DECT Portable Station

Operating Instructions

Model No. KX-TCA256

Thank you for purchasing the Panasonic KX-TCA256, DECT Portable Station. Please read this manual carefully before using this product and save this manual for future use.

This manual is designed to be used with the KX-TCA256 DECT Portable Station and a Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.

Please use only a Panasonic battery and charge the battery for more than 5.5 hours before initial use.

Table of Contents

2

3

Before Initial Use

Please read ???Important Information??? on page 49 before use. Read and understand all instructions.

Registration

Your PS (Portable Station) must be registered in the Business Telephone System and you have to determine the extension number before initial use.

Accessories ( j-included/ i-optional)

One

??? In this manual, the suffix of each model number is omitted.

??? * Consult your dealer for more details.

The following features described in this manual are not available when the PS is used with a Panasonic KX-TD816/KX-TD1232 Business Telephone System:

???Incoming Call Distribution Group (ICD-Group) - Incoming Call Log Group, Group Calls, etc.

???12 flexible keys (3 flexible keys are available.)

4

Before Operating the PS

5

Before Operating the PS

Connection

???Use only the included charger.

???Use only the included Panasonic AC adaptor.

For KX-TCA 256CE users: model no. KX-TCA1CE

For KX-TCA 256E users: model no. KX-TCA1E

For KX-TCA 256AL users: model no. KX-TCA1AL

6

Before Operating the PS

Battery Installation

Insert the battery as shown. Close the cover as indicated by the arrow.

At the time of shipment, the battery is not charged. Please charge the battery for more

than 5.5 hours before initial use.

??? When the battery has been completely charged, the charge indicator will change from red to green. Refer to ???Battery Information??? on page 49.

???It is normal for the PS and charger to feel warm while the battery is charging.

???Keep devices sensitive to magnetic fields away from the charger.

7

Before Operating the PS

Power On/Off

??? When the PS is turned on, it will be in standby mode. Standby mode is the state of the PS when it is not performing any operations and is awaiting calls.

8

Before Operating the PS

Operation Outline

Functions of the PS are accessed through the display menu, and selected with the joystick and soft keys. The guidance display is shown in standby mode for easy operation.

<Main menu>

Normal display

Caller ID

301:Paul

New Calls

3.Jul 10:08

??? You cannot toggle the displays while in key lock mode or while the PS is charging.

??? You can select whether the guidance display is shown or not. (See page 40.)

9

Before Operating the PS

Function Menu Display

Press the joystick to display the function menu.

Main menu ??? while in standby mode

Sub menu ??? while in off-hook/during a conversation

10

Before Operating the PS

PBX Feature Menu

Functions of the PS can be activated through the display key list.

Move the joystick left to display the key list.

11

Before Operating the PS

Flexible Key Display

A flexible key can be used either to seize a line in order to make or receive an outside call (F-CO key), or used as a function key. Move the joystick right to display the flexible key list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; means the same thing as a green LED, and means the same thing as a red LED.

???* The meanings of these icons vary depending on the status of the CO line.

???For further information, refer to ???LED Indication??? in the KX-TDA series/ KX-TD816/KX-TD1232 Business Telephone System Feature Guide.

???To select a key, press its key number, or move the joystick up or down to select the desired key then press .

???To assign a function to a flexible key, see page 43.

12

Before Operating the PS

Soft Key Display

Icons and information shown on the display will vary depending on the state of use. To select an item shown on the display, press the corresponding soft key.

13

Before Operating the PS

Ringer Volume Adjustment

??? In Meeting Mode: Vibration only/Key tone off/Microphone volume high

??? You can select whether the PS will vibrate while receiving a call.

Receiver/Speaker Volume Adjustment

During a conversation

Move the joystick UP or DOWN to adjust the volume. (Receiver Volume - 3 levels, Speaker Volume - 6 levels)

14

Before Operating the PS

Key Lock

You can lock the dialling buttons while the PS is in idle status.

<Display icon>

Unlocked Locked

Press the joystick for more than 2 seconds to lock/unlock.

Selecting the Display Language

??? You can select ???Auto??? or one of the 16 languages below:

Deutsch, English, Espa??ol, FRANCAIS, Italiano, Dansk, Nederlands, Svenska, Suomi, E HNIKA, Magyar, Portugu??s, Polski, slovensky, ce??tina, Hrvatski.

