver

The final destination of the mes- sage, that is the machine the Trans- fer Station sends to. End Receivers must be programmed into a Quick Dial or Groups in the Transfer Sta- tion.

-Multistep transfer

The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By programming the End Receivers in a Transfer Station Group, you can enable this machine to trans- fer messages onto other Transfer Sta- tions.

For more information, contact your service representative.

This function can only be used if the machines are made by the same man- ufacturer.

-Sending the transfer result report

This machine compares the fax number of the Requesting Party with the Requesting Party's number pro- grammed as a Quick Dial or Speed Dial. If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Par- ty.

For example:

???Requesting Party's own dial number:

Transfer result report

This reports whether transmission to the End Receivers was successful or not.

Preparation

Program the Requesting Party fax number into a Quick Dial key in advance.

Program your own fax number.

See p.169 ???Transfer Report???.

Program the Polling ID. See p.170

???Programming a Polling ID???.

When the Transfer Station has trans- ferred the message to all End Receiv- ers, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party. You must program the fax number of the Requesting Party as a Quick Dial in the Transfer Station.

Note

???You can set whether a portion of the original image is printed on the report with the User Parameters. See p.147 ???Changing the User Pa- rameters??? (switch 04, bit 7).

JBIG Reception

The optional fax function upgrade unit is required.

If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion. You can only use this function with G3 line type. It allows you to re- ceive messages sent in the JBIG for- mat through JBIG Transmission.

Limitation

???If ECM is turned off, JBIG Recep- tion is unavailable.

Note

???When the optional extra G3 inter- face unit is installed, JBIG recep- tions of G3-2 and G3-3 lines are as standard.

Printing Options

Print Completion Beep

When this function is turned on, the machine beeps to let you know when a received message has been printed.

Note

???You can alter the volume of the beep or turn it off completely (set the volume to the minimum level). See p.47 ???Adjusting the Volume???,

Facsimile Reference <Basic Features>.

Center Mark

When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher cor- rectly when you file received messag- es.

When this function is turned on, a Checkered Mark is printed on the first page of fax messages to help you separate them.

Note

???You can turn this function on or off using Reception Setting. See p.132 ???Reception Setting???.

Note

???The Center Mark may deviate a lit- tle from the exact center of the edge.

???You can turn this function on or off using Reception Setting. See p.132 ???Reception Setting???.

Reception Time

You can have the date and time print- ed at the bottom of the message when it is received. You can turn this func- tion on or off using Reception Setting. See p.132 ???Reception Setting???.

Note

???When a received message is print- ed on two or more sheets, the date and time is printed on the last page.

???The date and time when the mes- sage was printed can also be re- corded on the message. If you need this function, contact your service representative.

Two-Sided Printing

The optional duplex unit is required.

You can have a received message printed on both sides of a sheet. You can turn this function on or off using Reception Setting. See p.132 ???Recep- tion Setting???.

Limitation

???To use this function, all pages of the received document must be of the same size???inform the sending party of this beforehand if neces- sary. You must also have paper set in your machine of the same size as that sent by the sending party. In

Two???Sided Printing, this machine will correctly receive in A3L, B4

JIS (Japanese Industrial Stand-

ard)L, A4KL, B5 JISKL,

A5KL(11"???17"L, 81/2"???14"L, 81/2"???11"KL, 81/2"???51/2"L). The following table shows the results that can be achieved when receiv- ing with this machine.

5

???This function works only when all pages are of the same width and received into memory.

???This function cannot be used with Combine two originals.

Reception Features

Note

Multi-copy Reception

5

???The machine will use Memory Re- ception for Two-Sided Printing.

???Printouts may vary depending on how the sender sets the originals.

???You can select to have messages only from selected senders printed in this way. See p.152 ???Special Senders to Treat Differently???.

???Stored documents of the same size are printed on the same paper. Some stored documents may be unavailable for this printing op- tion.

180-Degree Rotation Printing

When printing on both sides of the paper, this machine rotates images as shown in the diagram.

CP2B02E0

If you switch this function on, multi- ple copies of each incoming fax mes- sage will be printed. You can also select to have multiple copies made of messages from particular senders. See p.152 ???Special Senders to Treat Differently???. See p.132 ???Reception Setting???.

Note

???The maximum number of copies that can be made for each message is 10.

???When you are using the Multi- Copy function with specified send- ers, the maximum number of cop- ies is 10.

???You can turn this function on or off using Reception Setting. See p.132 ???Reception Setting???.

???The machine will use Memory Re- ception for Multi-copy Reception.

Image Rotation

If you have set paper in the standard tray K, incoming fax messages will be rotated automatically to fit onto the paper.

Note

???You can choose to have received messages printed from a specified tray. See p.132 ???Reception Set- ting???.

Combine Two Originals

When two messages of the same size and orientaion are received consecu- tively, they are printed on a single sheet when you turn this function on. This can help you economize on pa- per.

???Two B5 JISKmessages are printed side by side on a sheet of B4 JISL.

???Two A4K messages are printed side by side on a sheet of A3L.

???Two 81/2"???51/2"K messages are

printed side by side on a sheet of 81/2"???11"L.

???Two 81/2"???11"K messages are

printed side by side on a sheet of 11"???17"L.