???When set to ???Auto???, the language settings of the Business Telephone System will be used automatically.

???The display language of both the PS and Business Telephone System can be selected, and both should be set to the same language. Refer to the Business Telephone System User manual for more details.

15

Making Calls

Calling Another Extension

extension no.

Calling an Outside Party

Using the line access numbers

0 / 9 *

Using Flexible CO keys

X

??? * The line access number (default) varies depending upon country/area. Consult your dealer for more details.

??? You can confirm a number was dialled correctly before calling (Predialling) by entering the number, then pressing .

??? To clear an entire number while predialling, press and hold C .

???If ?????? flashes, move closer to the Cell Station and dial again.

???To cancel dialling, press .

16

Making Calls

Hot Key Dial

You can make a call by simply pressing the assigned number as hot key.

X

??? To assign a phone number as hot key, see page 30.

Using the Call Log

Using the Outgoing Call Log

17

Making Calls

Using the Incoming Call Log

Using the Incoming Call Log Group

??? If an outside call is received from a phone number stored in the Handset Phonebook, the number and name of the caller will be displayed in the call log.

???When a call is made using the PBX System Phonebook, the called party???s name is not stored in the Outgoing Call Log. To log the name as well as the number, copy the item into the Handset Phonebook before dialling it. (See page 29.)

18

Using the Handset Phonebook

Using the PBX System Phonebook

19

Making Calls

???* Press the dialling button (0-9) that corresponds to the letter you are searching for. Press the dialling button repeatedly until the desired key is displayed.

???You can search for an item stored in the Phonebook, as shown below:

<Index Search-Handset Phonebook>

first letter*

Select

???Index Search???.

<Category Search-Handset Phonebook>

first letter*

<Index Search-PBX Extension Phonebook>

first letter*

*To enter characters:

1.Press the right soft key repeatedly to select the desired character entry mode.

Normal Greek

2.Press the dialling button (0-9) that corresponds to the letter you are searching for. Press the dialling button repeatedly until the desired key is displayed.

20

Receiving Calls

Intercom Calls/Outside Calls/Group Calls

While receiving a call

Intercom Calls/Outside Calls/Group Calls

To answer a call when the PS is ringing

Intercom Calls

To answer a call when the PS is ringing

Outside Calls

To answer a call on a specific line

X

Press the CO key number (0-9,, #). (Select a CO line with a rapidly flashing icon.)

OR

??? You can also answer a call as follows:

??? Auto Talk (See page 41.)

??? Any Key Answer (See page 41.)

??? Auto Answer (See page 41.)

Temporary Ringer Volume Adjustment

While receiving a call

21

Receiving Calls

Caller ID

If an outside call which contains Caller ID information is received, this information will be logged in the incoming call log.

Deleting

??? * Press to confirm each entries. (See page 29.) (name - max. 16 characters/phone no. - max. 32 digits)

22

During a Conversation

Transferring a Call

Transferring to an extension

During a conversation

Transferring to an outside party

During a conversation

??? * The line access number (default) varies depending upon country/area. Consult your dealer for more details.

??? To return to the call before the transfer destination answers, press C .

Holding

To hold (Regular Hold)

During a conversation

Press the left soft key.

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During a Conversation

To hold (Exclusive Call Hold)

You can hold a call exclusively so that only you can retrieve the call.

During a conversation

??? The method used to hold a call depends on the Call Hold mode (Regular Hold/ Exclusive Call Hold). Ask your manager what the current mode is.

???In order to hold several outside line calls, you need to assign the CO keys (Single Line/Trunk Group/Loop Line/ICD Group) to flexible keys beforehand, as necessary.

To retrieve a call

24

During a Conversation

Hands-free Conversation

You can talk with the calling party alternately through the speaker without holding the PS.

During a conversation

Press TALK to toggle between the two modes (Hands-free/Receiver).

??? If you put the PS on the charger during a conversation, the call will be disconnected.

Turning the Microphone On/Off

During a conversation

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Using the Phonebook

Handset Phonebook

You can store up to 200 phone numbers in the Handset Phonebook. Each phone number can be assigned a name and category number for easy access. All phonebook items are stored in alphabetical order.

Incoming Call Identification

You can organise entries in the Handset Phonebook into one of 9 categories. A call from someone stored in one of these categories will be indicated by the ringer type and the LED colour pattern that is assigned to the category.