Limitation

???This function does not work with

messages larger than A5K, B5

JISK, A4K, 81/2" ??? 11"K or 81/2" ??? 51/2"K. When A5K, B5 JISK,

A4K, 81/2" ??? 11"K or 81/2" ???

51/2"K size paper is loaded in the 5 machine, each page of the received message is printed on a single

sheet.

???If paper matching the size and ori- entation of a received document is unavailable, ???Combine two origi- nals??? is not possible.

???When Combine two originals and 2-Sided Printing are selected at the same time, Combine two originals takes priority and 2-Sided Printing is canceled.

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 10, bit 1).

???This function uses Memory Recep- tion.

5

88

Page Separation and Length

Reduction

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the message if the message length is 20 mm (0.79") or longer than the paper used. The message is reduced if it is less than 20 mm (0.79"). When a mes- sage is split, an asterix (*) is inserted at the split position and about 10 mm (0.39") of the split area is duplicated on the top of the second sheet.

Note

???Your service representative can customize this function with the following settings:

???Reduction

???Print split mark

???Overprinting

???Overprinting length

???Guideline for split

???You can adjust the overprinting and reduction lengths within the following ranges:

???Overprinting length: 4 mm (0.16"), 10 mm (0.39"), 15 mm (0.59")

???Guideline for split: 5-155 mm (5 mm steps)/0.2"-6.1" (0.2" steps)

Reverse Order Printing

Normally, received pages are printed and stacked on the tray in the order they are received. If you turn this function on, the machine will start printing the message from the last page received.

Note

???You can turn this function on or off using Reception Setting. See p.132 ???Reception Setting???.

???When this function is on, the first page will be printed last.

???This function uses Memory Recep- tion.

Page Reduction

If you receive a message that is longer than the paper in the cassette, the ma- chine usually prints it on two pages. If you turn this function on, the ma- chine reduces the width and length of the received image so that it will fit on one page. If A4Lpaper is loaded and a message of B4 JISLsize is received, the machine will reduce the message to a single A4L sheet.

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 10, bit 3).

???When this function is used, the printing quality may not be as good as usual.

Reference

p.88 ???Page Separation and Length

Reduction???

TSI Print (Transmitting

Subscriber Identification Print)

Usually the sender's Fax Header is printed on received messages. If the sender has not programmed their Fax Header, you will not be able to identi- fy them. However, if you turn this function on, the sender's Own Name or Own Fax Number is printed in- stead so you can find out where the message came from. See p.41 ???Initial Settings and Adjustments???, Facsimile Reference <Basic Features>.

???Changing the User Parameters??? (switch 02, bit 3).

When There Is No Paper of the

Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based on the paper availa- ble. For example, if your machine has 81/2"???11"K and A3L loaded and you receive a A4L size message, check the A4L column of the follow- ing table. The paper size at the top has highest priority. In this case, since 81/2"???11"K is given a higher priority than A3L, the message is printed on 81/2"???11"K.

If only B5 JISL is loaded and you re- ceive an A3L message, the received message is stored in memory and not printed.

??? Priority Table

5

???KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.

Note

???Paper placed in the bypass tray is not usually selected for printing a received message. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders. See p.152 ???Special Send- ers to Treat Differently???.

???Widths that this machine can re- ceive are A4, B4 JIS, and A3. Any messages narrower than A4 are sent as A4 width with the length unchanged.

???The paper size used to print a re- ceived message may be different from the size of the sent original.

???If you specify a receiving tray with the setting priority under System Settings, the messages may be re- ceived in a different order by set- ting the priority table. The priority tray may be used only when the document received is the same size as the priority tray.

Reference

p.88 ???Page Separation and Length

Reduction???

p.89 ???Page Reduction???

p.87 ???Image Rotation???

Just Size Printing

If you turn this function on and no pa- per tray is stocked with paper of a suitable size to print a received docu- ment, a message will appear on the display prompting you to load paper of the required size. When you have loaded new paper, you can then print the message.

Two messages can appear:

??? Paper Cassette

??? Bypass Tray

Limitation

???If the paper tray is pulled out or the machine runs out of the speci- fied size of paper, the message will not be printed. Be sure the paper tray is inserted.

???The action that follows pressing [Exit] varies depending on the sta- tus of the machine when the mes- sage occurred.

???If any received documents or re- ports were being printed automat- ically, the printer automatically continues printing from where it left off.

???If any documents or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again.

Note

???You can turn this function on or off with the User Parameters. See p.147 ???Changing the User Parame- ters??? (switch 05, bit 5).

Setting Priority Trays

With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making copies, and yellow A4 paper into tray 2 to use when printing received faxes. You can then easily identify for which purpose paper has been output. You can perform this setting using System Settings. See the General Settings Guide.

paper as the received document is used.

Having Incoming Messages

Printed on Paper from the

Bypass Tray

You can have messages sent from Specified Senders printed on paper from the bypass tray. This is useful if you need messages printed on a size of paper not stocked in the paper cas- sette(s).

You can load a maximum of 100 sheets of standard paper in the by- pass tray.

Note

???Before you can use this function, you need to turn on Authorized Reception (Initial Setup Reception Mode settings), program the Spec- ified Senders (Key Operator Set- tings) along with the paper. See p.132 ???Reception Setting???. See p.152 ???Special Senders to Treat Differently???.