Storing a new item

??? To enter characters, see page 31.

??? * The valid digits are 0-9, ??? ???, ???#???, PAUSE.

???* Although up to 200 Phonebook items can be stored, each phone number stored in the Phonebook that contains over 24 digits counts as two Phonebook items.

???* If there is only one Phonebook memory location available, you cannot store a phone number that is over 24 digits long.

???When storing numbers for outside parties, you should store the line access number with each number.

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Using the Phonebook

Editing

??? To enter characters, see page 31.

??? * The valid digits are 0-9, ??? ???, ???#???, PAUSE.

???* Although up to 200 Phonebook items can be stored, each phone number stored in the Phonebook that contains over 24 digits counts as two Phonebook items.

???* If there is only one Phonebook memory location available, you cannot store a phone number that is over 24 digits long.

???To change a character or digit, move the joystick left or right to highlight it, press

C to delete it, then enter the new character or digit.

???To clear an entire line, press and hold C .

???To move the cursor to the left or right, move the joystick left or right, respectively.

27

Using the Phonebook

Deleting

Storing an item in the Handset Phonebook

Using the Outgoing Call Log

Using the Incoming Call Log

28

Using the Phonebook

Using the Incoming Call Log Group

group no.

Using the PBX System Phonebook

??? * Press to confirm each entries.

(name - max. 16 characters/phone no. - max. 32 digits)

???Although up to 200 Phonebook items can be stored, each phone number stored in the Phonebook that contains over 24 digits counts as two Phonebook items.

???If there is only one Phonebook memory location available, you cannot store a phone number that is over 24 digits long.

???When storing an outside phone number, the line access number will be stored automatically. The line access number must be identical to the PS???s ???Line Access CD??? setting (Call Option). (See page 40.)

29

Using the Phonebook

Hot Key Dial

The phone numbers stored in the Handset Phonebook can be assigned as hot key.

??? A ?????? will be displayed next to hot key numbers which have a phonebook item registered to them.

30

Using the Phonebook

To change the character mode while editing a name in the phonebook, press

the right soft key.

Normal Numeric Greek Extended 1 Extended 2

Example: To enter ???Anne??? in Normal Mode.

???To enter a character located on the same dialling button as the previous character, move the cursor by moving the joystick right, then enter the desired character.

???If you enter a different character by mistake, move the joystick left or right to

highlight the character, press C to delete it, then enter the correct character.

???To clear an entire line, press and hold C .

???To move the cursor, move the joystick in the desired direction.

31

Feature List

This feature list applies only when your PS is connected to a KX-TDA series Business Telephone System. For further information, refer to the KX-TDA series/KX-TD816/ KX-TD1232 Business Telephone System User Manual or consult your dealer.

PIN: Personal Identification Number

33

Feature List

Making Calls

During a Conversation

Useful Features

34

Feature List

OR

(Disregard this step if both parties are extensions.)

35

Feature List

Useful Features

???*1 When the Hot Line feature is set using this method, the ???Hot Line??? icon will not be displayed. This icon is only displayed when the Hot Line feature is set using the method on page 40.

???*2 You cannot send a call waiting tone when:

???the called party has not set the Call Waiting feature.

???the called party has set the Data Line Security feature.

???*3 If an extension PIN has not been set for the PS, the extension cannot be locked.

36

Programming

Changing the Initial Settings

You can customise the handset by editing the settings found under ???Setting Handset??? in the menu list, as follows:

??? The unit will beep to indicate that the new settings have been saved.

37

Programming

38

Programming

39

Programming

40

Programming

??? * XX is identical to the CO line group number and 8XX represents any 3-digit code starting with ???8???.

41

Programming

Memo alarm setting

???* You can choose either 12-hour format (AM/PM) or 24-hour format by pressing .

???To clear the displayed memo alarm, press and then select ???Yes???.

???If you are on a call at the time that the alarm is set to sound, it will sound after you have ended the call.

42

Programming

Flexible key edit

??? * Items on page 44 can be assigned, and accessed through the display operation.

???To assign an item other than ???PBX setting??? to a flexible key which has already been used, first set the key to ???Not stored???.

2

43

Programming

??? To access sub-items, press .

44

Others

Walkie-Talkie

Using Walkie-Talkie mode, you can communicate with another handset even when out of range of a base unit. Only a Panasonic DECT Portable Station which supports Walkie- Talkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same Walkie-Talkie group number. In Walkie-Talkie mode, you cannot make or receive a call through the PBX.

Turning the Walkie-Talkie mode on

Turning the Walkie-Talkie mode off

??? To exit the operation, press any time.

??? When the Walkie-Talkie mode is ON, the handset number is displayed followed

by ???Walkie-Talkie???.

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Others

Setting the Walkie-Talkie mode

??? To exit the operation, press any time.

??? * Any 3 digits can be used. Make a note of the group number you set here.

??? Each handset should have its own unique handset number.

Talking in Walkie-Talkie mode

??? To exit the operation, press any time.

??? * A caller can press to call all handsets in the same Walkie-Talkie mode.

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Others

Using the Belt Clip

You can hang the handset on your belt.

To remove the belt clip.

Allows phone straps and similar objects to be connected.

Wall Mounting

1 Connect the AC adaptor to the charger. 2 Drive the screws into the wall using the wall template below.

Screws

AC adaptor

To AC Outlet

3 Mount the charger securely on the screws.

24.5 mm

47

Troubleshooting

Troubleshooting

48

Important Information

Battery Information

After your Panasonic battery is fully charged [at 25 ??C]:

???Battery charge may be shortened depending on usage conditions and ambient temperature.

???The battery cannot be overcharged.

???The battery will drain even while the unit is turned off.

???The PS can receive calls while charging.

???Battery consumption increases when the PS is out of range. If ??? ??? flashes, turn off the PS.

???Clean the handset and the charger contacts with a soft, dry cloth once a month. Clean more often if the unit is subject to grease, dust or high humidity. Otherwise the battery may not charge properly.

???Read ???Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries.???

Low Battery Warning

The battery needs to be charged when ??? ??? flashes, or the alarm sounds every one minute during a conversation.*

*If the low battery warning occurs during a conversation, you can continue the call for a few minutes, afterwhich the call will be automatically disconnected.

Replacing the Battery

If ??? ??? flashes after a few telephone calls even when the battery has been fully charged, it is time to replace the battery with new one.

1)Turn the power off to prevent memory loss.

2)Press the notch on the cover firmly and slide it as indicated by the arrow.

3)Open the cover and replace the battery.

4)Close the cover and charge the handset for more than 5.5 hours.

49

Important Information

Please replace with Panasonic battery only.

??? Please order part number N4HHGMB00007 or HHR-P103.

If you replace the battery before the low battery warning appears, the battery strength icon may display an incorrect reading. In this case, use the PS as normal with the new battery installed. When the low battery warning is displayed, charge the battery for more than 5.5 hours. The battery strength icon will then display a correct reading.

Caution

To reduce the risk of fire or injury to persons, read and follow these instructions.

1)Use only the battery specified.

2)Do not use non-rechargeable batteries.

3)Do not dispose of batteries in a fire. They may explode. Check with local waste management codes for special disposal instructions.

4)Do not open or mutilate the battery. Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

5)Exercise care in handling the battery in order not to short the battery with conductive materials such as rings, bracelets, and keys. The battery and/or conductor may overheat and cause burns.

6)Charge the battery provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual.

Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries

Batteries, due to their construction, undergo some wear and tear. The lifetime of a battery also depends on correct maintenance. Charging and discharging are the most important factors. You should take notice of the following to maintain the life of the battery as long as possible.

Ni-MH batteries have a kind of memory, the ???memory effect.??? If fully charged batteries are used several times only for 15 minutes in the handset and then recharged, the capacity of the batteries will be reduced to 15 minutes due to the memory effect. Therefore you should discharge the batteries completely, i.e. use them in the handset until ??? ??? on the display starts flashing. Then recharge them as described in the manual. After the memory effect has occurred, it is possible to achieve almost complete capacity of the Ni-MH batteries by charging and discharging several times one after another.

Ni-MH batteries can also self-discharge. This self-discharge depends on the ambient temperature. At temperatures under 0 ??C, the self-discharge will be the lowest. High humidity and high temperatures support the self-discharge. Also long-term storage will lead to self-discharge. A dead Ni-MH battery should not be disposed of normally. They contain toxic heavy metal hydride and therefore should be recycled.

50

Important Information

CAUTION

RISK OF EXPLOSION IF BATTERY IS REPLACED

BY AN INCORRECT TYPE.

DISPOSE OF USED BATTERIES ACCORDING

TO THE INSTRUCTIONS.

Safety Instructions

Pay special attention to the safety suggestions listed below.

Safety

To reduce the risk of fire or injury to persons, read and follow these instructions.

1)Use only the AC adaptor, battery and charger indicated in this manual.

2)Power source: The AC adaptor should be connected to a power supply only of the type as marked on the AC adaptor. The AC adaptor is used as the main disconnect device, ensure that the AC outlet is located/installed near the unit and is easily accessible.

3)Non use periods: When the PS is not being used, turn the power off. When left unused for a long period of time, the charger should be unplugged from the AC outlet.

4)Do not place metal items such as coins or rings on the charger. As they become hot, you might get burned if you touch them.

5)This product should not be used near emergency/intensive care medical equipment and should not be used by people with pacemakers.

Installation

Environment

1)Water and moisture: Do not use the PS and the charger near water ??? for example, near a bathtub, washbowl, sink, etc. Damp basements should also be avoided.

2)Heat: The PS and the charger should be kept away from heat sources such as

radiators, kitchen ranges, etc. They also should not be placed in rooms where the temperature is less than 5 ??C or greater than 40 ??C.

3)The apparatus is designed to be installed and operated under controlled conditions of ambient temperature and a relative humidity.

Placement

1)Stacking: Do not place heavy objects on top of the PS and charger.

2)Foreign material: Care should be taken so that objects do not fall onto and liquids are not spilled into the PS and charger. Do not subject the PS and charger to excessive smoke, dust, mechanical vibration, or shock.

3)Surface: Place the charger on a flat surface. If the charger is mounted on the wall, install it straight.

51

Important Information

For best performance

Operating Range

1)The range of operation depends on the topography of your office, weather or usage conditions, because signals are transmitted between the Cell Station (CS) and the PS by radio waves.

2)Normally, you get greater range outdoors than indoors. If there are obstacles such as walls, noise may interfere with your telephone calls. In particular, high metal shelves or reinforced concrete walls will restrict your operating range.

3)A PS may not work when it is too far from the CS depending on the structure of the building.

Noise

Occasional noise or interference may occur due to electromagnetic radiation from objects such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If noise disturbs your telephone calls, keep the PS away from these electrical appliances.

We strongly suggest you hold the bottom half of the PS (as shown below) to ensure better call quality. Because, the antenna is located in the upper half of the PS.

WARNING:

UNPLUG THIS UNIT FROM THE AC OUTLET IF IT EMITS SMOKE, AN ABNORMAL

SMELL OR MAKES UNUSUAL NOISE. THESE CONDITIONS CAN CAUSE FIRE OR

ELECTRIC SHOCK. CONFIRM THAT SMOKE HAS STOPPED AND CONTACT AN

AUTHORISED PANASONIC FACTORY SERVICE CENTRE.

TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO

RAIN OR ANY TYPE OF MOISTURE. TO REDUCE THE RISK OF ELECTRIC SHOCK,

DO NOT DISASSEMBLE THIS UNIT. TAKE THE UNIT TO AN AUTHORISED SERVICE

CENTRE WHEN SERVICE IS REQUIRED.

THE HANDSET IS MAGNETISED AND MAY RETAIN SMALL FERROUS OBJECTS.

52

Important Information

IMPORTANT NOTICE:

Under power failure conditions, this wireless telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use in emergencies.

When a failure occurs which results in the internal parts becoming accessible, disconnect the AC adaptor immediately and return this unit to the place of purchase or service centre.

???This apparatus is designed to aid the visually handicapped to locate dial keys and buttons.

???999 and 112 can be dialled on the apparatus after accessing the CO line for the purpose of making outgoing calls to the BT emergency (999) and (112) services.*1

???This equipment shall not be set to make automatic calls to the Telecom ???111??? Emergency Service.*2

*1 The regulation applied in the United Kingdom only.

*2 The regulation applied in New Zealand only.

RF Specifications

???Specifications are subject to change.

???The illustrations used in this manual may slightly differ from the original device.

53

Important Information

Disposal Information

Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)

This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with

general household waste.

For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted

on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of

an equivalent new product.

Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point.

Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on Disposal in other Countries outside the European Union

This symbol is only valid in the European Union.

If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal.

54

Notes

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